Summary
Overview
Work History
Education
Skills
Extracurricularduties
Timeline
Generic

Latina Barden

Forrest City

Summary

Structured Business Administrator skilled in assessing team efficiency and performance and developing incentive programs to increase productivity and morale. Offering over ten(10) years of successful industry performance, including corporate fundraising, and event management.

Overview

15
15
years of professional experience

Work History

Business Administrator

Department of Justice, Bureau of Prisons-FCI Memphis
04.2023 - Current
  • Responsible for the oversight of a 56.1-million-dollar operation at FCI Memphis; to include 44-million-dollar yearly budget for the institution, 3.6-million-dollar FSA funding and 8.5-million-dollar in construction projects
  • During Continuing Resolution process, I ensure each request for purchase is within the parameters for funding as required
  • Once determined the request is within the criteria of an approved purchase during a CR, I advise the Cost Center Manager to proceed and ensure the funds are available to do so
  • Once financial allotments are received, I am responsible for evaluating each cost center to determine the disbursement amounts to be provided to each cost center
  • I advise the Cost Center Managers of the disbursement amount and provide guidance to them as how to proceed
  • Provide guidance to Cost Center Mangers/Department Heads on purchases and how to maintain their budget and credit card files
  • When cost centers need additional funds, I first scrutinize the amount of available funding within each decision unit and process reprogramming when available
  • If reprogramming is not an option, I seek guidance from our regional office
  • Monitor UFMS on a daily basis to ensure each cost center stays within their authorized budget amount and to ensure all credit card charges are reconciled appropriately in order to alleviate any negative impact on the available funding amount
  • Attend Community Relations Board (CRB) Meeting on behalf of Financial Management and provided various financial data to the board to strengthen the community ties for our complex
  • Stand Institutional mainline and serve as Institutional Duty Officer
  • Supervise and provide guidance to financial management staff on various issues regarding communication, leave schedules, and direction on the overall running of the business office such as procurement options, B&F projects, appropriation law, budgeting concerns, accounting procedures, etc
  • Provide guidance, information, and recommendations to the Executive staff on overall budgeting concerns, as well as staffing and position information
  • Provide overtime reports to the Executive staff for review and monitoring
  • Review all obligations (open and closed) to ensure they are entered correctly and have detected errors and provided guidance as to how to correct the errors
  • Review B&F projects to determine if it is established, capitalized, and expensed appropriately and provided guidance to the Facilities Manager/General Foreman when an issue was determined
  • Resolve and review error messages produced from automated accounting system Unified Financial Management System (UFMS)
  • Ensure all Budget and Planning Meetings are held within the required time frames and advise each Cost Center Manager of the budget expectations for the fiscal year
  • Also work closely with the Executive Staff as to how to proceed and stay within our allotted funding amounts for the fiscal year
  • Provide oversight for the quarterly Salary Meetings and ensure the Salary committee receives the required documentation to be prepared for the meeting in order to have a clear analysis of the information
  • Enter and approve obligation request (BPQ) and approve payments (BIR, BIP, & BIO) in Unified Financial Management System (UFMS)
  • Attend meetings with the Warden/Associate Warden and have made recommendations regarding funding and overtime issues and concerns
  • Informed the Executive Staff regarding staff issues within our department and provided input in ways to address the concerns
  • Serves as the Local APO for credit card programs.

