Structured Business Administrator skilled in assessing team efficiency and performance and developing incentive programs to increase productivity and morale. Offering over ten(10) years of successful industry performance, including corporate fundraising, and event management.
Overview
15
15
years of professional experience
Work History
Business Administrator
Department of Justice, Bureau of Prisons-FCI Memphis
04.2023 - Current
Responsible for the oversight of a 56.1-million-dollar operation at FCI Memphis; to include 44-million-dollar yearly budget for the institution, 3.6-million-dollar FSA funding and 8.5-million-dollar in construction projects
During Continuing Resolution process, I ensure each request for purchase is within the parameters for funding as required
Once determined the request is within the criteria of an approved purchase during a CR, I advise the Cost Center Manager to proceed and ensure the funds are available to do so
Once financial allotments are received, I am responsible for evaluating each cost center to determine the disbursement amounts to be provided to each cost center
I advise the Cost Center Managers of the disbursement amount and provide guidance to them as how to proceed
Provide guidance to Cost Center Mangers/Department Heads on purchases and how to maintain their budget and credit card files
When cost centers need additional funds, I first scrutinize the amount of available funding within each decision unit and process reprogramming when available
If reprogramming is not an option, I seek guidance from our regional office
Monitor UFMS on a daily basis to ensure each cost center stays within their authorized budget amount and to ensure all credit card charges are reconciled appropriately in order to alleviate any negative impact on the available funding amount
Attend Community Relations Board (CRB) Meeting on behalf of Financial Management and provided various financial data to the board to strengthen the community ties for our complex
Stand Institutional mainline and serve as Institutional Duty Officer
Supervise and provide guidance to financial management staff on various issues regarding communication, leave schedules, and direction on the overall running of the business office such as procurement options, B&F projects, appropriation law, budgeting concerns, accounting procedures, etc
Provide guidance, information, and recommendations to the Executive staff on overall budgeting concerns, as well as staffing and position information
Provide overtime reports to the Executive staff for review and monitoring
Review all obligations (open and closed) to ensure they are entered correctly and have detected errors and provided guidance as to how to correct the errors
Review B&F projects to determine if it is established, capitalized, and expensed appropriately and provided guidance to the Facilities Manager/General Foreman when an issue was determined
Resolve and review error messages produced from automated accounting system Unified Financial Management System (UFMS)
Ensure all Budget and Planning Meetings are held within the required time frames and advise each Cost Center Manager of the budget expectations for the fiscal year
Also work closely with the Executive Staff as to how to proceed and stay within our allotted funding amounts for the fiscal year
Provide oversight for the quarterly Salary Meetings and ensure the Salary committee receives the required documentation to be prepared for the meeting in order to have a clear analysis of the information
Enter and approve obligation request (BPQ) and approve payments (BIR, BIP, & BIO) in Unified Financial Management System (UFMS)
Attend meetings with the Warden/Associate Warden and have made recommendations regarding funding and overtime issues and concerns
Informed the Executive Staff regarding staff issues within our department and provided input in ways to address the concerns
Serves as the Local APO for credit card programs.
Supervisory Contract Specialist
Department of Justice, Bureau of Prisons-FCC FORREST CITY
03.2019 - 04.2023
Assisted in creating, reviewing, changing, and routing various institution supplements and reports to the Associate Warden & Warden for approval
Participated on various committees, such as EMS, Community Relations Board, Law Enforcement Relations Board, etc
Performed Operational Reviews with Financial Management, utilizing the program review guidelines
Provides guidance to the credit card account holders at the complex regarding obligations and the budget and will address these concerns with the Business Administrator as needed
Provided training and assistance to staff on the use of UFMS system
Served on the ACA Review team to ensure that the overall running from the administrative aspect is meeting the requirements established and reported any findings with the Executive staff
Participated in Program Reviews at other BOP facilities and provided input on the assessment of strengths and weaknesses
Made presentations to the Institution Familiarization classes and provided instruction on financial and correctional aspects of our complex
Served as a mentor to various staff throughout the complex in all departments
Provided information and conducted phone interviews with other state and federal agencies to ensure the contractual aspects of financial management are accurate and within policy guidelines
Prioritized the workflow of Financial Management staff and tracked the workload and ensured completion
Assisted in departmental meetings to address concerns and provide guidance
As a supervisor, tasked with supervising, directing, instructing, reviewing, and gathering work from staff within all areas of Financial Management; accounting, budgeting, property, and contracting
Completed quarterly log entries and communicated with staff when they have done a great job, or if they have areas of concern
Submitted nominations for incentive awards for the staff I supervise, as well as deserving staff within the complex
Provided information relating to the Warden’s PWP such as making purchases with small, and women-owned business and utilizing reverse auctions
Maintained the original government credit card statements monthly statements.
