Leah De Leon
Chicago,IL
Summary
Resourceful Staff Assistant with extensive experience in project coordination and vendor relations. Skilled in problem-solving and team collaboration, contributing to efficient financial operations and enhanced departmental performance.
Overview
19
19
years of professional experience
Work History
Staff Assistant - Vehicle Services Section
City of Chicago Department of Aviation
Chicago, IL
04.2024 - Current
- Processed accounts payable invoices accurately, meeting established deadlines.
- Coordinated departmental vehicle purchases from approved city vendors.
- Assisted in preparing vehicle buy plan for $10 million budget for FY2025.
- Facilitated budget tracking and invoice processing for departmental expenses.
- Served as primary contact for vehicle services section regarding accounts payable inquiries.
- Liaised with aviation document control and 3M graphics for production of vehicle services forms.
- Collaborated with IT support to enhance airport maintenance complex functionalities.
- Acted as liaison to aviation trade staff for facility maintenance projects at airport maintenance complex.
Staff Assistant - Vehicle Services Section
City of Chicago Department of Aviation
Chicago, IL
08.2019 - 03.2024
- Coordinated the onboarding hiring of 300 winter seasonal pool motor truck drivers for Vehicle Services Section
- Facilitated orientation sessions, introducing new hires to organizational culture and values.
- Managed communication between Vehicle Services and Human Resources during the onboarding process for seamless integration.
- Assisted in gathering and processing necessary documentation for new employees regarding ORD ID Badge.
- Prepared weekly progress reports for management and Human Resources summarizing the status of onboarding initiatives.
- Liaison to Asset, LLC regarding required federal airfield training course compliance to acquire "basic driver" ORD ID airport badge
- Vehicle Services ORD Signatory -Prepared all resources for annual renewal of ORD federal airport badge for year-round Motor Truck Drivers.
- Liaison to Aviation Document Control and 3M Graphics for production of Vehicle Services forms for daily operations
Staff Assistant - Vehicle Services Section
City of Chicago of Aviation
Chicago, IL
05.2017 - 07.2019
- Administrative support to Deputy Commissioner / General Manager of Operation - Vehicle Services Section
- Liaison to Aviation Document Control and 3M Graphics for production of Vehicle Services forms for daily operations
- Prepared weekly Vacation Schedule / Shift Shortage Coordination and Overtime tracking for MTD Foremen and Equipment Training Specialist
- Liaison to IT support for the Airport Maintenance Complex
- Liaison to the Department of Finance for coordination of Department of Aviation city vehicle violations
- ORD ID Badging Signatory - Liaison to ORD ID Badging Office and coordinated airport badge renewals and compliance
- Liaison to the Aviation Trade staff related to facility maintenance projects at Airport Maintenance Complex
Staff Assistant - ORD ID Badging and Comp
Chicago Department of Aviation
Chicago, Illinois
05.2014 - 05.2017
- Delivered comprehensive administrative support to Assistant Commissioner of ID badging and Compliance office.
- Organized monthly meetings with ORD signatories alongside airline management.
- Acted as liaison with Asset LLC to ensure compliance with airfield training requirements.
- Compiled daily reconciliation report for aviation airfield violations.
Staff Assistant - Finance Section
City of Chicago Department of Aviation
Chicago, Illinois
04.2013 - 05.2014
- Ensured efficient workflow by supervising daily mailroom operations.
- Coordinated aviation travel requests for O'Hare and Midway, including commissioner's office.
- Tracked expenditures by maintaining aviation travel budget spreadsheet.
- Ensured regulatory compliance as aviation record retention administrator.
- Facilitated departmental forms production with aviation document control and 3M graphics liaison.
Staff Assistant
City of Chicago - OMP / Department of Aviation
Chicago, Illinois
01.2010 - 03.2013
- Supported chief administrative officer with comprehensive administrative functions.
- Coordinated aviation staff relocation and build-out for 300 personnel due to departmental merger.
- Managed travel requests for O'Hare and Midway, including those from commissioner's office.
- Assisted commissioner and first deputy commissioner with various administrative tasks.
- Processed travel expense reports for aviation commissioner efficiently.
- Facilitated outreach and special events as support coordinator within aviation department.
Staff Assistant
City of Chicago O'Hare Modernization Program - OMP
Chicago, Illinois
08.2007 - 12.2009
- Supported deputy director of administration in executing daily administrative tasks.
- Coordinated indebtedness for OMP efficiently, ensuring timely processing.
- Edited Kronos entries for OMP staff to maintain accurate payroll records.
- Updated certified payroll database for OMP contractors, ensuring compliance.
Education
Bachelor of Arts -
City Colleges of Chicago
Chicago, IL03-2026
Skills
- Administrative duties
- Project coordination
- Task management
- Effective communication
- Team collaboration
- Problem solving
- Adaptability skills
Timeline
Staff Assistant - Vehicle Services Section
City of Chicago Department of Aviation
04.2024 - Current
Staff Assistant - Vehicle Services Section
City of Chicago Department of Aviation
08.2019 - 03.2024
Staff Assistant - Vehicle Services Section
City of Chicago of Aviation
05.2017 - 07.2019
Staff Assistant - ORD ID Badging and Comp
Chicago Department of Aviation
05.2014 - 05.2017
Staff Assistant - Finance Section
City of Chicago Department of Aviation
04.2013 - 05.2014
Staff Assistant
City of Chicago - OMP / Department of Aviation
01.2010 - 03.2013
Staff Assistant
City of Chicago O'Hare Modernization Program - OMP
08.2007 - 12.2009
Bachelor of Arts -
City Colleges of Chicago