Lori Jacobs
Executive Assistant
Seattle,WA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and complex schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
12
12
years of professional experience
Work History
Senior Executive Assistant
Seattle Children's Hospital
Seattle, WA
04.2022 - 07.2023
- Ensured seamless event planning for conferences, meetings, and presentations with meticulous attention to detail in logistics coordination.
- Streamlined meeting preparation with thorough research, agenda development, and distribution of pre-read materials ahead of time.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Demonstrated a high level of initiative and creativity while tackling difficult tasks.
- Learned and adapted quickly to new technology and software applications.
- Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
- Applied effective time management techniques to meet tight deadlines.
Executive Assistant
Seattle Children's Hospital
05.2018 - 04.2022
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Served as liaison between departments to facilitate effective communication throughout company.
- Organized and coordinated conferences and monthly meetings.
- Aided in recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
Billing & Administrative Specialist
Port of Seattle
Seattle, WA
07.2017 - 04.2018
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Monitored and managed expenses with allotted budgets of $350,00 and reviewed and approved expense reports.
Program Administrative Assistant
Puget Sound Regional Council
Seattle, WA
01.2012 - 03.2017
- Provided administrative support to 25 board members, including managing schedules, coordinating meetings, and handling confidential information with discretion and professionalism.
- Coordinated logistics for special events including venue selection, guest speaker arrangements, catering services, and promotional materials distribution.
Education
Associate of Business Administration -
North Seattle Community College
Seattle, WA 05.2001 -
Skills
Calendar Management Proficiency
Executive Support Expertise
Expense Reporting
Database Management
Scheduling
Travel Coordination
Videoconference preparation
Expert Meeting Facilitation
Certification
CAPM Training - 2023
Timeline
Senior Executive Assistant
Seattle Children's Hospital
04.2022 - 07.2023
Executive Assistant
Seattle Children's Hospital
05.2018 - 04.2022
Billing & Administrative Specialist
Port of Seattle
07.2017 - 04.2018
Program Administrative Assistant
Puget Sound Regional Council
01.2012 - 03.2017
Associate of Business Administration -
North Seattle Community College
05.2001 -