Hi, I’m
Linda Sue Southward
Accounting
Salem,Oregon
Overview
20
years of professional experience
Work History
Oregon Employment DepartmentSalem, OR
Accounting Tech / Accounts Payable
11.2020 - Current
Job overview
- Review vendor invoices to determine the appropriate accounting transaction and determine appropriate SFMA coding such as transaction code, agency object code, and Grant/Phase code.
- Audit administrative invoices to ensure that extensions are corrected, duplicate payments are prevented.
- Ensure proper approval for payment is authorized and supported by collective bargaining agreement and administrative rules.
- Track errors through the payment system and make appropriate reversals and corrections.
- Input / retrieval of information and data from the computer system.
- Maintain client payment files; prepare, code and direct vouchers to proper OED sections for approval.
- Work with vendors through phone, email, or chat to reconcile vendor accounts.
Oregon Employment DepartmentSalem, OR
Accounting Technician
06.2020 - 11.2022
Job overview
- Balance and reconciled master payroll records by adjusting wage data from tax reports submitted by employers.
- Reviewed Oregon Quarterly tax reports and tax forms ensure reports and forms are complete, accurate and have proper signatures.
- Examines computer printouts (daily transactions error register) giving the reason why employer tax reports cannot be processed.
- Sent letters to employers letting them know why their payroll reports will not be processed due to errors based on incorrect calculations or incorrect tax rate used.
- Answered inquiries and train employers or their representative on OED new system Frances by telephone.
Norpac Foods Inc.Salem, Oregon
Accounting Service Representative/Invoicing
03.2017 - 12.2019
Job overview
- Computed, reviewed & audit math computations on sales orders for general ledger entries making adjustment as needed prior to invoicing.
- Organized and matched shipping confirmations to sales orders verifying quantities for discrepancies against the orders.
- Received and responded to frequent packers, sales office, broker, customer and warehouse personnel through phone calls, e-mail, and written inquiries concerning invoices and their proof of documents.
- Processed debit/credit memos and adjusted data information into accounting system.
- Prepared, made corrections, and updated accounts payables to support month end close.
- Created and developed spreadsheets in Excel to keep track of customers’ orders and calculations of money owed and discounts on certain products.
- Responded to and complete additional tasks as needed within the department & assigned by the manager.
Norpac Foods Inc.Salem, Oregon
Sales Service Representative ll
07.2016 - 02.2017
Job overview
- Received customer orders and entered all information used to initiate and manage order preparation delivery and invoicing into SDMS system.
- Confirmed order details with customers to include pricing, mode of transportation, delivery dates and quantities available. Monitor orders.
- Provided the Traffic Department with packing. Loading and shipping instructions if required.
- Researched and resolved payment/invoice discrepancies when necessary.
- Arranged for sample products shipments as requested.
- Organized and matched shipping confirmations to sales orders and verified quantities for discrepancies against orders.
- Received and responded to frequent packer, sales office, broker, customer and warehouse personnel through phone calls, e-mail, and written inquiries concerning orders shipped and/or cancelled.
- Prepared additional documents required by customer such as credit memos and adjustments relating to orders purchases.
Oregon Department of TransportationSalem, Oregon
Office Specialist 1
10.2005 - 07.2011
Job overview
- Identified and sorted incoming mail, created barcodes, and processed batch documents for scanning through imaging equipment.
- Used computer to enter, retrieve and update information into TEAMS.
- Answered telephone for imaging, provided customer service to internal and external customers.
- Visually inspects batch images on the computer screen to assure quality.
- Made decisions on how to scan, rescan and process documents for the intranet.
- Open mail and distributed to correct mailbox and/or person.
- Backed-up receptionist; assisted internal and external customers at front desk.
State Radio Project / Oregon Department of Transportation
AS1 Rotational Position
08.2011 - 07.2012
Job overview
- Answered telephones, scheduled meetings, conference room, checked out fleet, and equipment.
- Arranged, organized, and prepared meeting agenda, attend various meeting, and took meeting minutes.
- Prepared and processed mid-monthly and month payroll; answered employee’s questions regarding leave balance(s), prepared and processed expense claims forms.
- Enter Payroll, Furlough and Standard Labor information in TEAMS databases.
- Managed databases, designed and developed spreadsheets in Excel.
- Entered and manipulated data to produce reports, updated and distributed project site flow charts.
Oregon Department of TransportationSalem, Oregon
Office Specialist 1
08.2012 - 06.2019
Job overview
- Identified and sorted incoming mail, created barcodes, and processed batch documents for scanning through imaging equipment.
- Used computer to enter, retrieve and update information into TEAMS.
- Answered telephone for imaging, provided customer service to internal and external customers.
- Visually inspects batch images on the computer screen to assure quality.
- Made decisions on how to scan, rescan and process documents for the intranet.
- Open mail and distributed to correct mailbox and/or person.
- Backed-up receptionist; assisted internal and external customers at front desk.
Summary
Accounts Payable Specialist with eight years of experience working with accounts payable and payroll.. Skilled at auditing accounts and data discrepancies with professionalism and using accounting software and in-house database. Long history of resourcefulness, accuracy and extensive knowledge of data entry, manipulating data in Excel. Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.
Education
Portland Community CollegePortland, Oregon, OR
Certificate from Accelerate Accounting
University Overview
Chemeketa Community CollegeSalem, Oregon, OR
Associate of Science from Tourism & Travel Management
University Overview
Chemeketa Community CollegeSalem, Oregon, OR
Certificate from Destination Marketing
University Overview
Skills
Accounting and bookkeeping
Audit tracking
Report organization
Internal controls
General ledger management
Debt management
File maintenance
Payroll administration
Payment reconciliation
Auditing procedures
Report preparation
Order investigation
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
All Lives Matters
Timeline
Accounting Tech / Accounts Payable
Oregon Employment Department
11.2020 - Current
Accounting Technician
Oregon Employment Department
06.2020 - 11.2022
Accounting Service Representative/Invoicing
Norpac Foods Inc.
03.2017 - 12.2019
Sales Service Representative ll
Norpac Foods Inc.
07.2016 - 02.2017
Office Specialist 1
Oregon Department of Transportation
08.2012 - 06.2019
AS1 Rotational Position
State Radio Project / Oregon Department of Transportation
08.2011 - 07.2012
Office Specialist 1
Oregon Department of Transportation
10.2005 - 07.2011
Chemeketa Community College
Certificate from Destination Marketing
Portland Community College
Certificate from Accelerate Accounting
Chemeketa Community College
Associate of Science from Tourism & Travel Management