Liliana Albiter
Fredericksburg
Summary
Orderly and committed administrative assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.
Organized and efficient Administrative Assistant to the Principal, known for high productivity and the ability to complete tasks swiftly and accurately. Possess specialized skills in schedule management, document preparation, and office administration. Excel in communication, problem-solving, and time management, ensuring smooth operation of school administrative functions.
Overview
11
11
years of professional experience
Work History
Administrative Assistant to the Principal
Fredericksburg ISD
Fredericksburg
08.2020 - 03.2025
- Tracked attendance records of faculty and staff members on daily basis.
- Processed invoices related to purchases made by the school district or organization.
- Coordinated catering services for various functions, including sales trainings and department meetings.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Proofread content for typo-free emails and documentation.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Created documents such as letters, memos, presentations using Microsoft Office Suite.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Directed customer inquiries to appropriate department personnel.
- Handled incoming calls and directed callers to appropriate department or employee.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Performed data entry tasks into computer systems accurately and efficiently.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Prepared agendas for staff meetings and took meeting minutes.
- Organized and maintained Principal's calendar, scheduling meetings and appointments as needed.
- Maintained filing system of all relevant documents related to the Principal's activities, events, projects.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Executed on-time, under-budget projects by solving complex issues for senior leadership.
- Assisted with special projects such as grant writing, budget preparation, and event planning.
- Compiled data from various sources to generate reports for the principal.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Greeted visitors, collected information from them and directed them appropriately.
- Coordinated travel arrangements for the Principal including flights, hotels, car rentals.
- Reviewed incoming emails and responded or forwarded accordingly.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.
- Maintained inventory of office supplies and placed orders when necessary.
- Managed time effectively to ensure tasks were completed on schedule and deadlines were met.
- Completed day-to-day duties accurately and efficiently.
- Managed accounts payable and receivable, improving cash flow management.
- Oversaw full accounting cycle and prepared applicable financial statements.
- Maintained accurate accounts for cash, fixed assets and other transactions.
- Monitored budget execution, identified variances, and reported findings to management.
- Gathered banking transactions via statements, recorded activity in Excel format and reconciled balances.
- Reviewed contracts and proposed changes in order to ensure they are within established budgets.
- Minimized internal accounting department backlogs by updating accounts and generating reports.
- Prepared periodic financial statements including balance sheets, income statements, cash flows.
- Maintained records of all transactions related to the budget process including invoices, payments.
- Verified accuracy of timesheets before submitting them for processing.
- Prepared and balanced end-of-period reports and reconciled payroll issues.
- Trained new employees on company timekeeping systems.
Jewelry Technician
James Avery Jewelry
Fredericksburg, TX
01.2014 - 04.2020
- Managed quality control and maintained high level of customer satisfaction.
- Conducted preventive maintenance procedures according to established schedules.
- Tested and calibrated instruments to ensure accuracy and reliability of data.
- Inspected materials and equipment regularly to check for potential hazards and machine defects.
- Installed new components or replaced defective parts to restore functionality.
Education
High School Diploma -
Fredericksburg High School
Fredericksburg, TX05-2011
Skills
- Attendance tracking
- Invoice processing
- Office management
- Document preparation
- Calendar management
- Data entry
- Financial reporting
- Customer service
- Filing systems
- Event planning
- Time management
- Effective communication
- Problem solving
- Multi-line telephone system operation
- Employee communications
- Full-cycle accounting
- Multi-line phone proficiency
- Vendor relations
- Time management abilities
- Budget management
- Data entry documentation
- Appointment scheduling
- Word processing
- Customer and client relations
- Database administration
- Fast learner
- Accounting skills
- Multi-line telephone systems
- Microsoft outlook
- Staff management
- Bilingual communication
- Data entry accuracy
Languages
English
Full Professional
Spanish
Full Professional
Timeline
Administrative Assistant to the Principal
Fredericksburg ISD
08.2020 - 03.2025
Jewelry Technician
James Avery Jewelry
01.2014 - 04.2020
High School Diploma -
Fredericksburg High School