LaTesha Newell
San Diego & Victorville,CA
Summary
Procurement and contracting professional with over seventeen years of experience in governmental purchasing and vendor management. Expertise in CIP and O&M procurement, including formal solicitations, cost analysis, and contract compliance. Proficient in SAP, Ariba, and Vendor Invoice Management systems, recognized for enhancing operational efficiency and mentoring staff. Experienced in public-sector property management, supporting aviation and commercial lease properties while ensuring adherence to regulations.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Administrative Aide I, Airports
City of San Diego, Economic Development Department
San Diego, California
09.2023 - Current
- Managed daily administrative and office operations for the Airports Division, prioritizing workloads, and ensuring timely completion of tasks with minimal supervision.
- Oversaw Operating and Capital Improvement Project (CIP) budgets exceeding $9M, tracked O&M expenditures, and performed budget-to-actual analysis and Airport Activity reporting.
- Supported FAA grant-funded projects, including grant setup and closeout, expenditure monitoring, journal adjustments, and preparation of FAA reimbursement requests.
- Created and modified requisitions in Ariba and SAP, reviewed CIP and O&M procurements, processed invoices using Vendor Invoice Management (VIM), and closed encumbrances for completed projects.
- Solicited quotations, analyzed costs, determined compliant procurement methods, and reviewed vendor compliance documentation, including insurance, licensing, and business registration.
- Served as Billing Official for Airport P-Cards, and managed petty cash, maintaining strict adherence to financial controls and audit requirements.
- Supervised Sr. Clerk typist and account clerk, providing oversight of procurement, administrative workflows, and customer service for the Airports Division.
- Maintained and organized tenant, lease, insurance, and payment records in RePortfolio; prepared reports and presentations for senior staff, and property management initiatives.
Management Trainee, Underfil AMA
Engineering & Capital Projects Department
San Diego, California
11.2024 - 01.2025
- Supported the Accounts Payable (AP) team, specifically the Senior and Supervising Management Analysts, by researching, analyzing, and resolving escalated issues related to both O&M and CIP purchase orders (POs) or invoices.
- Department liaison to Purchasing and Contracting, the Department of Finance, and the City Attorney’s Office.
- Managed the reconciliation process for CIP POs; worked with ECP staff to analyze open POs to determine where corrections are needed, and reverse goods receipts as needed.
- Assigned credit memos to the Administrative Aide IIs.
- Created, deleted, or reversed goods receipts for PO invoice payments, and ran the ME80N report for more complex POs.
- Regularly runs reports related to AP that assist the section with day-to-day assignments, such as the AP Dashboard, FBL1N, FPL9, ME23N, etc.
- Developed reports as required or assigned.
- Assisted internal department staff in researching, resolving, and providing recommendations for questions or problems.
- Assisted the Senior and Supervising Management Analysts with special projects, as needed.
- Shadowed managers to gain understanding of organizational expectations and management techniques.
- Assisted in budget preparation and financial forecasting for projects.
- Analyzed project performance data to support strategic decision-making.
- Other duties, as assigned.
Sr. Clerk Typist, Airports
City of San Diego, Economic Development Department
San Diego, California
08.2021 - 09.2023
- Coordinated procurement for Capital Improvement Projects, Operations & Maintenance, and grant-funded purchases across various teams within the Airports division.
- Created and managed purchase requisitions, orders, and accounts payable invoices using SAP and Vendor Invoice Management.
- Developed scopes of work, selected solicitation methods, solicited bids, and evaluated vendor proposals for compliance.
- Reviewed bid responses for completeness, verifying licensure, debarment status, insurance, and bonding documentation.
- Processed HR eForms in Ariba for service contracts, ensuring compliance with regulatory and contractual requirements.
- Maintained vendor accounts, approved setup requests, and served as primary liaison to resolve inquiries.
- Reconciled accounts payable reports and processed accounts receivable deposits to ensure budget accuracy.
- Assisted with new employee onboarding and coordinated operational uniform orders to support airport operations.
- Managed Pcard for Operational need purchases
Sr. Account Clerk, Finance
City of San Diego, Public Utilities Department
San Diego, California
03.2020 - 08.2021
- Managed procurement for CIP and O&M projects, overseeing MRO budgets exceeding $350M and Pure Water Program budget of $13M.
- Prepared requisitions, conducted cost analyses, and determined solicitation processes based on established thresholds.
- Developed scopes of work, solicited bids, and evaluated vendor proposals for compliance with specifications.
- Negotiated contracts with vendors, reviewed proposals, and ensured adherence to compliance standards.
