Lara Conyers
Stockton,CA
Summary
Efficient professional with several years of experience and a proven knowledge of vendor and customer communications, productivity and performance management and executive support. Desiring to leverage my skills to successfully fill the Administrative Assistant role within your company.
Authorized to work in the US for any employer
Overview
20
20
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Mitsubishi Chemical
Stockton, CA
06.2024 - 02.2026
- Assist HR manager with newhire orientations and Payroll.
- Accounts payable processing.
- Attend management meetings take notes
- Purchasing
- Requisitions and incoming shipments
- Event planning
- Purchase Requisition preparation and distribution of Purchase orders.
- Managed office communications, ensuring efficient information flow among departments.
- Assisted in preparing reports and presentations, supporting decision-making processes across teams.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Administrative Assistant II/Maintenance Clerk
NORTHWEST PIPE COMPANY
Tracy, CA
07.2023 - 06.2024
- Enter payroll for the entire plant daily in Kronos.
- Maintain production spreadsheets and assist the Inventory Control and Cost Manager and Lean Coordinator in meeting production goals.
- Create Purchase Requisitions, Maintenance Work Orders and various Administrative Duties.
Administrative Assistant
Robert Half assigned to Northwest Pipe Company
Tracy, CA
01.2023 - 06.2023
- Assisting with payroll for the Production Manager.
- Purchase Requisitions, Maintenance Work Orders and various Administrative Duties.
- Temporary position through Robert Half.
Escrow Assistant
Old Republic Title Company
Lodi, CA
05.2019 - 08.2022
- Managed the front desk of a very busy, high volume escrow office.
- Managed switchboard.
- Greeted customers.
- Managed signing calendar.
- Accepted deposits for home office and other offices through out California.
- Daily bank deposits.
- Pulled preliminary title reports for escrow teams.
- Promoted to Escrow Assistant after 5 months as Director of First Impressions.
- Assisted escrow teams with closings, funding packages, payoff requests, post closing requests and other miscellaneous items pertaining to the escrow process.
- Daily interaction with lenders and agents as well.
Administrative Assistant / The Grupe Company
Grupe Homes
Stockton, CA
09.2017 - 04.2019
- Permit processing (building, public works, school and fire) for new home construction.
- Phase release processing (preparation of payment schedules and distribution).
- Lot file maintenance.
- Sub-contract and Change Order printing and distribution.
- Providing clerical support for Superintendents while out in the field.
- Ordering and maintaining inventory of office supplies for corporate office.
Assistant to Director and Production Manager
Grupe Home Star
Stockton, CA
12.2012 - 09.2017
- Telephone communication with homeowners.
- Marketing Product.
- Scheduling Home Energy Audits and Monthly HVAC Services with Homeowners.
- Homeowner Contract Coordination and Management.
- Processing Accounts Payable and Receivable.
- Permit Processing (Applying for and pulling permits for home renovations).
Community Manager
Advertising and Marketing preparations
Stockton, CA
07.2006 - 07.2012
- Managed all daily operations of a 40 unit apartment complex.
- Hired Vendors and coordinated all unit turns.
- Advertising and Marketing preparations.
- Maintained 100% occupancy rate.
- Excellent rapport with residents.
- Managed rents and accounts payable.
Education
Upper secondary education - undefined
High school diploma - undefined
Skills
Accounts Payable
- Administrative support
- Data entry
- Time management
- Microsoft Excel
- Critical thinking
- Strong problem solver
- Dedicated team player
- Excel spreadsheets
- Appointment scheduling
- Invoice processing
- Calendar management
- Multi-line phone systems
- Attendance record management
- Purchase orders organization
- Quality assurance
- Accounting support
Construction administrative experience
ADP
Microsoft Teams
Greeting customers
Relationship management
Merchandising
Property management
Office management
Real Estate
Balancing end-of-day transactions
Real estate administrative experience
Project management software
Data entry
10 key typing
Marketing
Administrative experience
Adobe Acrobat
Windows
Handling customer inquiries
Multi-line phone systems
Adaptability
Front desk
Manufacturing
Cash register
California labor law
Financial software
Rent roll report preparation
Negotiation
Project management methodology
Leasing
Grammar Experience
Word processing
Human resources
Escrow
Real estate contract preparation
Calendar Management
Billing software
Google Docs
Document management
Outlook
Data entry in Excel
Research
Office experience
Property Management
Basic math
Production planning
Property management tools
Client interaction via phone calls
Contract review
Event Planning
QuickBooks
Tenant account reconciliation
Contract documentation review
Office supply management
Payroll processing
Administrative tasks
Zoom
Microsoft Office
Math
Attention to detail
Customer relationship management
Employment law
Record keeping
SharePoint
Leadership
Interpersonal skills
Contract negotiation
Sales
Microsoft Word
Personal Assistant Experience
Fair Housing regulations
Data collection
Dependability
Enstep Escrow program
Technical Proficiency
Social media platforms
Microsoft Excel
Accounting and finance experience
Legal administrative experience
Kronos
Client invoicing
Problem solver
Records management
Maintenance activity documentation
Receptionist experience within corporate industry
Onesite
Payroll tax
Phone communication
Organizational skills
Budgeting
Maintenance management
Manufacturing company experience
Filing
Appointment scheduling
Safety regulations
Communication platforms
Accounting systems
SAP
Microsoft Outlook Calendar
Time management
Microsoft Outlook
Accounts Receivable
Conflict management
Communication skills
Writing skills
Contracts
Management
Accounting software
Purchasing
Property maintenance
Computer operation
Bank reconciliation
Certification
CDL
Languages
English
Timeline
Administrative Assistant
Mitsubishi Chemical
06.2024 - 02.2026
Administrative Assistant II/Maintenance Clerk
NORTHWEST PIPE COMPANY
07.2023 - 06.2024
Administrative Assistant
Robert Half assigned to Northwest Pipe Company
01.2023 - 06.2023
Escrow Assistant
Old Republic Title Company
05.2019 - 08.2022
Administrative Assistant / The Grupe Company
Grupe Homes
09.2017 - 04.2019
Assistant to Director and Production Manager
Grupe Home Star
12.2012 - 09.2017
Community Manager
Advertising and Marketing preparations
07.2006 - 07.2012