Hi, I’m
Leighanne Atwood
Franklin,TN
Summary
Driven and resourceful administrative professional with 16+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
16
years of professional experience
Work History
Go1
Executive Assistant
04.2023 - Current
Job overview
- Provided direct executive support for Chief Financial Officer, Chief Revenue Officer, and Chief Commercial Officer
- Contributed to efficiency of business by providing personalized and timely support ensuring focus on strategic initiatives and overall business objectives
- Point of contact for all logistical, planning and execution of events and meetings involving company's private equity partner, collaborating directly with counterpart at PE firm
- Worked globally across time zones in fully remote environment
- Point of contact for all logistical, planning and execution of events related to key client events/meetings, as requested
- Drafts, edits, and submits email and other correspondence on behalf of CEO
- Inputs and submits expenses for all SLT members in company's travel and expense management system
- Proactively manages SLT calendars to accommodate shifting priorities and independently schedule business meetings, lunches/dinners, events, etc.
- Composes, prepares, and manages confidential correspondence, reports, presentations, and other complex business documents, including quarterly Board Books and materials relating to Monthly Operating Report
- Drafts and prepares correspondence for internal announcements, board meetings, and organizations for SLT members
- Arranges and schedules travel plans and compiles itineraries and documents for travel-related meetings for SLT members
- Performs multiple tasks simultaneously and communicates with all levels of management
- Identifies processes and procedures that need improvement and applies a creative approach to problem solving.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Coordinated events for staff members, promoting team-building activities and boosting morale within workplace.
- Served as liaison between departments to facilitate effective communication throughout company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Aided in recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within organization efficiently.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
EnableComp
Executive Assistant
09.2022 - 03.2023
Job overview
- Provided comprehensive administrative support for Executive Leadership Team
- Resolved complex and confidential administrative and logistical issues in addition to completing routine administrative functions effectively, efficiently, and timely
- Point of contact for all logistical, planning and execution of events and meetings involving company's private equity partner, collaborating directly with counterpart at PE firm
- Serves as point of contact for all logistical, planning and execution of events related to key client events/meetings, as requested
- Drafts, edits, and submittal of email and other correspondence on behalf of CEO
- Input and tracking of expenses for all SLT members in company's travel and expense management system
- Proactively managed SLT calendars to accommodate shifting priorities and independently schedule business meetings, lunches/dinners, events, etc.
- Composed, and managed confidential correspondence, reports, presentations, and other complex business documents, including quarterly Board Books and materials relating to Monthly Operating Report
- Drafted and prepared correspondence for internal announcements, board meetings, and organizations for SLT members
- Comprehensive global and domestic travel planning and management executive and senior leadership teams
- Performs multiple tasks simultaneously and communicates with all levels of management
- Identified processes improvement opportunities applies creative approach to problem solving.
Anchorage Health Department
Executive Assistant to the Director
03.2021 - 06.2022
Job overview
- Provided professional-level administrative, operational services and provides direct administrative assistance to Department Director, involving sensitive and/or confidential matters using independent judgment, tact, and discretion
- Relieved Director of day-to-day administrative detail; coordinated flow of information to Director's office as needed for policy and operational decisions
- Identified issues and sources of potential difficulties in Agency management and operations; obtained information for analysis and evaluated alternatives for action; developed internal relationships necessary to effect solutions
- Planned and conducted a variety of special administrative projects and studies for Director, after approval of recommendations
- Directed research, analysis, preparation and editing of administrative staff reports; coordinated publication of annual agency program overview
- Investigated and responded to concerns and complaints from clients, community advocacy groups, members of Board of Supervisors and public
- Coordinated production of various documents and other written materials for Board of Supervisors and internal and external distribution
- Served as member of Executive Staff, Agency Budget Work Group and on variety of councils, committees, and task forces
- Coordinated Agency's public information program; wrote and disseminated a variety of informational materials; managed media inquiries and coordinated with Agency speaker's bureau
- Represented Agency in meetings with and presentations to other departments, governmental and community organizations and public
- Analyzed proposed legislation and reviewed analyses prepared by others; evaluated impact upon operations and drafted policy and procedural changes as required
- Prepared a variety of correspondence, periodic and special reports, informational publications, policies, procedures, and other written materials; maintained accurate records and files.
