Anne Nemchick
Millville,PA
Summary
Seasoned Administrative and Accounting Support professional with proven skills in managing routine and complex business accounting and human resource needs. Adept at providing the highest level of administrative support to upper level executive managers. Skilled in performing payroll/benefits/personnel functions in an accurate, professional, confidential, efficient and timely manner.
Overview
27
27
years of professional experience
Work History
Financial Program Specialist
U.S. Department Of Justice, Federal Bureau Of Prisons
09.2015 - 01.2021
- Prepared and Supplied timely and accurate financial reports such as, budget status reports, miscellaneous accounting data, cost reports, etc.
- Served as and assisted the Institution Certifying Officer with primary responsibility for approving and certifying payments. This included all employee uniform allowances and repost of government issued purchase cards. Payments were made from various appropriations including Salaries and Expenses (S&E), Building and Facilities (B&F), and the Trust Fund.
- Certified all payments of travel advances and reimbursements to all institution employees.
- Responsible for monitoring/reviewing the processing of all obligations for accuracy and timeliness.
- Analyzed obligation documents to determine validity of payment vouchers and proper classification of the obligations.
- Worked closely with the accounting technicians, budget analyst, and cost center managers regarding obligations.
- Assisted the department manager with the collection of funds from the Debitek/Cash to Card machine weekly.
- Conducted formal as well as informal training to the Accounting Technicians on areas of policy, regulations, and various laws that fall under the area of Generally Accepted Accounting Principles.
- Responsible for maintaining the security of the institution on a regular and recurring basis.
Accounting Technician
U.S. Department Of Justice, Federal Bureau Of Prisons
04.2005 - 09.2015
- Completed bi-weekly payroll for government employees.
- Monitor the Obligation Status and Process Payments of the Salaries and Expense (S&E) appropriation, Trust Fund Operations, and Inmate Deposit Fund accounting.
- Provide administrative and financial support services and maintain the daily status of accounting data reflected in the Financial Management Information System (FMIS).
- Prepare, Analyze, and Distribute for Supervisory Review/Approval the Monthly and Quarterly Obligations and Payments Report within the Consolidated Obligation Reporting System (CORS) for each Fund Control Account. Identify significant budget variances, miscoding in cost centers, unauthorized obligations, or when obligations exceed quarterly allotments. Adjust financial obligations and fund control as necessary.
- Respond both verbally and in writing to inquiries on various financial management and budget issues, such as Fund Control accounts and obligations.
- Generate monthly ending reports to prepare the monthly proof checks and to balance work-in-progress accounts.
- Generate outstanding travel advance and account receivable reports.
- Balance and Post Inmate Payroll into the Payroll Accounting System.
- Reconcile the Inmate Payroll System against the departmental accounting system to identify and correct deficiencies.
- Prepare certificates of deposit and payment vouchers following established guidelines for operating the financial management system.
- Key Time and Attendance (T&A) Payroll reports for approximately 60 employees within several departments.
- Analyze and Prepare staff Payroll Reports consisting of various pay grades, pay schedules, accounting classification codes, and hours.
- Responsible for maintaining confidentiality of sensitive employee and inmate information pertaining to salary, benefits, and personal matters on a daily basis.
Human Resource Assistant
U.S. Department Of Justice, Federal Bureau Of Prisons
02.2003 - 04.2005
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Reviewed and Keyed payroll amounts and time/attendance documents for accurate accounting classification codes. Ensured accurate and timely entry of these documents into the automated payroll system.
- Prepared, Coded, and Keyed a variety of personnel actions and staff position classifications, and pay administration.
- Verified salary amounts shown on personnel reports/documents and corrected discrepancies.
- Taught established Institution Familiarization/New Employee Orientation training classes.
- Communicated effectively, both orally and in writing, in order to perform work involving the giving of advice, typing, and the preparation of reports of a technical, somewhat complex nature.
- Required to become proficient and learn the various employee benefit plans available to new and current employee hires.
- Assisted employees with changing of available benefit plans and completion of proper documents based on life event changes.
