LINETTE DURAN

Work History

Payroll Director/ HR

ADI American Distributors, New Vac, LLC

12.2022 - Current

Manage semi-monthly ADP workforce now payroll and time management system pre and post payroll process
Ad hoc reporting
Manage and process employee benefits and deductions
Work with Senior management to communicate policy changes, and compliancy regulatory payroll and HR updates
Create and manage policies and procedures
Directs all aspects of payroll processing for company employees and various locations
Designs short and long-term strategies for continuous improvements in payroll operations
Leads the payroll team with an emphasis on developing team members, establishing objectives and overseeing work efforts to accomplish identified business goals/objectives and to support the employees’ career success/development
Work with third party legal advisors to ensure the company is following regulatory compliance
Work with Managers to continuously ensure compliance with payroll processing
Perform regular payroll audits and develop strategies to mitigate any payroll risk
Manages relationships with both internal and external customers, including, General Manager, Vice Presidents of Operations, Finance, external auditors, and state and federal agencies
Establishes and maintains department goals through the creation and monitoring of reports and key performance indicators
Leadership training to leads and supervisors
HR metric reporting, presentation to leadership team
Handle employee relations issues, investigations, counselling and terminations
Workers’ compensation processing

Senior Payroll Manager

Dendreon Pharmaceutical Corporation

11.2017 - 12.2022

ADP Workforce Now, time management, ADP HRIS, Enterprise employee base 4000, oversee timely full cycle multi-state, 32 states, multi-location, International, processing bi-weekly payroll, managed a staff of three
Advanced Microsoft Excel and Word, validating data; Advanced formulas, Tables and Conditional formatting, Data tables, Pivot tables, V lookup
Vendor evaluation and cost analysis
Company acquisitions, payroll migration and implementation
Developed and implemented a strategic plan for payroll operations, ensured quality, timeliness, efficiency and cost effectiveness of transactional processes
Managed correct data management, HRIS data management and compliance with regulations, automation and collaboration with different systems, employees self-service, management of risk, scalability and administration of benefits, audit trails, and efficient communication
Managed Concur set-up credit card limits, and payroll employee reimbursements
Managed multi state, location payroll ensuring correct wage calculation overtime by state, termination pay
Provided excellent customer service to Human Resources Business partners and employees
Developed effective staffing process
Ensures that the staffing level commensurate with growth, and training
Reviewed PTO coding and special calculations, uploaded PTO balances, Prepared PTO liability
Funded and uploaded 401k file feed and participated in 401k audit
Managed workers compensation set-up new states and worked with administrator on annual policy re-rates
Departmental training and development
Managed LOA documentation and payment
Worked with legal department, managers on payroll matters
Reconciled and Filed tax amendments for past quarters and W-2c corrections
Execution of ADP I reports, ad-hoc reports
Prepared GL file and upload for posting
Prepared and recorded PTO liability, accrued bonus, accrued payroll
Uploaded employee benefit file
Reconciled benefits
Managed open enrolment deduction changes
Monitored workflow, production and streamlined processes to payroll best practices policy and procedure documentation and implementation
Ensured compliance with HR policies, practices, and applicable state and federal laws
Analytical and critical thinking skills, minimum supervision and take initiative

Global Payroll Manager

Vanguard Logistics Supply Chain

07.2009 - 10.2017

ADP Workforce now; Paychex; Stromberg and Kronos timekeeping; vendor evaluation cost analysis and budget analysis
System migration, computer conversion, Advanced Excel; Pivot Tables and formatting, v-lookup
Managed multistate, location, bi-weekly International US and Canadian payrolls for 4,000+ employees, managed staff of two personnel, resolved payroll, HR, accounting, tax issues
Adhoc reporting
Create and maintain payroll policies and procedures to reflect regulatory changes
Evaluate and implement payroll systems and tools to enhance efficiency and accuracy
Collaborate with IT to ensure seamless integration between payroll, HRIS, and other systems
Lead continuous improvement initiatives to streamline payroll processes and reduce errors
Prepare and present payroll reports, metrics, and analyses to leadership
Develop and execute payroll strategies aligned with organizational goals
Lead and mentor the payroll team, fostering a high-performance culture
Act as a key advisor to senior leadership on payroll-related issues and compliance
Oversee the end-to-end payroll processing for employees
Ensure timely, accurate payroll disbursements while maintaining strict confidentiality
Direct the management of garnishments, tax withholdings, benefits deductions, and retirement contributions
Handle complex payroll scenarios, including executive compensation and international payroll
Ensure compliance with federal, state, local, and Collective Bargaining payroll regulations
Oversee payroll audits and respond to inquiries from internal/external auditors and government agencies
Provide data and insights to support financial planning, audits, and compliance reporting
Monitor payroll budgets and forecast payroll-related expenses
Assists and/ or completes additional tasks as assigned
Managed timekeeping and time-keeping reports
Research and reconcile G/L accounts and resolve discrepancies
G/L Posting
Implementation of new payroll system, Manager, supervisor and general employee training
Managed annual Budget reports and prepared staff reviews
Managed new hires, terminations and employee changes
401k funding and administration, benefit administration
Managed annual worker compensation audit and re-rates
Managed and recorded PTO liability, accrued bonus, accrued payroll

