Summary
Overview
Work History
Education
Skills
Timeline
Generic

Lisa Villani

Alvin,TX

Summary

Dynamic Administrative Assistant with a proven track record at Siemens Technology Services, excelling in schedule management and document control. Recognized for enhancing office efficiency through meticulous record-keeping and exceptional customer service. A fast learner with strong attention to detail, I thrive in collaborative environments, ensuring seamless operations and positive team dynamics.

Overview

24
24
years of professional experience

Work History

Administative Assistan II

Simens Technology Services
06.2012 - 10.2025
  • Supported team by organizing schedules and coordinating meetings.
  • Assisted in managing project documentation and maintaining records.
  • Contributed to data entry tasks, ensuring accuracy and timely updates.
  • Facilitated communication between departments to enhance collaboration.
  • Provided administrative support including filing, photocopying, and scanning documents.
  • Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
  • Greeted guests in with friendliness and professionalism.
  • Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
  • Worked closely with management to provide effective assistance for specific aspects of business operations.
  • Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
  • Demonstrated adaptability by quickly mastering new software applications for various tasks.
  • Collaborated effectively with cross-functional teams to achieve shared goals in a timely manner.
  • Facilitated onboarding process for new hires, accelerating their integration into team.
  • Ensured smooth day-to-day operations by managing email correspondence and promptly addressing inquiries.
  • Facilitated smooth operation of office equipment, performing regular maintenance checks and troubleshooting issues.
  • Enhanced office efficiency by organizing and maintaining digital and physical filing systems.
  • Proofread and edited documents for accuracy and grammar.
  • Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.

Legal Receptionist/Assistant

Badders Law Firm
01.2010 - 04.2012
  • Managed front desk operations, ensuring timely and efficient client service.
  • Coordinated scheduling for attorneys and clients, optimizing appointment flow.
  • Maintained accurate and organized filing systems for legal documents.
  • Handled incoming calls and inquiries, providing information and directing to appropriate personnel.
  • Demonstrated professionalism in handling confidential information, ensuring privacy for clients and the firm.
  • Increased efficiency in handling legal documents by creating an organized filing system for easy access and retrieval.
  • Handled client inquiries in a professional and timely manner, resulting in a high level of customer satisfaction and trust in the firm.
  • Contributed to a positive work environment by collaborating with team members on various administrative tasks and projects.
  • Assisted paralegals with document production tasks such as copying forms or scanning files into electronic format.
  • Enhanced client satisfaction by providing exceptional front desk services and maintaining a professional atmosphere in the reception area.
  • Developed and maintained positive relationships with clients and colleagues.
  • Followed detailed directions from management to complete daily paperwork and computer data entry.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
  • Greeted guests in with friendliness and professionalism.
  • Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.

Administrative Assistant

Boyken International, Inc.
01.2007 - 12.2009
  • Managed office communications and scheduling for improved workflow efficiency.
  • Coordinated meetings, ensuring all logistics met organizational standards.
  • Developed and maintained filing systems, enhancing document retrieval processes.
  • Assisted with budget tracking and expense reporting to support financial accuracy.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Maintained inventory of office supplies and placed orders.

Administrative Assistant

ATSER Engineering
03.2002 - 01.2009
  • Managed office communications, ensuring timely responses to inquiries and requests.
  • Coordinated meetings and appointments, optimizing schedules for maximum efficiency.
  • Developed and maintained filing systems, enhancing document retrieval processes.
  • Streamlined administrative procedures, improving workflow and reducing processing time.
  • Collaborated with team members to support project initiatives and operational goals.
  • Monitored inventory levels of office supplies, facilitating reordering processes as needed.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Responded to inquiries from callers seeking information.
  • Maintained a clean and welcoming office environment, fostering positive impressions among clients and visitors alike.
  • Improved customer satisfaction ratings by promptly addressing inquiries via phone, email, or in-person visits.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.

Education

High School Diploma -

Bellaire High
Bellaire
01-1982

Skills

  • Fast learner
  • Time management
  • Computer skills
  • Attention to detail
  • File and record keeping
  • Administrative duties
  • Schedule and calendar management
  • Administrative support
  • Event planning
  • Schedule coordination
  • Microsoft Office Suite
  • Document preparation
  • Document control
  • Project Support
  • Travel arrangements
  • Billing and coding
  • Flexibility and adaptability
  • Positive and professional
  • Email correspondence
  • Marketing assistance
  • Customer service
  • Professional and mature
  • Administrative background

Timeline

Administative Assistan II

Simens Technology Services
06.2012 - 10.2025

Legal Receptionist/Assistant

Badders Law Firm
01.2010 - 04.2012

Administrative Assistant

Boyken International, Inc.
01.2007 - 12.2009

Administrative Assistant

ATSER Engineering
03.2002 - 01.2009

High School Diploma -

Bellaire High

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