- Provided support services for a wide variety of employee categories that involved different pay systems with different statutory and regulatory authorities. Determined the steps to be taken in processing a variety of unrelated Human Resource issues/actions and determined the appropriate methods needed to resolve the action.
- Responded to employee inquiries regarding benefits and other HR topics.
- Helped employees register for benefits programs using appropriate documents.
- Compiled employee records from individual departments to maintain central files.
- Aided staff with employee performance review paperwork and documentation.
Associate Warden's Secretary
U.S. Department Of Justice, Federal Bureau Of Prisons
09.1997 - 02.2003
- Provided clerical support to three Associate Wardens overseeing several departments by handling incoming phone calls, scheduling appointments, relaying daily correctional concerns and emergencies, and frequently sitting in for the Warden's Secretary on a daily basis.
- Managed and tracked administrative tort claims at the institutional, regional, and central office level by receiving documents, identifying appropriate official responsible for response, following-up on late responses and forwarding to supervisor for review.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Maintained clear communication and working relationships with other staff.
- Maintained daily report of documents, memos and invoices.
- Reviewed and followed correct procedures and prepared associated correspondence.
- Reported concerns, incidents and activities to supervisors for review.
- Supported correctional facilities daily operations activities, working closely with department managers.
- Recorded, Prepared, and Distributed minutes at local monthly Department Head Meetings.
- Responsible for government travel and transportation arrangements of Associate Wardens and the Warden, to include the management of travel authorizations and calculating all related expense documentation.
- Reviewed departmental fund control for Associate Wardens and compiled information into a monthly statistical report for the Associate Wardens to review for the departments they supervised.
Case Management Coordinator Secretary
U.S. Department Of Justice, Federal Bureau Of Prisons
12.1993 - 09.1997
- Maintained daily report documents, memos and invoices.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained filing systems and categorized documents.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Managed paper and inmate central filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Managed filing system, entered data and completed other clerical tasks.
- Established administrative work procedures to track daily incoming inmates of various gang activity and possible required inmate separations.
- Volunteered to help with special projects of varying degrees of complexity.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources, departments heads, and inmate data.
- Supported department heads by managing budgets, scheduling appointments and organizing itinerary.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Continually sought methods for improving daily operations, communications with other staff and department heads, recordkeeping, and data entry for increased efficiency.
- Recorded and prepared meeting minutes of the monthly Case Managers and Unit Secretary meetings.
Education
Financial Management
Management And Specialty Training Center (MSTC)
Aurora, Colorado01-2006
Human Resources Training
Management And Specialty Training Center (MSTC)
Aurora, Colorado01-2004
Introduction To Correctional Techniques
Federal Law Enforcement Training Center
Glynco, Georgia02-1994
Associate of Applied Science - Office Management
Luzerne County Community College
Nanticoke, PA05-1991
High School Diploma -
West Hazleton High School
West Hazleton, PA06-1989
Skills
- Payroll Administration
- Complex transaction processing
- Report preparation
- Account reconciliations
- Spreadsheet management
- Benefits Administration and Verification
- Correspondence preparation
- File organization
- Database entry
- Accounts receivable and payable
- Report generation
- Record maintenance
- Maintaining confidentiality
Timeline
Financial Program Specialist
U.S. Department Of Justice, Federal Bureau Of Prisons
09.2015 - 01.2021
Accounting Technician
U.S. Department Of Justice, Federal Bureau Of Prisons
04.2005 - 09.2015
Human Resource Assistant
U.S. Department Of Justice, Federal Bureau Of Prisons
02.2003 - 04.2005
Associate Warden's Secretary
U.S. Department Of Justice, Federal Bureau Of Prisons
09.1997 - 02.2003
Case Management Coordinator Secretary
U.S. Department Of Justice, Federal Bureau Of Prisons
12.1993 - 09.1997
Financial Management
Management And Specialty Training Center (MSTC)
Human Resources Training
Management And Specialty Training Center (MSTC)
Introduction To Correctional Techniques
Federal Law Enforcement Training Center
Associate of Applied Science - Office Management
Luzerne County Community College
High School Diploma -
West Hazleton High School
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