Summary
Overview
Work History
Education
Skills
Websites
Accomplishments
Languages
References
Timeline
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Lorena Sands

Santa Clarita,CA

Summary

Dynamic Senior Payroll Specialist with extensive experience, adept in ADP and Workday systems. Proven track record in ensuring regulatory compliance and enhancing payroll processes. Known for exceptional attention to detail and delivering outstanding customer service, effectively managing multi-state payroll for diverse employee populations.

Overview

7
7
years of professional experience

Work History

SENIOR PAYROLL SPECIALIST

BlackLine Systems Inc
Woodland Hills, CA
11.2024 - Current
  • Processes, reconciles, publishes payroll and compensation data to help ensure payments are compliant with company policy, SOX, GAAP, Federal, State and other necessary regulatory agencies
  • Implements, maintains, and reviews payroll process and accounting systems to ensure timely and accurate biweekly multi-state processing of US payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
  • Creates and peer reviews data input of payroll team members to ensure accuracy
  • Backup support for global payrolls managed by the US payroll team
  • Maintain and create payroll department SOP library
  • Set up and management of local/state/province/country tax jurisdictions
  • Responds verbally or in writing to inquiries, complaints, or problems and makes necessary adjustments of a non-routine nature while providing a high level of customer service in responding to payroll-related inquiries
  • Acts as a subject matter expert and/or resource to others in the area of payroll processing
  • Advises managers and employees on the pay provisions of FLSA for overtime policies, and pay policies as related to various types of leaves usage, as appropriate
  • Oversee the integrity of payroll data input into payroll systems
  • Prepare ad hoc reports on employee pay data
  • Partner cross functionally with the People Operations, Finance and Accounting, and Benefits teams on projects and building out workflows and business processes that impact payroll
  • Provide input into and assist or lead in the development and implementation of system enhancements and other projects that will improve the processing of payroll
  • Assists in special projects as required
  • Review timecards in timekeeping system for accuracy
  • Liaise with ADP to troubleshoot problems and provide solutions
  • Ensure the accuracy of special and off-cycle checks for final termination pay, etc
  • Download and review quarterly payroll tax returns
  • Review wage and garnishment orders

PAYROLL TEAM LEAD

World Vision International
Monrovia, CA
02.2023 - 11.2024
  • Process all on demand manual checks for final wages, adjustments, and severances
  • Full cycle payroll for 250 US employees, 350 International Assignees and 30 Expat
  • Upload Employee FSA contributions into provider system WEX and create payment requisitions for Accounts Payable; 403b import of files to provider
  • Ensure all newly hired employees, separated or on leave are paid correctly
  • Review, investigate and correct errors and inconsistencies in financial entries, documents, and reports
  • Set up new garnishments in ADP WFN/Workday and communicate with employee and/or agency
  • Work quickly and efficiently, with minimal oversight, to accomplish assigned duties
  • Train new payroll team members and/or contractors
  • Assisted in the implementation of Workday payroll with testing and go-live, continuous testing of new payroll earnings, deductions, accruals, and other new programs in the test environment
  • Manually prepare payroll journal entries from ADP WFN/Workday for import into Sun Systems
  • Create ad hoc reports for management in ADP WFN/Workday; audit ADP/Workday reports prior to settling payroll
  • Issued payments through CitiDirect wires for international employees and separating employees
  • Handle 2 departmental inboxes as well as my own with payroll queries
  • Work on special projects with various other departments including audits