Contract Specialist
Department of Justice, Bureau of Prisons-FCC FORREST CITY
03.2013 - 03.2019
Informed Supervisory Contract Specialist (SCS) of issues affecting contracts
Maintained purchasing files; prepare price evaluations to determine fair and reasonable price; follow provisions of the Federal Acquisitions Regulations (FAR)
Resolved vendor or contractor grievances and claims against suppliers
Prepared RCA packages: generate forms to award contract; evaluate proposals for conformance to contracting regulations and program statements; ensure proposals/quotes contain proper specifications
Settled contracting disputes; audit purchasing files; generate request for modifications/request for purchase and enter manually into UFMS and FPDS-NG
Responsible for the administration, execution and closeout of non-personal service contracts, construction contracts and supply or service contracts; prepare memorandums for modifications for Cost Center Managers
Conducted pre-bid conferences, bid openings, pre-construction conferences and progress meetings; ensured contractors were in compliance with contract requirements
Calculated cost of orders and change or forward invoices to appropriate accounts; check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications
Determined deficiencies in pre/post award reviews review and assess; upload and maintain all contract files, to include purchase orders, task/delivery orders, agreements, and modification into content manager; review Statement of Work in support of performance-based acquisitions and maximizing competition to the maximum extent practicable
Negotiated contract procedures including authority to negotiate, maximizing competition, solicitation procedures, conducting competitive negotiations, establishing the competitive range, determining best value, conducting best and final offers, and evaluating bids or proposals.
Accounting Technician
Department of Justice, Bureau of Prisons-FCC FORREST CITY
11.2012 - 03.2013
Maintained miscellaneous obligation records and source documents on a monthly basis to ensure adequate documentation was available for each budget transaction
Prepared, reconciled, and ensured funds were available for obligation accruals and ensured accurate entry into the financial system
Reviewed documents for coding accuracy and ensured accurate and timely entries into the financial system
Liquidated obligations upon notification of receipt of goods or services
Prepared billings to commercial vendors, state and other government agencies
Followed up on all past due billings and submission to the Central Office for referral to the Department of Treasury for uncollectible accounts required by the Debt Collection Improvement Act
Prepared vendor invoices for payment vouchers and submitted for certification
Verified amount shown on invoice with original obligation documents and receiving report
Corrected discrepancies with vendor if needed
Determined if payment vouchers were final or partial, according to the Prompt Payment Act
Performed travel functions such as establishing a Travel Authorization obligation, issuing travel advances, and preparing travel vouchers
Resolved travel advance problems during travel settlement, if needed
Reconciled monthly account reconciliations and adjustment of accounts for current and prior year appropriations
Responsible for accepting, verifying, and depositing all cash received for the inmates, institution, and Treasury
Regularly reviewed the general ledger accounts to ensure accurate reflection of the financial status
Made collections and disbursements with Treasury through IPAC
Performed Operational Reviews with Financial Management, utilizing the program review guidelines
Maintained monthly reconciliation of inmate ledger accounts
Made cash payments to inmates being released from the institution
Provides guidance to the credit card account holders for the M1 cost center regarding obligations and the budget
Discusses issues and concerns with the Budget Analyst and Business Administrator as needed.
