Laura Hausman
Summary
Highly motivated Senior Executive Assistant with over 15 years of expertise, providing support to high-level executives and C-Level management. Demonstrates the highest degree of integrity, professionalism and an outstanding record of maintaining confidentiality. Excellent organizational skills, ensuring executives are fully prepared for presentations, meetings and events. Manages travel, complex calendars, meeting logistics, project management, corporate communications, and expense tracking. Demonstrates ability to manage competing priorities by using logic, delivering results that exceed management's expectations.
Overview
9
9
years of professional experience
Work History
Sr. Executive Assistant
Oncocyte Corporation
01.2022 - 08.2022
- Provided administrative support to the COO and CSO in a fast-paced work environment
- Organized and managed multiple C-level management calendars
- Managed unanticipated roadblocks that impacted executives' schedules
- Provided domestic and international travel support, including hotel, airline, transportation and reservations
- Monthly expense reconciliation for COO and CSO
- Collected and provided all pertinent information to COO for pre-work required for upcoming meetings
- Collected material from department managers for Board meetings
- Created and maintained SharePoint filing system used by employees companywide
- Prepared meeting agendas, took meeting notes and ensured action items were completed
- Prepared and processed purchase orders on behalf of COO and CSO
- Mentored administrative staff
- Planned and executed employee events to promote Oncocyte culture and teamwork
- Prepared PowerPoint presentations.
Executive Assistant
Codazen
11.2020 - 09.2021
- Provided administrative support to the CEO
- Managed CEO's demanding and constantly changing calendars
- Ensured CEO was fully prepared for meetings and activities
- Primary point of contact for external clients and vendors
- Gatekeeper between the CEO and staff
- Prepared meeting agendas, recorded sessions, following up on action items
- Scheduled monthly and quarterly meetings, assisting speakers with their presentations
- Collected data from multiple sources and created one cohesive presentation
- Worked with Human Resources on confidential documents.
Project Coordinator / Product Coordinator
Propel Media
04.2018 - 01.2020
- Created and managed multiple high-profile projects from concept to completion; tasks, timelines, and deliverables
- Worked with internal teams to ensure product dependencies were completed on time
- Led weekly meetings with stakeholders to discuss upcoming projects, needs, and resources
- Gathered and managed multiple department asset collection.
Executive Assistant
Pacific Dental Services
06.2015 - 07.2017
- Supported the VP of HR by performing various confidential administrative duties
- Successfully maintained VP's calendar
- Prepared reference material for Board members in advance of monthly Board meetings
- Prepared PowerPoint presentations
- Created and analyzed data on HR reports
- Served as Scrum Master leading one Kanban and two Scrum teams.
Sr. Executive Assistant to CTO / Project Coordinator
iHerb
12.2013 - 06.2015
- Effectively supported an industrious CTO
- Managed calendar, ensuring meetings stayed on schedule
- Informed CTO of any pre-work required for upcoming meetings
- Gathered and provided all pertinent information
- Assisted with budget preparation
- Created and maintained a master spreadsheet to facilitate budget tracking
- Created and conducted orientation for new employees.
Executive Assistant
St. Joseph Hospital Health System
Executive Assistant
Avery Dennison
Education
University of La Verne
Coastline Community College
Skills
- Highly Adaptable
- Calendar Management
- Relationship Builder
- Extremely Organized
- Tech-Savvy
- Time Management
- Board Member Support
- Attention to Detail
- Travel Arrangement Manager
- SharePoint
- SAP Concur
- Oracle NetSuite
- Asana
- Photoshop
- ClickUp
- Microsoft Office
- Google Suite
- Salesforce
- PowerPoint
- Google Docs
- Confluence
- Outlook
- Google Sheets
- Adobe Acrobat
- Excel
- Google Slides
- Teams
- Word
- Gmail
- Slack
Timeline
Sr. Executive Assistant
Oncocyte Corporation
01.2022 - 08.2022
Executive Assistant
Codazen
11.2020 - 09.2021
Project Coordinator / Product Coordinator
Propel Media
04.2018 - 01.2020
Executive Assistant
Pacific Dental Services
06.2015 - 07.2017
Sr. Executive Assistant to CTO / Project Coordinator
iHerb
12.2013 - 06.2015
Executive Assistant
St. Joseph Hospital Health System
Executive Assistant
Avery Dennison
University of La Verne
Coastline Community College