Supervisory Contract Specialist

Department of Justice, Bureau of Prisons-FCC FORREST CITY
03.2019 - 04.2023
  • Assisted in creating, reviewing, changing, and routing various institution supplements and reports to the Associate Warden & Warden for approval
  • Participated on various committees, such as EMS, Community Relations Board, Law Enforcement Relations Board, etc
  • Performed Operational Reviews with Financial Management, utilizing the program review guidelines
  • Provides guidance to the credit card account holders at the complex regarding obligations and the budget and will address these concerns with the Business Administrator as needed
  • Provided training and assistance to staff on the use of UFMS system
  • Served on the ACA Review team to ensure that the overall running from the administrative aspect is meeting the requirements established and reported any findings with the Executive staff
  • Participated in Program Reviews at other BOP facilities and provided input on the assessment of strengths and weaknesses
  • Made presentations to the Institution Familiarization classes and provided instruction on financial and correctional aspects of our complex
  • Served as a mentor to various staff throughout the complex in all departments
  • Provided information and conducted phone interviews with other state and federal agencies to ensure the contractual aspects of financial management are accurate and within policy guidelines
  • Prioritized the workflow of Financial Management staff and tracked the workload and ensured completion
  • Assisted in departmental meetings to address concerns and provide guidance
  • As a supervisor, tasked with supervising, directing, instructing, reviewing, and gathering work from staff within all areas of Financial Management; accounting, budgeting, property, and contracting
  • Completed quarterly log entries and communicated with staff when they have done a great job, or if they have areas of concern
  • Submitted nominations for incentive awards for the staff I supervise, as well as deserving staff within the complex
  • Provided information relating to the Warden’s PWP such as making purchases with small, and women-owned business and utilizing reverse auctions
  • Maintained the original government credit card statements monthly statements.

Contract Specialist

Department of Justice, Bureau of Prisons-FCC FORREST CITY
03.2013 - 03.2019
  • Informed Supervisory Contract Specialist (SCS) of issues affecting contracts
  • Maintained purchasing files; prepare price evaluations to determine fair and reasonable price; follow provisions of the Federal Acquisitions Regulations (FAR)
  • Resolved vendor or contractor grievances and claims against suppliers
  • Prepared RCA packages: generate forms to award contract; evaluate proposals for conformance to contracting regulations and program statements; ensure proposals/quotes contain proper specifications
  • Settled contracting disputes; audit purchasing files; generate request for modifications/request for purchase and enter manually into UFMS and FPDS-NG
  • Responsible for the administration, execution and closeout of non-personal service contracts, construction contracts and supply or service contracts; prepare memorandums for modifications for Cost Center Managers
  • Conducted pre-bid conferences, bid openings, pre-construction conferences and progress meetings; ensured contractors were in compliance with contract requirements
  • Calculated cost of orders and change or forward invoices to appropriate accounts; check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications
  • Determined deficiencies in pre/post award reviews review and assess; upload and maintain all contract files, to include purchase orders, task/delivery orders, agreements, and modification into content manager; review Statement of Work in support of performance-based acquisitions and maximizing competition to the maximum extent practicable
  • Negotiated contract procedures including authority to negotiate, maximizing competition, solicitation procedures, conducting competitive negotiations, establishing the competitive range, determining best value, conducting best and final offers, and evaluating bids or proposals.

Accounting Technician

Department of Justice, Bureau of Prisons-FCC FORREST CITY
11.2012 - 03.2013
  • Maintained miscellaneous obligation records and source documents on a monthly basis to ensure adequate documentation was available for each budget transaction
  • Prepared, reconciled, and ensured funds were available for obligation accruals and ensured accurate entry into the financial system
  • Reviewed documents for coding accuracy and ensured accurate and timely entries into the financial system
  • Liquidated obligations upon notification of receipt of goods or services
  • Prepared billings to commercial vendors, state and other government agencies
  • Followed up on all past due billings and submission to the Central Office for referral to the Department of Treasury for uncollectible accounts required by the Debt Collection Improvement Act
  • Prepared vendor invoices for payment vouchers and submitted for certification
  • Verified amount shown on invoice with original obligation documents and receiving report
  • Corrected discrepancies with vendor if needed
  • Determined if payment vouchers were final or partial, according to the Prompt Payment Act
  • Performed travel functions such as establishing a Travel Authorization obligation, issuing travel advances, and preparing travel vouchers
  • Resolved travel advance problems during travel settlement, if needed
  • Reconciled monthly account reconciliations and adjustment of accounts for current and prior year appropriations
  • Responsible for accepting, verifying, and depositing all cash received for the inmates, institution, and Treasury
  • Regularly reviewed the general ledger accounts to ensure accurate reflection of the financial status
  • Made collections and disbursements with Treasury through IPAC
  • Performed Operational Reviews with Financial Management, utilizing the program review guidelines
  • Maintained monthly reconciliation of inmate ledger accounts
  • Made cash payments to inmates being released from the institution
  • Provides guidance to the credit card account holders for the M1 cost center regarding obligations and the budget
  • Discusses issues and concerns with the Budget Analyst and Business Administrator as needed.