Medical Secretary/Health Services Asst.
Department of Justice, Bureau of Prisons-FCC FORREST CITY
12.2010 - 11.2012
Completed monthly fund control reconciliations for the B1 & B2 cost center by the established deadlines
Monitored the FMIS accounting & budget entries for accuracy and reposts payments and make changes as necessary
Responsible for ensuring the medical budgets were kept updated and balanced daily, for both B1 (Inside Medical) and B2 (Outside Medical) and would update the Health Services administration as to any issues within the budgets
Maintained miscellaneous obligation records and source documents monthly to ensure adequate documentation was available for each budget transaction
Maintains a government credit card account for the medical budget and was responsible for reviewing and reconciling the statement each month and providing the required supporting documentation for each purchase
Balances the CORS and E&A reports to the FMIS system and would address any needed adjustments with the accounting staff
Coordinates the Medical budget plans with the Health Service Administrator and the Business Administrator and compares historical data and spending trends for the current year and budget year
Ensures adequate submission of all major reprogramming and supplemental funding requests for the department
Ensures the Annual and Semi-Annual budget forms are submitted for the budget meetings within the required timeframes
Tracks all Operational Reviews to ensure timeliness of the reviews, as well as the reports
Reviews all reports to ensure they are in compliance with the required formats and all information is in compliance with the established technical guidelines.
Correctional Officer
Department of Justice, Bureau of Prisons-FCC FORREST CITY
03.2009 - 12.2010
Provided supervision, care, and correctional treatment of inmates, enforced rules and regulations by governing facility security, inmate accountability and inmate conduct
Performed surveillance of inmates while monitoring building activities
Verified correct count and lay-ins, check doors to ensure security, and maintain log of movements, observe perimeter for escapes and/or disturbances
Performed security checks of doors and gates, performed routine shakedowns, write incident reports on inmates violating rules of unit, operate two-way radio, disbursed radio and keys to staff, announced hourly inmate movements
Listened in on daily conference calls, verify various information on inmates by using SENTRY system and keep log of hourly movements.
Education
Bachelor of Science - Organizational Leadership
Bethel University
Mckenzie, TN
01.2017
Administrative Office Technology-Accounting -
Crowley’s Ridge Technical Institute
Forrest City, AR
06.2003
General Studies -
Lee High School
Marianna, AR
05.1991
Skills
Experienced in UFMS, CitiBank, FPDS-NG, FMIS, JediNG, WebTA, and CPARS
Principles of Leadership I & II
Supervisor of the Quarter 2024 (1st Quarter)
Supervisor of the Year 2024
Strong verbal and non-verbal communication skills
2017 Leadership Class Participant
Women’s Leadership Symposium Program
Extracurricularduties
Department of Justice, Bureau of Prisons-FCI MEMPHIS, Correctional Workers Week (CWW), Treasure, FCI Memphis, 05/2024, 06/2024, Control the CWW money, collections and disbursements., Collect all monies from club functions., Made purchases for CWW weekly activities.
Department of Justice, Bureau of Prisons-FCI MEMPHIS, Combines Federal Campaign (CFC), Chairperson, FCI Memphis, 10/2023, 12/2023, Discuss and address issues/problems that are impeding the effectiveness of the committee., Serve as advocate for fundraising., Serve as the official volunteer spokesperson for the FY’2023 CFC.
Department of Justice, Bureau of Prisons-FCI MEMPHIS, Correctional Workers Week (CWW), Chairperson, FCI Memphis, 05/2023, 06/2023, Meet regularly with CWW Committee to determine progress and plan fund raising events., Discuss address issues and problems that are impeding the effectiveness of the committee., Serve as advocate for fundraising., Serve as the official volunteer spokesperson for the FY’2023 CWW.
