Lindsay Kata
Palm Beach Gardens,FL
Summary
Highly motivated and personable professional with exceptional work ethics and strong interpersonal communication skills. Known for extreme organization, exceptional multi-tasking, and prioritization abilities in high stress environments. Seeking a challenging, growth-oriented position to utilize my variety of professional skills to their capacity.
Overview
22
22
years of professional experience
Work History
IP Docket Paralegal (Foreign and Domestic Patents)
McCarter & English ,LLP
12.2023 - Current
- Handled all patent prosecution related incoming foreign and domestic mail through efficient processing and docketing tasks
- Utilized online platforms like the USPTO, TEAS, and other public patent and trademark office websites to retrieve necessary documents and correspondence.
- Managed and organized incoming and outgoing action items
- Facilitated the transfer of patent and trademark portfolios to databases by utilizing high-precision manual and electronic techniques
- Obtained relevant file histories when necessary
- Added art and references for IDS reporting purposes where applicable
- Allocated IDS and sIDS to related and technical related matters.
Foreign IP Docketing Supervisor
Cantor Colburn, LLP
05.2019 - 12.2023
- Supported Docketing Department in a fast-paced, deadline-driven environment.
- Successfully managed foreign docketing and handled docketer responsibilities for international patents and trademarks
- Maintained advanced understanding of docketing software features and problem-solving techniques
- Collaborated with the Docketing Manager to facilitate smooth transitions in procedures and address any related inquiries or concerns.
- Developed comprehensive training materials to equip employees with necessary skills and knowledge.
- Flexibly adjusted work schedule and tasks to fill personnel gaps, guaranteeing operational continuity
- Maintain calm and positive demeanor in all situations
- Demonstrated effective leadership by guiding the team towards positivity in their approach towards tasks and systems, resulting in improved interpersonal dynamics within the workplace
- Organized weekly team meetings with the Docketing Manager to address complex workflows, modifications in law, and other pressing issues
- Prepared agendas and training materials for foreign docketing meetings
- Enhanced efficiency in workflow issue communication with Docketing Manager, Team, and IP Workflow Coordinator/Systems Administrator
- Contribute to quarterly check-ins with Docketing Manager for assisting in personnel planning and goal-setting
- Monitored employee productivity levels on a regular basis to identify areas of improvement.
- Evaluated employee performance through periodic reviews and documented results accordingly.
- Managed and oversaw Foreign Docketing operations.
- Directed and supervised team of up to 8-10 employees in daily operations.
IP Docketing Specialist (Foreign and Domestic Patents)
Cantor Colburn, LLP
04.2014 - 05.2019
- Processed correspondence from foreign associates
- Streamlined external and internal email communications
- Maintained accuracy of internal/external client database by consistently updating records and processing due dates in accordance with information received from foreign associates
- Handle all incoming mail/email from international receiving offices.
- Managed the use of several docketing systems including Inprotech, Foundation IP,CPI Anaqua, Memotech ,and IPfolio. Worked with document management databases like PerfectLaw.
- Docket the action items due for attorneys based on international law, and foreign correspondences
- Access domestic databases for retrieval of specific documents or information i.e., WIPO, EPO, USPTO, TEAS
- Delivered timely reports and maintained client relationships
- Accessed external databases and followed client-specific docketing, naming conventions, and reporting templates
- Updated annuities payments and maintenance fees.
- Processed incoming transfers to the firm
- Processed of outgoing transfers from the firm.
- Produced and forwarded reports to designated attorneys and managers
- Ensured the precision of gathered data by creating audit reports sourced from databases.
- Performed database cleanup and resolved various operational issues through efficient troubleshooting processes.
- Monitored case-related data and status using various public web sources.
- Trained new employees and provided ongoing retraining on changes in patent law and software.
- Conducted searches in various online databases for relevant information related to pending matters.
- Monitored all incoming correspondence from clients regarding new filings or existing cases.
- Provided assistance in responding to inquiries from attorneys regarding docketing issues.