- Assessed insurance coverage and compliance documentation, including wage certifications and DIR registration.
- Approved requisitions, processed goods receipts, and managed vendor changes through SAP and Ariba systems.
- Supervised 14 account clerks while generating recruitment requisitions, conducting interviews, and facilitating onboarding.
- Coordinated procurement efforts to optimize budget management and operational efficiency.
Account Clerk, Finance
City of San Diego, Public Utilities Department
San Diego, California
01.2015 - 01.2020
- Created requisitions, modified purchase orders, and processed invoices using Ariba, SAP, and Vendor Invoice Management.
- Managed procurements for CIP and O&M across general-funded and enterprise-funded departments.
- Reconciled vendor accounts while processing journal entries as necessary.
- Collaborated with vendors, purchasing staff, and finance to address purchase order discrepancies.
Administrative Aide II OCA, External Affairs
City of San Diego, Public Utilities Department
San Diego, California
01.2018 - 03.2018
- Managed purchase orders, consultant invoices, travel arrangements, and expense reimbursements, ensuring accuracy and timely processing.
- Facilitated departmental communication and workflow, including preparing correspondence, tracking documents, and supporting management staff.
- Coordinated meetings, events, and schedules to enhance team collaboration and operational efficiency.
- Maintained filing systems, document retrieval, and tracking spreadsheets, ensuring data accuracy and accessibility.
- Resolved public inquiries by providing accurate information and addressing concerns professionally.
Sr. Customer Service Representative
City of San Diego, Public Utilities Department
San Diego, California
05.2014 - 05.2016
- Supervised 14 direct and 44 indirect customer service representatives, focusing on water service inquiries and utility account collections.
- Developed and delivered training for new hires to ensure adherence to procedures and regulatory compliance.
- Created and implemented operational procedures, enhancing efficiency through established workflow guidelines.
- Evaluated staff performance through quality control measures such as spot checks and monitoring.
- Interpreted and enforced Municipal Code and departmental regulations related to water service operations.
- Responded to public inquiries, resolving complex issues through field investigations and effective communication.
- Researched billing discrepancies, maintaining accurate records while compiling statistics for reporting purposes.
- Participated in team activities to support objectives and uphold high standards of customer service.
Education
Master of Public Administration -
University of Phoenix
Phoenix, AZ02.2026
Bachelor of Science - Business Administration & Management
University of Phoenix
Phoenix, AZ05.2024
Associate of Arts - Business Fundamentals
University of Phoenix
Phoenix, AZ03.2022
Skills
- Government procurement and contract management
- Customer service excellence
- Team collaboration and synergy
- Procurement oversight and strategy
- Data entry accuracy
- Project purchasing and management
- Solicitation development and scope definition
- Cost analysis and bid evaluation
- Vendor performance assessment
- Insurance compliance review
- ERP systems proficiency: SAP, Ariba, Business Objects, VIM
- Recruitment and onboarding expertise
- Vendor negotiation and relationship building
- Budget preparation and grant management
- Reporting and documentation skills
Expertise And Technical Skills
- Government Procurement & Contract Administration
- CIP & O&M Project Purchasing (General & Enterprise Fund)
- Formal & Informal Solicitations / Scope of Work Development
- Cost Analysis, Bid Review, and Vendor Performance Evaluation
- Insurance & Compliance Review (Living/Prevailing Wage, DIR)
- ERP Systems: SAP, Ariba, Business Objects, VIM
- NEOGOV Recruiting, Hiring, and Onboarding
- Vendor Negotiations & Relationship Management
- Budget Preparation, Grant Administration, and Reporting
Certification
Undergraduate Certificate in Human Resource Management
Timeline
Management Trainee, Underfil AMA
Engineering & Capital Projects Department
11.2024 - 01.2025
Administrative Aide I, Airports
City of San Diego, Economic Development Department
09.2023 - Current
Sr. Clerk Typist, Airports
City of San Diego, Economic Development Department
08.2021 - 09.2023
Sr. Account Clerk, Finance
City of San Diego, Public Utilities Department
03.2020 - 08.2021
Administrative Aide II OCA, External Affairs
City of San Diego, Public Utilities Department
01.2018 - 03.2018
Account Clerk, Finance
City of San Diego, Public Utilities Department
01.2015 - 01.2020
Sr. Customer Service Representative
City of San Diego, Public Utilities Department
05.2014 - 05.2016
Master of Public Administration -
University of Phoenix
Bachelor of Science - Business Administration & Management
University of Phoenix
Associate of Arts - Business Fundamentals
University of Phoenix