Lovlene De Jesus
Knightdale,NC
Summary
Results-driven accounts payable manager with extensive expertise in invoice handling and vendor relations. Demonstrated ability to improve operational workflows through automation, ensuring timely payments and accurate financial reporting. Skilled in resolving discrepancies and maintaining compliance across multiple properties and accounts.
Overview
22
22
years of professional experience
Work History
Accounts Payable Manager
Prestige Properties & Development Co., Inc.
, NY(Remote)
10.2012 - Current
- Managed vendor contracts and strengthened vendor relations to enhance service quality
- Managed vendor relationships to ensure timely invoice processing.
- Oversaw payment approvals for property-related expenses, ensuring timely processing and compliance with contract terms
- Automated the AP workflow to accelerate invoice processing and accuracy.
- Reviewed invoices for accuracy, subsequently resolving various issues.
- Maintained accurate records of invoices, purchase orders, and other financial documents.
- Reconciled monthly statements from vendors and suppliers.
- Coordinated the resolution of customer disputes relating to past due invoices or charges.
- Researched discrepancies between invoice amounts, purchase orders, receiving reports.
- Ensured all payments were made in accordance with contract terms and conditions.
- Collaborated with Finance to align financial records and resolve discrepancies.
- Worked cross-functionally with various teams and departments to improve operations.
- Match purchase orders and contracts to invoices
- Process invoices and payments through AvidXchange
- Obtain all approvals necessary for invoice and credit card processing
- Code invoices for processing by the accounts payable clerk
- Executed scheduled check runs monthly.
- Oversaw utility account management for 33 properties, ensuring timely payments and service continuity
- Bank reconciliation for 41 accounts
- Manage 5 corporate credit cards and reconciliation monthly
- Acted as liaison between vendors and upper management, facilitating effective communication and prompt resolution of issues
- Processed employee expense reports to ensure timely payments.
- Coordinate health and dental benefits
- Executed order processing to ensure timely fulfillment
Administrative Assistant
Prestige Properties & Development Co., Inc.
NY, NY
03.2004 - 10.2012
- Provided administrative support to the CEO, President, Vice President, and Controller
- Oversaw receptionist area, greeted visitors, and served as first point of contact for inquiries to enhance customer experience.
- Assisted accounts receivable and accounts payable department by managing invoices and payment processes.
- Processed all incoming and outgoing mail
- Processed all outgoing letters and documents
- Facilitated new leases by coordinating documentation and communication with stakeholders.
- Managed inventory of office supplies, ensuring availability for daily operations and smooth workflow.
- Monitored total gross sales to track financial performance.
- Executed notarization of legal documents, validating signatures and authenticity to support legal compliance.
Education
Associates - Legal Administration
Katherine Gibbs School
New York, NYSkills
- Yardi
- Quickbooks
- Sage-Timberbline
- Microsoft Suite
- Google Suite
- AvidXchange/AvidPay
- Accounts payable management
- Invoice handling and review
- Vendor management and billing
- Payment planning and processing
- Month-end closing procedures
- Expense management
- Audit processes
- Month-end closing
- Invoice management
- Vendor billing
- Payment processing
- Purchase orders
- Workflow efficiency
- Credit card reconciliation
- Statement reconciliation
- Account reconciliation
- Statement review
- Account review
- Escalation management
- Utility management
Timeline
Accounts Payable Manager
Prestige Properties & Development Co., Inc.
10.2012 - Current
Administrative Assistant
Prestige Properties & Development Co., Inc.
03.2004 - 10.2012
Associates - Legal Administration
Katherine Gibbs School