Medical Secretary/Health Services Asst.

Department of Justice, Bureau of Prisons-FCC FORREST CITY
12.2010 - 11.2012
  • Completed monthly fund control reconciliations for the B1 & B2 cost center by the established deadlines
  • Monitored the FMIS accounting & budget entries for accuracy and reposts payments and make changes as necessary
  • Responsible for ensuring the medical budgets were kept updated and balanced daily, for both B1 (Inside Medical) and B2 (Outside Medical) and would update the Health Services administration as to any issues within the budgets
  • Maintained miscellaneous obligation records and source documents monthly to ensure adequate documentation was available for each budget transaction
  • Maintains a government credit card account for the medical budget and was responsible for reviewing and reconciling the statement each month and providing the required supporting documentation for each purchase
  • Balances the CORS and E&A reports to the FMIS system and would address any needed adjustments with the accounting staff
  • Coordinates the Medical budget plans with the Health Service Administrator and the Business Administrator and compares historical data and spending trends for the current year and budget year
  • Ensures adequate submission of all major reprogramming and supplemental funding requests for the department
  • Ensures the Annual and Semi-Annual budget forms are submitted for the budget meetings within the required timeframes
  • Tracks all Operational Reviews to ensure timeliness of the reviews, as well as the reports
  • Reviews all reports to ensure they are in compliance with the required formats and all information is in compliance with the established technical guidelines.

Correctional Officer

Department of Justice, Bureau of Prisons-FCC FORREST CITY
03.2009 - 12.2010
  • Provided supervision, care, and correctional treatment of inmates, enforced rules and regulations by governing facility security, inmate accountability and inmate conduct
  • Performed surveillance of inmates while monitoring building activities
  • Verified correct count and lay-ins, check doors to ensure security, and maintain log of movements, observe perimeter for escapes and/or disturbances
  • Performed security checks of doors and gates, performed routine shakedowns, write incident reports on inmates violating rules of unit, operate two-way radio, disbursed radio and keys to staff, announced hourly inmate movements
  • Listened in on daily conference calls, verify various information on inmates by using SENTRY system and keep log of hourly movements.

Education

Bachelor of Science - Organizational Leadership

Bethel University
Mckenzie, TN
01.2017

Administrative Office Technology-Accounting -

Crowley’s Ridge Technical Institute
Forrest City, AR
06.2003

General Studies -

Lee High School
Marianna, AR
05.1991

Skills

  • Experienced in UFMS, CitiBank, FPDS-NG, FMIS, JediNG, WebTA, and CPARS
  • Principles of Leadership I & II
  • Supervisor of the Quarter 2024 (1st Quarter)
  • Supervisor of the Year 2024
  • Strong verbal and non-verbal communication skills
  • 2017 Leadership Class Participant
  • Women’s Leadership Symposium Program