- Analyzed client instructions and completed necessary actions according to established procedures.
- Verified accuracy of data entered into the docketing systems before submitting it for review.
- Performed periodic audits of dockets to identify any discrepancies or errors in entries.
- Responded promptly to requests from internal departments concerning IP-related issues.
IP Docket Paralegal (Foreign and Domestic Patents)
McCarter & English ,LLP
05.2013 - 03.2014
- Processed both domestic and foreign mail related to patent prosecution
- Obtained necessary documents and correspondence from the USPTO and various public web sources
- Processed foreign annuities and domestic maintenance fees with high accuracy and efficiency.
- Maintained regular correspondence with foreign associates, optimizing cross-cultural work relationships.
- Ensuring timely reporting and analysis for clients.
- Received, organized, and processed all incoming and outgoing action items
- Managed and processed invoices efficiently
- Assisted with E-file submissions for applications and responses, as well as IDS filing.
Foreign Docketing and Annuity Specialist
Cantor Colburn, LLP
Hartford, CT
03.2008 - 05.2013
- Processed correspondence from foreign associates
- Optimized processes for both external and internal email communications
- Handle all incoming mail/email from international receiving offices
- Docket the action items due for attorneys based on international law, and foreign correspondences
- Reported to clients
- Updated and tracked annuities for payments
- Process incoming transfers to the firm
- Open new matters
- Troubleshot and managed multiple projects, ensuring efficient cleanup of databases.
- Kept track of cases data and status using public web sources
- Trained new and existing staff on patent law and software updates.
Docket Clerk
Mayer, Brown, Rowe & Maw LLP
Washington, DC
01.2006 - 06.2007
- Monitored E-mail and promptly acknowledged requests and submissions
- Created 48-hour reminders for timely submissions by attorneys and support staff
- Executed timely submissions for court and agency filings
- Maintained up-to-date docket database with pending dates
- Prepared and processed attorney applications for admittance to local courts
- Processed applications for EFiling user's IDs and passwords of litigation attorneys in multiple governmental courts.
Intern/ Administrative Assistant
Jones Day
Washington, D.C.
11.2002 - 03.2004
- Organized client database for senior partners
- Plan and help coordinate events for firm (including political fundraisers, charity events, D.C United and senior partner’s events)
- Researched potential clients and generated proposals to drive business growth
- Managed and updated media log for partners
- Supported the development of a mentor program.
Education
Bachelor of Arts, International Relations -
The American University
Washington, D.C.12.2003
Skills
- Database Research
- Understands confidentiality
- Records Management
- Legal research skills
- Case Management
- Document Preparation
- Administrative Support
- File Organization
- Document control support
- Project Management
- Calendar Management
- File and Records Management
- Office Administration
- Client Communication
Computer Experience
Foundation IP, Anaqua, CPI, Inprotech, PerfectLaw, Memotech, IPfolio, PCLaw, iManage Worksite, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Microsoft Excel, Microsoft OneNote, Microsoft Access, Adobe Acrobat Reader/Writer, Snipett, Teams, Webex, Internet Explorer, LexisNexis
Timeline
IP Docket Paralegal (Foreign and Domestic Patents)
McCarter & English ,LLP
12.2023 - Current
Foreign IP Docketing Supervisor
Cantor Colburn, LLP
05.2019 - 12.2023
IP Docketing Specialist (Foreign and Domestic Patents)
Cantor Colburn, LLP
04.2014 - 05.2019
IP Docket Paralegal (Foreign and Domestic Patents)
McCarter & English ,LLP
05.2013 - 03.2014
Foreign Docketing and Annuity Specialist
Cantor Colburn, LLP
03.2008 - 05.2013
Docket Clerk
Mayer, Brown, Rowe & Maw LLP
01.2006 - 06.2007
Intern/ Administrative Assistant
Jones Day
11.2002 - 03.2004
Bachelor of Arts, International Relations -
The American University
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