Summary
Overview
Work History
Skills
Timeline
Generic

Kristyn Pasana

San Jose,CA

Summary

Accomplished executive assistant with 10+ years of experience supporting multiple high-profile executives in the social media and biotech industries including working for a global publicly owned company. Extensive experience managing multiple executives complex everchanging calendars, meeting/event planning and coordinating both domestic and international travel arrangements.

Overview

9
9
years of professional experience

Work History

Executive Administrative Assistant

Cisco Systems, Inc.
02.2023 - Current
  • Calendar Management: Handles Directors' calendar by prioritizing schedules and meetings; confirms who gets on the principal’s calendar, which meetings require mandatory attendance, and who can be a proxy
  • Event Speaking Engagement Coordination: Handles a running list of Directors' engagements and works closely with the communications team to ensure content needs are understood and set in motion so the directors are prepared for each engagement
  • Meeting Planning and Organization: Assists Directors in planning and organizing meetings by being responsible for the assembling of the agenda, location, meeting technology based upon participant needs, and all other meeting logistics
  • May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list
  • Handles scheduling for executive's calendar
  • Travel Briefing Preparation: Builds travel packs for international trips as well as large domestic events such as Cisco Live, etc
  • Correspondence / Approvals : Supports Directors by acting as proxy for communications and approvals as authorized
  • Answers general questions as needed and refers routine matters to appropriate parties and follows up to ensure accurate completion
  • Takes the initiative to resolve issues within specified policies and guidelines and provides mentoring to administrative community members on problem solving

Executive Administrative Partner

Meta
12.2018 - 11.2022
  • Provided executive admin support to Sr. Director Infrastructure, Director, Technical Program Management Infrastructure, Director Al Data & Developers Infrastructure
  • Managed multiple executives' complex everchanging calendars
  • Meeting/ event planning including weekly, monthly & quarterly meetings, scheduling, securing building location, work with facility to ensure proper cabling broadcasting systems were in place, & organized confidential materials for attendees
  • Coordinated both domestic & international travel arrangements including processing intricate expense reports, visas & passports
  • Created New Hire Introduction package & conducted virtual orientation for all new hires within COVID lockdown
  • Increased office efficiency by maintaining the organizations seating & new hire system which resulted in reconstructing their new hire seating process, & becoming the Space Captain for entire organization
  • Manage hectic & complex calendars
  • Prepare purchase requisitions & purchase orders
  • Build cross-functional relationships between departments
  • Coordinate domestic & international travel arrangements
  • Organize space planning & large offsite events
  • Prepare expense reports for multiple directors
  • Coordinate internal & external meetings for multiple directors & vendor meetings

Vendor Specialist Coordinator

Kelly OCG (onsite at Gilead Sciences)
09.2015 - 03.2018
  • Performed various administrative functions such as drafting correspondences, scheduling appointments, organizing & maintaining paper & electronic files, & provided information to callers
  • Created, maintained, & entered information into databases. Accurately entered over 500 records of data.
  • Collected & deposited money into accounts, dispersed funds from cash accounts to pay bills and invoices, kept records of collections & disbursements, & ensured accounts were balanced. Handled $125,000-$250,000 in transactions per day.
  • Coordinated conferences, meetings, & special events, including luncheons & holiday parties. Arranged conference, meetings, & coordinated travel reservations for office personnel, including 2-3 events monthly.

Skills

Highly proficient on both a Mac and PC platform including MS Office Suite, Google Apps, Concur, Collaborative CRM Systems, Workday, Zoom and Google and QuickBooks

Timeline

Executive Administrative Assistant

Cisco Systems, Inc.
02.2023 - Current

Executive Administrative Partner

Meta
12.2018 - 11.2022

Vendor Specialist Coordinator

Kelly OCG (onsite at Gilead Sciences)
09.2015 - 03.2018

Similar Profiles

CREATE PROFILE
Kristyn Pasana