Laura Ramirez
San Bernardino,CA
Summary
Detail-oriented administrative professional with expertise in educational office management and special education support. Successfully managed complex scheduling, compliance documentation, and multi-department communication, enhancing operational efficiency in a large school district. Seeking to leverage strong organizational and interpersonal skills in a dynamic administrative role.
Overview
4
4
years of professional experience
Work History
Interim School Secretary III
Moreno Valley Unified School District
Moreno Valley, CA
01.2023 - Current
- Managed school site budget by tracking expenditures, reconciling accounts, and preparing detailed budget reports for review.
- Oversaw school budget and submitted agenda items for approval.
- Processed and tracked school site payroll, ensuring accurate timekeeping and submission for all staff.
- Managed internal and external communications on behalf of school administration.
- Maintained and managed the principal's calendar, scheduling meetings, appointments, and events.
- Supported administrative operations during principal's absence.
- Provided administrative support to the principal, teachers, and other school personnel.
- Coordinated substitute teacher placements, ensuring adequate coverage and maintaining accurate records.
- Coordinated events such as parent-teacher conferences, open houses and graduation ceremonies.
- Administered vendor contracts and purchase orders, ensuring timely processing and compliance.
- Managed multiple calendars, expense reports, reimbursements, and meeting preparation.
- Oversaw facilities requests and coordinated with district maintenance to ensure timely resolution of operational issues.
- Processed and submitted travel claims for staff and administrators.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Coordinated catering services for various functions, including sales trainings and department meetings.
Secretary II
Moreno Valley Unified School District
Moreno Valley, CA
01.2023 - Current
- Scheduled and coordinated school meetings, orientations, events, and activities for administrative staff.
- Provided general clerical and administrative support to school office staff.
- Coordinated substitute teacher assignments and coverage for absences.
- Maintained and organized student discipline records and documentation in compliance with district policies.
- Coordinated the safety meetings, practice drills, and maintained the discipline logs.
- Organized and managed field trips including permission slips, transportation, and chaperone coordination.
- Generated and submitted required reports to administration using Q, Excel, and Google Docs.
- Processed and submitted travel claims and expense claims for staff.
- Managed the school facilities calendar with Facilitron and created the monthly school activities calendar.
- Prepared and managed enrollment lists for our school programs.
- Handled confidential student and staff information with discretion including records request, transcript analysis, and record keeping.
- Created and updated spreadsheets to track and report data for chronic absences, and discipline records.
Special Education Secretary I
Moreno Valley Unified School District
Moreno Valley, CA
01.2023 - Current
- Coordinate and schedule IEP (Individualized Education Program) meetings, ensuring compliance with state and federal timelines.
- Maintain and manage special education student caseloads and calendars for case managers and administrators.
- Serve as primary point of contact for parents, staff, and outside agencies regarding special education services.
- Provide translation and interpretation support for Spanish-speaking families during IEP meetings and school communications.
- Maintain accurate and confidential special education student records and files in compliance with IDEA regulations.
- Track and monitor special education department budget, including processing purchase orders and expense reports.
- Manage inventory of special education supplies and assistive technology equipment.
- Prepare and distribute correspondence, reports, and notices related to special education programs.
Office Manager / EHS Coordinator
Quanex Building Products
01.2023 - Current
- Oversaw office operations, streamlining scheduling, correspondence, filing, and supply management.
- Acted as Environmental Health & Safety Coordinator and maintained workplace compliance with OSHA and company safety standards.
- Conducted safety inspections, maintained safety records, and coordinated employee safety training programs.
- Prepared and submitted EHS reports and documentation to regulatory agencies.
- Led incident investigations and ensured accurate maintenance of injury/illness logs.
- Managed vendor relationships, contracts, and purchase orders for office and facility needs.
- Facilitated HR functions by coordinating onboarding, updating employee files, and administering benefits.
- Acted as primary liaison between management, employees, and outside agencies.
- Southern California
Education
Bachelor of Arts - Sociology
California State University, San Bernardino
San Bernardino, CA06-2013
Associate of Arts - Liberal Arts/Social & Behavioral Sciences
Victor Valley College
Victorville, CA06-2011
High School Diploma -
Silverado High School
Victorville, CA06-2008
Skills
- Bilingual: English / Spanish
- Payroll Processing and Timekeeping
- IEP Coordination
- Budget tracking
- Vendor & Contract Management
- Records management
- Microsoft Office Suite (Q, Calpads, Google Docs, Word, Excel, Outlook, PowerPoint)
- Student Information Systems
- Calendar & Scheduling Management
- Phone System Management
- Substitute Coordination
- Expense Report Management
- Strong Written & Verbal Communication
- Customer relations
Timeline
Interim School Secretary III
Moreno Valley Unified School District
01.2023 - Current
Secretary II
Moreno Valley Unified School District
01.2023 - Current
Special Education Secretary I
Moreno Valley Unified School District
01.2023 - Current
Office Manager / EHS Coordinator
Quanex Building Products
01.2023 - Current
Bachelor of Arts - Sociology
California State University, San Bernardino
Associate of Arts - Liberal Arts/Social & Behavioral Sciences
Victor Valley College
High School Diploma -
Silverado High School