LINDA MALANOWSKI
Middletown,NJ
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
7
7
years of professional experience
Work History
Principal Confidential Secretary
Red Bank Regional High School
2023.01 - Current
- Performs duties of principal secretary and supports the instructional leader's role
- Anticipates the needs of the Principal in making sure deadlines are met
- Responsible for managing the main office and interacting regularly with school staff, students, parents, and the community
- Maintain Principals calendar; set necessary appointments and send out invites
- Manages day-to-day school events calendar
- Collects, compiles, and summarizes information and data in an organized manner
- Excellent verbal and written communication skills
- Assists the Supervisor of Data, Testing and Curriculum when needed.
- Ensured strict confidentiality of sensitive information through diligent handling of records and data protection practices.
- Assisted coworkers and staff members with special tasks on daily basis.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
STEM Dept. Administrative Assistant
Red Bank Regional High School
2021.01 - 2023.01
- Assisted Supervisor of the STEM dept
- Checked teachers' weekly lesson plans in Genesis Gradebook
- Organized and distributed teachers’ orders
- Organized and distributed applications for the Engineering and Information Technology Academies, and maintained spreadsheets
- Communicated with stakeholders in the community regarding scholarships, and other related workshops
- Ran failure reports for Academy students via Genesis and updated spreadsheets
- Prepared and mailed probation letters for students failing the Engineering or Information Technology Academy
- Coordinated, attended, and took detailed minutes for the Articulation Meetings for the Science, Technology, and Math departments
- Performs routine clerical duties, and assists other administrative office staff in various departments
- Maintained department supplies inventory, placing orders as needed to ensure all teacher's had necessary resources available
- Supported hiring efforts by scheduling interviews, conducting reference checks, and preparing offer letters for potential candidates
- Increased accuracy of record-keeping by regularly updating databases with current information.
- Supported general department operations by providing various support services and assisting with projects.
Guidance Dept. Leave Replacement Secretary
Red Bank Regional High School
2019.01 - 2021.01
- Handles confidential information in all departments including Guidance, Main Office, Attendance, and Nurse Office
- Organized and distributed incoming freshmen academy students to appropriate supervisors through several platforms including Genesis, Google, Naviance, and SCOIR
- Responsible for registering new students, obtaining confidential documents, and setting up 504 or IEP meetings
- Update and maintain 504 students’ spreadsheet
- Assisted with the graduation commencement program
- Assisted and planned the Senior Award Ceremony program
- Coordinated and planned Schedule conferences for over 300 incoming freshmen from 3 in-district middle schools and 9 out-of-district schools for the Guidance Team
- Proficient in Naviance, Google Platform, Genesis, Word, Excel, Publisher
- Learned a new position in the STEM Department while training the new administrative assistant in the Guidance Department
- Acted as liaison for teachers, students, parents, and other stakeholders
- Communicate daily with parents, addressing concerns or other school-related matters
- Able to work in a fast-paced environment, multi-task, and while prioritizing my workload.
Director of Parish Services
CHRIST EPISCOPAL CHURCH
2018.01 - 2021.01
- Acted as Director of Operations for the Church Pastor, maintaining the church’s primary database via Virtual Office Systems
- Acted as liaison between Church staff and all Parishioners
- Processed church bills, documents, answered phones, and facilitated meetings as required
- Maintained accuracy of Parish records: Baptism, Confirmation, Marriage, and Death
- Prepared weekly bulletins via Microsoft Publishing
- Distributed weekly notifications to the entire parish via Constant Contact
- Responsible for maintaining the Church’s official website and Facebook page
- Arranged meetings, appointments, conferences, and maintained the Church Pastor’s calendar.
- Monitored office workflow and administrative processes to keep operations running smoothly.
Education
High School Diploma -
John F. Kennedy High School
Iselin, NJSkills
- Strong organizational skills
- Team player attitude
- Office Management
- Multitasking and Time Management
- Teamwork and Collaboration
- Customer Service
Timeline
Principal Confidential Secretary
Red Bank Regional High School
2023.01 - Current
STEM Dept. Administrative Assistant
Red Bank Regional High School
2021.01 - 2023.01
Guidance Dept. Leave Replacement Secretary
Red Bank Regional High School
2019.01 - 2021.01
Director of Parish Services
CHRIST EPISCOPAL CHURCH
2018.01 - 2021.01
High School Diploma -
John F. Kennedy High School
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