Department of Justice, Bureau of Prisons-FCC FORREST CITY, Employees Club Treasure, FCC Forrest City, 01/2022, 12/2022, Control the club’s money, its collection and disbursement., Reconcile bank statements., Record all expenditures and income for the week., Deposit club funds., Collect all monies from club functions., Transact all business through Financial Institute.
Department of Justice, Bureau of Prisons-FCC FORREST CITY, Van Pool Coordinator, FCC Forrest City, 01/2020, 04/2021, Completed training courses focusing on oral and written communication skills, problem solving skills, conflict resolution, and enhancing basic correctional knowledge., Completed training on focusing on teamwork and team building exercises. Participated and completed class assignments and reviewed assignments from Advanced Personal Skills Development., Completed training on focusing on Leadership skills. This stage gave me the additional tools needed for me to grow as a leader. I also completed class assignments, review assignments and Team building exercises. I also toured a local or state facility to observe leaders outside of the Bureau of Prisons., Examined and utilized best practices to build an organizational infrastructure., Completed training on unit's effectiveness, quality, and morale during organizational change.
Department of Justice, Bureau of Prisons-FCC FORREST CITY, Employees Club Treasure, FCC Forrest City, 01/2019, 12/2019, Control the club’s money, its collection and disbursement., Reconcile bank statements., Record all expenditures and income for the week., Deposit club funds., Collect all monies from club functions., Transact all business through Financial Institute.
Department of Justice, Bureau of Prisons-FCC FORREST CITY, Leadership Development Program, FCC Forrest City-Medium, 08/2017, 09/2018, Completed training courses focusing on oral and written communication skills, problem solving skills, conflict resolution, and enhancing basic correctional knowledge., Completed training on focusing on teamwork and team building exercises. Participated and completed class assignments and reviewed assignments from Advanced Personal Skills Development., Completed training on focusing on Leadership skills. This stage gave me the additional tools needed for me to grow as a leader. I also completed class assignments, review assignments and Team building exercises. I also toured a local or state facility to observe leaders outside of the Bureau of Prisons., Examined and utilized best practices to build an organizational infrastructure., Completed training on unit's effectiveness, quality, and morale during organizational change.
Department of Justice, Bureau of Prisons-FCC FORREST CITY, Federal Women’s Program Mngr., FCC Forrest City-Medium, 02/2015, 08/2016, Encourage all women to take the advantage of job opportunities and to explore career developments., Advise women to challenge their strength and compete with the market on equal opportunity related jobs., Administer the knowledge, skills, and abilities to communicate amongst government agencies, private sector organizations on the behalf of women interest groups and management., Promote, train, and provide continuing Education to all employees, especially women.
Department of Justice, Bureau of Prisons-FCC FORREST CITY, Planning Section Team Member, FCC Forrest City-Medium, 10/2010, 01/2017, Maintaining and update information in the Control Center to include contact information of key community partners/establish communication systems at Staff On-scene and Family Support Centers., Monitor expiration dates on inventory/maintain a chronological logbook to include important events, telephone numbers, and information requests., Provide important community contact information to team members/ Participate in emergency mock drills and scenarios.
Timeline
Business Administrator
Department of Justice, Bureau of Prisons-FCI Memphis
04.2023 - Current
Supervisory Contract Specialist
Department of Justice, Bureau of Prisons-FCC FORREST CITY
03.2019 - 04.2023
Contract Specialist
Department of Justice, Bureau of Prisons-FCC FORREST CITY
03.2013 - 03.2019
Accounting Technician
Department of Justice, Bureau of Prisons-FCC FORREST CITY
11.2012 - 03.2013
Medical Secretary/Health Services Asst.
Department of Justice, Bureau of Prisons-FCC FORREST CITY
12.2010 - 11.2012
Correctional Officer
Department of Justice, Bureau of Prisons-FCC FORREST CITY
03.2009 - 12.2010
Bachelor of Science - Organizational Leadership
Bethel University
Administrative Office Technology-Accounting -
Crowley’s Ridge Technical Institute
General Studies -
Lee High School
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