Anchorage Neighborhood Health Center
Executive Assistant to CEO
06.2015 - 07.2018
Job overview
- Provided executive level support to CEO and Board of Directors
- Served as advising member of Senior Leadership Team
- Functioned as advocate for organization in the community
- Frequently addressed patient and employee concerns and communicated with outside agencies, customers, and public
- Functioned as liaison for Board of Directors including preparation of notices, meeting reminders, minutes, and resolutions, as well as scheduling, notification, and coordination of Board activities
- Worked with Board Chair and other board officers in board related matters
- Compiled orientation packets and assisted with orientation for new Board members
- Maintained all documents related to Board and its official actions
- Monitored organization's policies and procedures, coordinated with departmental directors in developing and revising policies and procedures
- Maintained original and source documents and kept policies current
- Maintained intra-agency Committee documents and minutes
- Maintained Administration filing system keeping all correspondence, grants, progress reports, contracts, agreements, and other official documents in organized manner
- Annually reviewed all contracts for renewal and made necessary changes to ensure contracts remained current
- Assisted in gathering information, compiling data, developing reports, and special projects
- Serves on organization related committees
- Arranged travel, car, and hotel reservations
- Ensured that all new employees and board members were oriented to Travel Policy and Procedure
- Maintained Board and Committee rosters, meeting attendance and calendars
- Created and maintained positive contact with staff, Board of Directors, and public.
NANA Management Services
Executive Assistant to the President
06.2011 - 09.2014
Job overview
- Provided executive level support for President and Senior Management team, Board of Directors, and Legal Department
- Personal assistant services to CEO including management of personal calendar and collaboration with household staff
- Established, promoted, and maintained a warm, respectful working relationship with NMS board of directors, parent company staff, senior management team and NMS employees
- Coordinated and executed NMS board of directors' meetings, including out of state and rural Alaska based events
- Managed financial coding for multiple funds including budgets of president, CEO, senior legal counsel, building operations, company office supplies, employee morale events, large scale offsite meetings and NMS board of directors' meetings
- Effective calendar management and schedule coordination for president, senior management team and board of directors
- Composed and reviewed official correspondence and reports on behalf of President, Chief Financial Officer, and Senior Legal Counsel
- Received, screened, routed, and prioritized incoming mail, reports, invoices, calls and visitors
- Set up and maintained files and reports
- Served on committee with senior management members to plan and execute company-wide management meetings
- Served as administrator of NMS corporate travel website, oversaw company-wide travel spending
- Extensive travel planning, including rural Alaska travel planning
- Input payroll time and attendance information
- Compiled expense reports for executive team
- Managed headquarters building operations, including all coordination or with building owner, janitorial/ maintenance staff, and vendors, as well as ordering of office supplies and office equipment/furniture.
State of Alaska, Department of Public Safety
Secretary to the Director, Alaska Wildlife Troopers
02.2008 - 06.2011
Job overview
- Performed responsibilities associated with commission as a Notary Public for the State of Alaska
- Prepared travel arrangements and expense reporting for division
- Maintained oversight of Wildlife Safeguard Program
- Maintained oversight of Alaska Wildlife Troopers website and directory
- Composed and reviewed official correspondence and reports on behalf of director, deputy director and operations commander
- Input payroll time & attendance information into OARS/AKPAY for director's staff
- Functioned as Terminal Security Officer for APSIN, maintained security clearance and APSIN certification exams and paperwork for new employees, and administered re-certification exams to division personnel, responsible for tracking and maintenance of files pertaining to personnel with APSIN certifications
- Researched and performed criminal background histories and vehicle checks for staff
- Entered and updated qualification/training reports of director's staff and researched and printed reports of training histories when requested
- Received, screened, and routed incoming calls and visitors
- Received incoming mail and directed to proper respondent, addressed, and routed outgoing mail
- Set up and maintained routine and confidential files of correspondence and reports
- Managed, created, and limited access to information in confidential files
- Management and ordering of office supplies and office equipment
- Collected and reporting confidential citizen's complaint data for dissemination to Department of Public Safety, Commissioner's office
- Logged and reconciled all proceeds from t Confiscated Fish Program
- Served as United Way Share Campaign Chairperson for Division of Alaska Wildlife Troopers
- Distributed monthly computer runs to detachment commanders, director's staff, and Department of Fish & Game
- Understood and explained laws, regulations, and procedures under AS 04 and 13 AAC to public, attorneys and other government and private agencies
- Received and reconciled monies for deposit, notified local governing bodies; community councils; Department of Labor; Department of Revenue, Department of Environmental Health & State Fire Marshal with license information.
Skills
- Executive Support
- Multi Time Zone Meeting Planning and Coordination
- Risk Management
- Expense Reporting
- Project Oversight
- Executive Schedule Management
- Travel Administration
- Analytical Thinking
- Presentation Development
- Strong Problem Solver
Timeline
Executive Assistant
Go1
04.2023 - Current
Executive Assistant
EnableComp
09.2022 - 03.2023
Executive Assistant to the Director
Anchorage Health Department
03.2021 - 06.2022
Executive Assistant to CEO
Anchorage Neighborhood Health Center
06.2015 - 07.2018
Executive Assistant to the President
NANA Management Services
06.2011 - 09.2014
Secretary to the Director, Alaska Wildlife Troopers
State of Alaska, Department of Public Safety
02.2008 - 06.2011