Work Preference
Summary
Overview
Work History
Education
Skills
Languages
Interests
Timeline
Generic
Open To Work

Kristine Kotoff

Freehold,USA

Work Preference

Job Search Status

Open to work
Desired start date: 2 weeks notice

Desired Job Title

Office ManagerAdministrative Assistant / Fleet ManagerAdministrative AssistantExecutive Administrative Assistant and Personal AssistantExecutive Administrative Assistant & Office Manager

Work Type

Full Time

Location Preference

On-SiteRemote
Location: Freehold, USA, US
Open to relocation: Yes

Salary Range

$85000/yr - $200000/yr

Important To Me

Company CultureHealthcare benefitsPersonal development programsTeam Building / Company Retreats

Summary

Dedicated and experienced executive administrative assistant with an extraordinary talent for blending organizational skills, attention to details and problem solving - strong interpersonal and communication skills with the ability to collaborate and build lasting relationships.

Experienced with office administration, including managing daily operations and ensuring smooth workflows. Utilizes organizational and leadership skills to maintain efficiency and support team productivity. Knowledge of office software, scheduling, and resource allocation to drive operational success.

Overview

22
22
years of professional experience

Work History

Office Manager

TGG Floors
South Brunswick
09.2022 - Current
  • Implemented financial reporting systems, ensuring accuracy in budgeting and forecasting processes.
  • Updated reports, managed accounts, and generated reports for company database.
  • Coordinated scheduling and logistics for team meetings and client consultations.
  • Developed onboarding processes for new staff, enhancing training consistency and effectiveness.
  • Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
  • Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
  • Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
  • Streamlined office operations by implementing efficient filing systems and organizational strategies.
  • Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
  • Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
  • Coordinated with IT department to upgrade office technology, enhancing overall efficiency and data security.
  • Reduced environmental impact by initiating recycling program and promoting paperless processes.
  • Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
  • Improved team morale and cohesion with regular team-building activities and open communication channels.
  • Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
  • Collaborated with the collections team to resolve outstanding payment issues effectively and therefore recouped over 2 million dollars in outstanding payments.

Administrative Assistant / Fleet Manager

F&W Mechanical and Plumbing LLC
Farmingdale, NJ
04.2021 - Current
  • Provide customer service for both sister companies F&W Mechanical and Kool Vent
  • Update and handle apprenticeship program for technicians
  • Manage fleet and drivers’ necessary documents
  • Input accounts payable in QuickBooks
  • Reconcile all expenses for fuel credit cards, vehicle registrations and insurance

Administrative Assistant

Monmouth County Clerk’s Office / Clerk of Elections Monmouth County Health Department
Freehold, NJ
08.2020 - 02.2021
  • Applied the steps involved in the review and processing of documents, forms and other materials in accordance with established rules, regulations and/or agency guidelines.
  • Verified and proofread all incoming material -enter correct data in State Voter Registration System (SVRS)
  • Handled executive orders and processed accordingly
  • Follow up with voters on a constant basis via telephone
  • Proofread and processed all applications from voters
  • Contributed to team effort by accomplishing related results as needed
  • Answered inquiries from public in Monmouth County regarding COVID-19
  • Referred general public to the appropriate health official if required
  • Researched nearby clinics and walk-in facilities for testing
  • (Contract positions- County of Monmouth)
  • Key Accomplishment: received many compliments from Monmouth County residents as well as my supervisor. I also realize, again, the great work ethic I have and that I care about my work & its outcome.

Executive Administrative Assistant and Personal Assistant

Metal Textiles Corporation/AFP Transformers
Edison, NJ
02.2018 - 08.2019
  • Supported President and executive team with administrative and personal tasks
  • Planned and attended onsite and offsite special events and meetings with President and executive team
  • Maintained calendars and conference room schedules for executive team
  • Assisted V.P. of sales team with proofreading advertising materials and research new marketing ventures
  • Ensured projects and presentation deadlines were met and executed properly by team
  • Organized and maintained filing system for all patents, contracts, proposals and non-disclosure agreements
  • Updated and enhanced website
  • Oversaw requests and queries from executive team and function as point of contact
  • Maintained Organizational charts
  • (Contract position with Staffing Now Companies)
  • Key Accomplishment: became an integral part of the team’s daily functions and gained the utmost trust – taking initiative and anticipating what is needed for executive team