Extracurricularduties

  • Department of Justice, Bureau of Prisons-FCI MEMPHIS, Correctional Workers Week (CWW), Treasure, FCI Memphis, 05/2024, 06/2024, Control the CWW money, collections and disbursements., Collect all monies from club functions., Made purchases for CWW weekly activities.
  • Department of Justice, Bureau of Prisons-FCI MEMPHIS, Combines Federal Campaign (CFC), Chairperson, FCI Memphis, 10/2023, 12/2023, Discuss and address issues/problems that are impeding the effectiveness of the committee., Serve as advocate for fundraising., Serve as the official volunteer spokesperson for the FY’2023 CFC.
  • Department of Justice, Bureau of Prisons-FCI MEMPHIS, Correctional Workers Week (CWW), Chairperson, FCI Memphis, 05/2023, 06/2023, Meet regularly with CWW Committee to determine progress and plan fund raising events., Discuss address issues and problems that are impeding the effectiveness of the committee., Serve as advocate for fundraising., Serve as the official volunteer spokesperson for the FY’2023 CWW.
  • Department of Justice, Bureau of Prisons-FCC FORREST CITY, Employees Club Treasure, FCC Forrest City, 01/2022, 12/2022, Control the club’s money, its collection and disbursement., Reconcile bank statements., Record all expenditures and income for the week., Deposit club funds., Collect all monies from club functions., Transact all business through Financial Institute.
  • Department of Justice, Bureau of Prisons-FCC FORREST CITY, Van Pool Coordinator, FCC Forrest City, 01/2020, 04/2021, Completed training courses focusing on oral and written communication skills, problem solving skills, conflict resolution, and enhancing basic correctional knowledge., Completed training on focusing on teamwork and team building exercises. Participated and completed class assignments and reviewed assignments from Advanced Personal Skills Development., Completed training on focusing on Leadership skills. This stage gave me the additional tools needed for me to grow as a leader. I also completed class assignments, review assignments and Team building exercises. I also toured a local or state facility to observe leaders outside of the Bureau of Prisons., Examined and utilized best practices to build an organizational infrastructure., Completed training on unit's effectiveness, quality, and morale during organizational change.
  • Department of Justice, Bureau of Prisons-FCC FORREST CITY, Employees Club Treasure, FCC Forrest City, 01/2019, 12/2019, Control the club’s money, its collection and disbursement., Reconcile bank statements., Record all expenditures and income for the week., Deposit club funds., Collect all monies from club functions., Transact all business through Financial Institute.
  • Department of Justice, Bureau of Prisons-FCC FORREST CITY, Leadership Development Program, FCC Forrest City-Medium, 08/2017, 09/2018, Completed training courses focusing on oral and written communication skills, problem solving skills, conflict resolution, and enhancing basic correctional knowledge., Completed training on focusing on teamwork and team building exercises. Participated and completed class assignments and reviewed assignments from Advanced Personal Skills Development., Completed training on focusing on Leadership skills. This stage gave me the additional tools needed for me to grow as a leader. I also completed class assignments, review assignments and Team building exercises. I also toured a local or state facility to observe leaders outside of the Bureau of Prisons., Examined and utilized best practices to build an organizational infrastructure., Completed training on unit's effectiveness, quality, and morale during organizational change.
  • Department of Justice, Bureau of Prisons-FCC FORREST CITY, Federal Women’s Program Mngr., FCC Forrest City-Medium, 02/2015, 08/2016, Encourage all women to take the advantage of job opportunities and to explore career developments., Advise women to challenge their strength and compete with the market on equal opportunity related jobs., Administer the knowledge, skills, and abilities to communicate amongst government agencies, private sector organizations on the behalf of women interest groups and management., Promote, train, and provide continuing Education to all employees, especially women.
  • Department of Justice, Bureau of Prisons-FCC FORREST CITY, Planning Section Team Member, FCC Forrest City-Medium, 10/2010, 01/2017, Maintaining and update information in the Control Center to include contact information of key community partners/establish communication systems at Staff On-scene and Family Support Centers., Monitor expiration dates on inventory/maintain a chronological logbook to include important events, telephone numbers, and information requests., Provide important community contact information to team members/ Participate in emergency mock drills and scenarios.

Timeline

Business Administrator

Department of Justice, Bureau of Prisons-FCI Memphis
04.2023 - Current

Supervisory Contract Specialist

Department of Justice, Bureau of Prisons-FCC FORREST CITY
03.2019 - 04.2023

Contract Specialist

Department of Justice, Bureau of Prisons-FCC FORREST CITY
03.2013 - 03.2019

Accounting Technician

Department of Justice, Bureau of Prisons-FCC FORREST CITY
11.2012 - 03.2013

Medical Secretary/Health Services Asst.

Department of Justice, Bureau of Prisons-FCC FORREST CITY
12.2010 - 11.2012

Correctional Officer

Department of Justice, Bureau of Prisons-FCC FORREST CITY
03.2009 - 12.2010

Bachelor of Science - Organizational Leadership

Bethel University

Administrative Office Technology-Accounting -

Crowley’s Ridge Technical Institute

General Studies -

Lee High School
Latina Barden