Hi, I’m
Leslie J. Smith
Honeoye Falls,NY
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
25
years of professional experience
Work History
Center for Visual Science-University of Rochester
Administrative Assistant
04.2023 - Current
Job overview
- Provide administrative support to the Director, CVS and other faculty members
- Maintain multiple center and faculty calendars and schedules
- Reserve conference rooms for meetings, workshops, and conferences
- Purchase for CVS labs-to include purchase orders in Workday, internal 312 requisitions, PCard transactions and reconciliation
- Enter purchases into URGEMs and ensure order and packing slips are combined
- Receive and sort incoming mail and packages to record, dispatch, or distribute to correct recipient
- Assist coworkers and staff/student members with special tasks on daily basis
- Interact with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions
- Provide administrative support for faculty, staff, and students in the center traveling on university business, including membership, registration, travel arrangements, payments
- Respond to routine correspondence
- Coordinate lab/room access, swipe and key distribution, coordination with Gatekeeper for swipe access to CVS assigned areas
- Control grant petty cash accounts as well as handle subject reimbursements that exceeds cash limitation
Center for Community Health & Prevention-University of Rochester
Administrative Assistant
12.2015 - 04.2023
Job overview
- Handled multifaceted clerical tasks (e.g., data entry, reports, large mailings, accounting, records management, and special mailing preparation) as assistant to Administrative, Nurse Practitioner and Medical Director
- Coordinated and scheduled meetings and conference calls to optimize scheduling of Administrative and Medical staff
- Restocked supplies and placed purchase orders to maintain adequate stock levels
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes
- Maintained Curriculum Vitae for Medical Director
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service
- Communicated with patients and providers using the electronic medical record.
Roger Ng, MD
Surgical Coordinator
01.2012 - 07.2015
Job overview
- Surgical Coordinator for busy Pain Management office
Cardiology Unit-University of Rochester
Secretary IV
11.2010 - 11.2011
Job overview
- Handled multifaceted clerical tasks (e.g., data entry, filing, scheduling, and records management) as the assistant to the Director of the VAD Program, VAD Coordinators and physicians; maintained several databases and ensure the delivery of premium service to patients.
Public Relations & Communications-University of Rochester
Administrative Assistant
06.2008 - 11.2010
Job overview
- Handled multifaceted clerical tasks (e.g., data entry, filing, accounting, records management, and special event preparation) as assistant to the Chief Communications Officer, Associate Directors, and Staff.
Cardiology Unit-University of Rochester
Secretary IV
09.1998 - 06.2008
Job overview
- Handled multifaceted clerical tasks (e.g., data entry, filing, scheduling, and records management) as administrative support for the Director of the Program, Administrator, and Transplant/VAD Coordinators; maintained several databases and ensure the delivery of premium service to patients.
Education
Bryant & Stratton College
Associates Degree-Medical Office Administration, Diploma—Medical Office Assistant, Medical Office Management
06.1996
Skills
- Meeting Planning
- Database Management
- Calendar Management
- Appointment Scheduling
- Travel Coordination
- Data Entry
- Invoice Processing
- Office Administration
- Microsoft Office Suite
- Critical Thinking
Timeline
Administrative Assistant
Center for Visual Science-University of Rochester
04.2023 - Current
Administrative Assistant
Center for Community Health & Prevention-University of Rochester
12.2015 - 04.2023
Surgical Coordinator
Roger Ng, MD
01.2012 - 07.2015
Secretary IV
Cardiology Unit-University of Rochester
11.2010 - 11.2011
Administrative Assistant
Public Relations & Communications-University of Rochester
06.2008 - 11.2010
Secretary IV
Cardiology Unit-University of Rochester
09.1998 - 06.2008
Bryant & Stratton College
Associates Degree-Medical Office Administration, Diploma—Medical Office Assistant, Medical Office Management
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