LINDA MALANOWSKI
Middletown,NJ
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
7
7
years of professional experience
Work History
Principal Confidential Secretary
Red Bank Regional High School
Little Silver, NJ
01.2023 - Current
- Performs duties of principal secretary and supports the instructional leader's role
- Anticipates the needs of the Principal in making sure deadlines are met
- Responsible for managing the main office and interacting regularly with school staff, students, parents, and the community
- Maintain Principals calendar; set necessary appointments and send out invites
- Manages day-to-day school events calendar
- Collects, compiles, and summarizes information and data in an organized manner
- Excellent verbal and written communication skills
- Assists the Supervisor of Data, Testing and Curriculum when needed.
- Ensured strict confidentiality of sensitive information through diligent handling of records and data protection practices.
- Assisted coworkers and staff members with special tasks on daily basis.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
STEM Dept. Administrative Assistant
Red Bank Regional High School
Little Silver, NJ
01.2021 - 01.2023
- Assisted Supervisor of the STEM dept
- Checked teachers' weekly lesson plans in Genesis Gradebook
- Organized and distributed teachers’ orders
- Organized and distributed applications for the Engineering and Information Technology Academies, and maintained spreadsheets
- Communicated with stakeholders in the community regarding scholarships, and other related workshops
- Ran failure reports for Academy students via Genesis and updated spreadsheets
- Prepared and mailed probation letters for students failing the Engineering or Information Technology Academy
- Coordinated, attended, and took detailed minutes for the Articulation Meetings for the Science, Technology, and Math departments
- Performs routine clerical duties, and assists other administrative office staff in various departments
- Maintained department supplies inventory, placing orders as needed to ensure all teacher's had necessary resources available
- Supported hiring efforts by scheduling interviews, conducting reference checks, and preparing offer letters for potential candidates
- Increased accuracy of record-keeping by regularly updating databases with current information.
- Supported general department operations by providing various support services and assisting with projects.
Guidance Dept. Leave Replacement Secretary
Red Bank Regional High School
Little Silver, NJ
01.2019 - 01.2021
- Handles confidential information in all departments including Guidance, Main Office, Attendance, and Nurse Office
- Organized and distributed incoming freshmen academy students to appropriate supervisors through several platforms including Genesis, Google, Naviance, and SCOIR
- Responsible for registering new students, obtaining confidential documents, and setting up 504 or IEP meetings
- Update and maintain 504 students’ spreadsheet
- Assisted with the graduation commencement program
- Assisted and planned the Senior Award Ceremony program
- Coordinated and planned Schedule conferences for over 300 incoming freshmen from 3 in-district middle schools and 9 out-of-district schools for the Guidance Team
- Proficient in Naviance, Google Platform, Genesis, Word, Excel, Publisher
- Learned a new position in the STEM Department while training the new administrative assistant in the Guidance Department
- Acted as liaison for teachers, students, parents, and other stakeholders
- Communicate daily with parents, addressing concerns or other school-related matters
- Able to work in a fast-paced environment, multi-task, and while prioritizing my workload.
Director of Parish Services
CHRIST EPISCOPAL CHURCH
Middletown, NJ
01.2018 - 01.2021
- Acted as Director of Operations for the Church Pastor, maintaining the church’s primary database via Virtual Office Systems
- Acted as liaison between Church staff and all Parishioners
- Processed church bills, documents, answered phones, and facilitated meetings as required
- Maintained accuracy of Parish records: Baptism, Confirmation, Marriage, and Death
- Prepared weekly bulletins via Microsoft Publishing
- Distributed weekly notifications to the entire parish via Constant Contact
- Responsible for maintaining the Church’s official website and Facebook page
- Arranged meetings, appointments, conferences, and maintained the Church Pastor’s calendar.
- Monitored office workflow and administrative processes to keep operations running smoothly.
Education
High School Diploma -
John F. Kennedy High School
Iselin, NJSkills
- Strong organizational skills
- Team player attitude
- Office Management
- Multitasking and Time Management
- Teamwork and Collaboration
- Customer Service
Timeline
Principal Confidential Secretary
Red Bank Regional High School
01.2023 - Current
STEM Dept. Administrative Assistant
Red Bank Regional High School
01.2021 - 01.2023
Guidance Dept. Leave Replacement Secretary
Red Bank Regional High School
01.2019 - 01.2021
Director of Parish Services
CHRIST EPISCOPAL CHURCH
01.2018 - 01.2021
High School Diploma -
John F. Kennedy High School
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