Payroll Manager & Commission Manager

Metrocities Mortgage LLC

08.2006 - 07.2009

ADP Pay force now, Time America, contract evaluation and cost analysis
In House commission software setting up contracts and working with IT in resolving calculation discrepancies
Microsoft Excel and Word; pivot tables, v look ups and data filtering and formatting
Managed a staff of eight in processing multistate, multi-location, bi-weekly payroll of 4,000 commission and corporate staff utilizing ADP Pay Force, Employ Ease, Time America
Ensured commission calculations state fees and contractual LO agreements are accurate
Worked with management to create ad hoc or other standard monthly reports
Managed the administration of a company's sales commission plans, calculating, analysing, and distributing commissions to sales representatives, collaborated with finance, accounting, and sales teams to ensure accurate reporting and compliance with commission policies
Worked with finance to arrive at an accurate monthly commission accrual
Reviewed and updated policies and processes and staff job descriptions
Staff development work planning, assignment prioritization
Prepared timely performance management (appraisals, rewards and disciplinary action; conflict resolution) interviewing and hiring decisions; promotions and demotions, terminations
Set-up training

Payroll Manager

TA Aerospace Manufacturing

12.1993 - 11.2006

Managed a staff processing weekly, multi-state, multi-location International Canadian payroll and subsidiary payroll for 2,500 employees
Develop, mentor, and manage the payroll team by fostering accountability and continuous improvement
Develop and execute a long-term payroll strategy aligned with business objectives
Set standards, establish best procedures, advise on technical issues, and complex problem resolution
Identify opportunities for automation and digital transformation
Lead collaboration with Treasury, Accounting, and other People Success team members
Ensure compliance with applicable laws, regulations, and best practices
Collaborate with third party payroll provider to process weekly, biweekly payroll
Oversee the development and maintenance of department manuals, processes, internal controls, and SOPs
Collaborate with the Treasury team on payment schedules with domestic and international payments
Oversee the establishment of compliant tax withholding and reporting for new states and countries to include collaboration with various government agencies to ensure tax withholding and unemployment account compliance
Review changes entered/processed by Payroll team for new hires, employee changes, setup of earnings and deduction codes, garnishments, employer HSA contributions, and 401(k) match true-up calculations
Review payroll reconciliations, monitor payroll tax deposits, and review payroll tax returns to ensure timeliness and accuracy
Review annual workers’ compensation estimate and annual audit schedules
Develop ad hoc financial and operational reporting as needed
Advise on proper taxation of earnings and benefits
Provide superior customer service for payroll information and questions
Ensure compliance with SOX controls and provide support for audits
Collaborate with the Human Resource Department on benefit payment, deduction schedules, stock and taxable compensation reporting
Managed payroll data conversion for subsidiary companies
ADP, Time Track and People Soft
Labor distribution tracking and interactions with job cost accountants
Implemented timekeeping automation, trained employees, department staff and regional managers
Implementation of payroll procedures are followed and comply with all federal, state law regulations and payroll tax compliance
Posted and managed quarter-end and month-end payroll journal entries to general ledger
Funded and reconciled 401k transactions
Wage garnishment set-up
Corrected benefit accrual vacation and sick balances
Audited and reconciled weekly, quarterly, annual tax reports
Audited W-2’s, processed W-2 C

Summary

Overview

Work History

Payroll Director/ HR

Senior Payroll Manager

Global Payroll Manager

Payroll Manager & Commission Manager

Payroll Manager

Education

Human Resource Management -

Bachelor Degree - Business Administration

Certification in Leadership -

Pastoral Licence -

Administration, Business, Accounting, Computer technology

Skills

Affiliations

Timeline

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