SR PAYROLL ADMINISTRATOR

Scorpion Enterprises, LLC
Valencia, CA
06.2021 - 02.2023
  • Process all manual checks for final wages, adjustments, and severances
  • Respond to verification of employment and employment letters in a timely manner
  • Calculate retro-active, bonus, severances, commission and relocation payments
  • Upload Employer HSA contributions into provider system
  • Ensure all newly hired employees or on a leave are paid correctly
  • Set up states through ADP Smart Compliance for SIT, SUI, and Locals when applicable
  • Accurately process data, validation, and transmission for bi-weekly payrolls for 1,000 employees
  • Review, investigate and correct errors and inconsistencies in financial entries, documents, and reports
  • Set up new garnishments in ADP WFN and communicated with employee and/or agency
  • Audit employee tax set ups and prepared amendments and W2Cs were applicable
  • Work quickly and efficiently, with minimal oversight, to accomplish assigned duties
  • Supervise and train new payroll administrator on payroll
  • Download Gli files from WFN and import into SAGE accounting system for payroll entries
  • Create payroll accrual journal entries for month end
  • Maintain Chart of Accounts in ADP WFN
  • Payroll clearing account reconciliation
  • Update ADP invoices in accounting system
  • Created ad hoc reports for management in ADP WFN
  • Update Salary increases, positions and time and attendance

SR HR PAYROLL SPECIALIST

Entertainment Partners
Burbank, CA
06.2019 - 05.2021
  • Process all manual checks for final wages and adjustments
  • Prepare verification of employment and employment letters
  • Calculate retro-active payments, process bonus, severance, expense reimbursements, relocation and commuter benefit payments
  • Upload 401k deferral changes into ADP set up loan payments and goal amounts
  • Ensure all newly hired salaried employees or on a leave are paid correctly
  • Audit all data entry from HR to ensure accuracy
  • Successfully transitioned processing payroll to work-from-home during health pandemic
  • Process Employee Retention Credits for employees that were furloughed during COVID-19 per the CARES 2020 Act
  • Accurately processed data, validation and transmission for bi-weekly payrolls for 1,000 employees
  • Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports
  • Managed payroll and time and attendance systems
  • Processed rehires, transfers, terminations, garnishments and withholdings
  • Monitored vacation accrual
  • Prepared and maintained support documentation
  • Corrected payroll transactions by voiding checks and issuing stop payment orders
  • Worked quickly and efficiently, with minimal oversight, to accomplish assigned duties
  • Enforced established payroll-related policies, procedures and regulations and adherence to company and governmental policies

SR PAYROLL ANALYST

Deluxe Entertainment
Burbank, CA
01.2018 - 06.2019
  • Upload timekeeping EPIP files on a bi-weekly basis into ADP Vantage system and make sure all information is imported correctly, otherwise, research failed entries and correct
  • Generate monthly BLS reporting and file online, process CA new hire reporting files, administer all garnishments
  • Produce all manual checks for payment of final wages as well as pay adjustments
  • Prepare payment schedules for employee severance
  • Daily monitoring of departmental inbox as well as HR inquiry ticketing system and respond to inquiries in a timely manner
  • Audit of Union employees and ensuring that they have at least an 8-hour rest period between shifts
  • Calculate all retro-active payments
  • Respond to governmental agencies and court requests as well as benefit audits
  • Request Stop payments on lost or stale dated checks
  • Manually calculate LOA payments for salaried employees per benefits departmental requests

Education

High School Diploma -

Inglewood High School
Inglewood, CA

Skills

  • ADP (EV3 & EV5, Vantage, Workforce Now)
  • Workday HCM/Payroll and Absence/Time
  • Cross-functional partnership
  • Attention to detail
  • Customer service
  • Data analysis
  • Office 365
  • MS Suite
  • CashPro
  • Regulatory compliance
  • Process improvement
  • Payroll policies and procedures
  • Garnishment processing
  • General ledger maintenance
  • Payroll accounting
  • Google Suite (Sheets, Docs, Forms)
  • Multi-state tax compliance and set up

Accomplishments

  • Teamwork Award, Princess Cruises

Languages

Spanish
Professional

References

References available upon request.

Timeline

SENIOR PAYROLL SPECIALIST

BlackLine Systems Inc
11.2024 - Current

PAYROLL TEAM LEAD

World Vision International
02.2023 - 11.2024

SR PAYROLL ADMINISTRATOR

Scorpion Enterprises, LLC
06.2021 - 02.2023

SR HR PAYROLL SPECIALIST

Entertainment Partners
06.2019 - 05.2021

SR PAYROLL ANALYST

Deluxe Entertainment
01.2018 - 06.2019

High School Diploma -

Inglewood High School

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