Laura Jones
Glenn,TX
Summary
Enthusiastic Executive Assistant with a strong desire to contribute to team success through diligent work, meticulous attention to detail, and exceptional organizational skills. Highly motivated and eager to expand knowledge, develop professionally, and excel in any industry. Currently seeking a full-time position that presents professional challenges where strong interpersonal abilities, excellent time management, and problem-solving skills can be utilized.
Overview
19
19
years of professional experience
Work History
Executive Administrative Assistant
PepsiCo/Frito Lay
03.2022 - Current
- Organize and update schedules for executives.
- Use software to coordinate meetings, appointments, and tasks senior executives.
- Schedule appointments and handled calenders for senior leadership.
- Facilitate communication to broader organization.
- Coordinate and book airfare, hotel and ground transportation and prepare itinerary to facilitate successful trips.
- Organize and coordinate conferences and meetings for organization.
- Process invoices/purchase orders for payments
C-Suite Executive Assistant
Borden Dairy Company
04.2019 - 07.2020
- Managed Executive day-to-day calendar, including scheduling appointments and prioritizing the most sensitive matters
- Served as the primary point of communication to Chief Marketing Officer and the department
- Supported Chief Supply Chain Officer as part of Operations team by managing the day-to-day duties
- Collaborated with Agency to create, deploy and optimize effective campaigns for new product launches
- Tracked and created reports for coupon redemption
- Coordinated agenda and compiled presentations for weekly & monthly meetings
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events
- Processed travel expenses and reimbursements for executive team and senior management group
- Created expense reports, budgets and filing systems for management team.
Executive Assistant
PepsiCo/Frito Lay
07.2015 - 04.2019
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
- Researched invoices and validate prior to submission for approval and payment
- Created project tracking reports in Excel
- Processed invoices for vendors using Ariba/SAP/MyBuy
- Verified and reconciled project accounts with against budgets, working alongside budget team
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation
- Maintained confidential, administrative support to executive team and members
- Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
Executive Assistant
PepsiCo/Frito Lay
09.2009 - 07.2015
- Planned and executed internal and external events
- Managed budgets with Budget Coordinator on a weekly basis
- Managed invoicing for vendors and customers
- Updated executives on changing business needs by thoroughly documenting internal and client meetings
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
- Managed successful conferences, including associated travel for all speakers and attendees, facilities and support services.
Executive Assistant
PepsiCo/Frito Lay
06.2007 - 09.2009
- Organized and updated schedules for more than 3 Executives
- Allocated executive tasks and managed complex calendars and administrative functions
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Administrative Assistant
PepsiCo/Frito Lay
05.2005 - 06.2007
- Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations
- Managed sensitive information with discretion while providing administrative support to executive teams
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
- Created PowerPoint presentations for business development purposes.
Education
High School Diploma -
Fort Myers High School
Fort Myers, FloridaSkills
- Advanced MS Office Suite
- Travel Administration
- Customer Service
- Social Media Knowledge
- Strong Interpersonal Skills
- Expense reporting
- Conference planning
- Administrative support
- Schedule & calendar planning
- Proofreading
- Resourceful
- Invoicing
Timeline
Executive Administrative Assistant
PepsiCo/Frito Lay
03.2022 - Current
C-Suite Executive Assistant
Borden Dairy Company
04.2019 - 07.2020
Executive Assistant
PepsiCo/Frito Lay
07.2015 - 04.2019
Executive Assistant
PepsiCo/Frito Lay
09.2009 - 07.2015
Executive Assistant
PepsiCo/Frito Lay
06.2007 - 09.2009
Administrative Assistant
PepsiCo/Frito Lay
05.2005 - 06.2007
High School Diploma -
Fort Myers High School
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