Linda J. Rush
CJM Services
Marion,MA
1
Certification
12
years of professional experience
Diligent Administrative Assistant with proven track record in managing office operations and providing comprehensive administrative support. Demonstrated ability in streamlining office processes and aiding in project coordination. Known for effective communication and multitasking skills.
Work History
Administrative Assistant
8 Months- Processed weekly payroll and certified payroll while maintaining accurate attendance records.
- Researched online Central Register bids and prepared bid documents, specifications, and drawings to meet deadlines.
- Maintain department files and records; file past years of invoices and payroll.
- Manage office supply inventory.
- Prepare spreadsheets to track project deadlines; and maintain project boxes for each ongoing project.
- Oversaw office supply inventory to ensure adequate stock levels.
Administrative Assistant
1 Year 3 Months- Processed weekly payroll and detailed billing; maintained attendance records, tracked authorized leave and overtime, and managed monthly accrual records; processed payroll authorizations for step increases, stipends, longevity, and shift changes.
- Prepared and submitted invoices for payment to Town Accountant weekly; maintained account balances to support fiscal responsibility.
- Prepare and post forms, reports and correspondence; maintain department files and records.
- Assisted public in person, by phone, in writing, and via email; responded to inquiries and complaints and screened incoming mail for efficient communication.
- Prepared and posted forms, reports, and correspondence to ensure accurate documentation.
- Managed office supply inventory and placed orders.
Administrative Assistant
11 Months- Process new and renewal applications for Liquor, Food, Entertainment, Second Hand Dealer and Class I, II and III licenses.
- Implement process improvements (organized department files, records, and databases) to increase efficiency within the department.
- Monitor department deadlines for assigned tasks and projects to ensure timely completion.
- Implement process improvements (organized department files, records, and databases) to increase efficiency within department.
- Collaborated with other departments to enhance communication and coordination. to facilitate cross-functional communication and collaboration, particularly on the issuance of licenses.
- Prepared meeting agendas, recorded minutes, and distributed documentation packets to Select Board members to streamline meeting processes.
- Process incoming monies and submit invoices for payment.
- Oversaw inventory of office supplies to maintain adequate stock levels. and placed orders as needed.
Administrative Assistant
4 Years 11 Months- Developed and maintained Excel spreadsheets for budget reports and financial tracking.
- Processed vendor invoices, collected monies for dues, donations and meals, and reconciled daily cash drawer/weekly deposits.
- Processed vendor invoices, collected payments for dues, donations, and meals, and reconciled daily cash drawer and weekly deposits to ensure accurate financial records.
- Created and maintained spreadsheets with Excel functions and calculations to develop budget reports and lists.
- Ordered and distributed office and cafe supplies while adhering to fixed office budget.
- Handled sensitive information with discretion while maintaining confidentiality protocols.
- Guided clients through MySeniorCenter for check-ins and viewing daily activities.
- Welcomed senior clients with a warm and professional demeanor, enhancing visitor and caller experience.
Administrative Assistant
4 Years 5 Months- Managed Cap-Ex projects, coordinating purchase orders/invoices and spreadsheets while facilitating meetings with the Business Unit Controller.
- Collaborated with team members on cost-out projects, ensuring adherence to spending limits and meeting deadlines.
- Created visually appealing presentations using PowerPoint to demonstrate cost saving initiatives.
- Entered information into digital systems to maintain data quality and accuracy, while arranging travel accommodations for eleven employees for conferences and business trips.
- Collaborated with team members on cost-out projects to meet spending limits and deadlines efficiently.
Education
Associate in Arts (A.A.)
High Honors
Skills
Time management
Administrative support
Microsoft Outlook proficiency
Data entry management
Effective multitasking
Invoice processing
Strong organizational skills
Software proficiency
Effective communication
Customer engagement
Interests
Wildlife Rehab
Nature Conservancy
Cooking/New Recipes
Travel
Music
Certification
- Be The Ultimate Assistant Workshop - topics included Advanced Communication, Ethics & Confidentiality, Dealing with Difficult People & Situations and Creative Problem Solving.
- KnowB4 Training Topics including Scams, Social Media Safety, Handling Sensitive Information, Recognizing Malware, Security and Disaster Preparedness, Secure Remote Work
Timeline
Administrative Assistant
CJM Services
11.2025 - 07.2026Read More
Administrative Assistant
Chief of Police
05.2024 - 08.2025Read More
Administrative Assistant
Select Board
06.2023 - 05.2024Read More
Administrative Assistant
Council on Aging
07.2018 - 06.2023Read More
Administrative Assistant
AFC Cable Systems
02.2014 - 07.2018Read More
Bristol Community College
Associate in Arts (A.A.)
Read More