Executive Administrative Assistant & Office Manager

Dearborn Mid-West Company- Material Handling Systems
Farmingdale, NJ
11.2013 - 12.2017
  • Planned national trade shows and events surrounding show
  • Prepared and proofread quotes and proposals as requested for the team
  • Communicated and troubleshoot with IT and networking staff to ensure constant smooth operation
  • Initiated and maintained new electronic naming procedure and filing system
  • Collaborated with CEO to plan and execute office expansion and employee space
  • Maintained busy calendar for engineering team and president
  • Directed business relations and distribution of company literature to stimulate client interest and sales leads
  • Collaborated with crew on DMW’s website information, format and execution
  • Arranged and confirmed travel and events for clients, staff and president and adhere to corporate travel policy
  • Key Accomplishment: Managed office and team with a strong focus on creating a productive working atmosphere & building trusting customer relationships

Executive Administrative Assistant & Office Manager

Advanced Agro Technologies/DryJect, Inc.
Hatboro, PA
05.2004 - 09.2013
  • Arranged external and on-site conferences and meetings
  • Processed franchise fees via internet-based system and completed invoicing and delivery through QuickBooks
  • Proofread proposals and bids for Monmouth County and private golf course work
  • Maintained fluctuating daily calendar for President, V.P. and sales team
  • Maintained all licenses, agreements and confidential documents and contracts for 32 franchisees
  • Overhauled record keeping system from manual to computer-based, creating a user-friendly and systematic information management system and reducing data-retrieval time.
  • Invoiced all fees and machine parts for franchisees on an ongoing basis
  • Implemented new client survey for constant follow up and customer satisfaction
  • Coordinated travel and accommodations including dinners and outings/events
  • Coordinated and maintained weekly attendance and annual vacation records
  • Planned national trade shows and entertainment from onset to conclusion
  • Key Accomplishment: Provided 32 franchisees with exceptional, friendly service, constant contact and follow through

Education

High School Diploma -

Saint Barnabas HS
The Bronx, NY
06-1981

Skills

  • Microsoft Word, Outlook/calendaring, Excel, and PowerPoint
  • QuickBooks
  • Vizeo
  • Adobe Pro DC
  • Salesforcecom
  • WordPress
  • JDEdwards
  • Customer relations
  • Data entry
  • Clear oral/written communication
  • Billing
  • Scheduling and calendar management
  • Administrative support
  • Document management
  • Clerical support
  • Account reconciliation
  • Credit and collections
  • Relationship building
  • Administrative oversight
  • Documentation and control
  • Expense reporting
  • Business administration
  • Excellent communication
  • Teamwork
  • Technical support

Languages

English
Full Professional

Interests

  • DIY and Home Improvement
  • I enjoy helping others and giving back to the community
  • Participating in local clean-up initiatives
  • Pilates
  • Reading
  • Volunteering at local animal shelters and rescue organizations
  • Mindfulness Practices
  • Dancing
  • Music
  • Volunteering
  • Animal Care
  • Environmental Conservation Projects
  • Sustainable Tech Innovations
  • Animal Welfare Advocacy
  • Food justice advocate, working to address food insecurity and promote access to healthy, affordable food

Timeline

Office Manager

TGG Floors
09.2022 - Current

Administrative Assistant / Fleet Manager

F&W Mechanical and Plumbing LLC
04.2021 - Current

Administrative Assistant

Monmouth County Clerk’s Office / Clerk of Elections Monmouth County Health Department
08.2020 - 02.2021

Executive Administrative Assistant and Personal Assistant

Metal Textiles Corporation/AFP Transformers
02.2018 - 08.2019

Executive Administrative Assistant & Office Manager

Dearborn Mid-West Company- Material Handling Systems
11.2013 - 12.2017

Executive Administrative Assistant & Office Manager

Advanced Agro Technologies/DryJect, Inc.
05.2004 - 09.2013

High School Diploma -

Saint Barnabas HS

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