Lupe Cruz
Austin,TX
Summary
To be in a position that continues to allow me in utilizing my years of service with the City of Austin and the State of Texas in procurement laws and procedures with internal and external customers and managing and monitoring contracts.
Overview
28
28
years of professional experience
1
1
Certification
Work History
IT Contract Manager
Department of Information Resources (Contractor)
09.2023 - Current
- Improved efficiency of contract management processes through the implementation of a centralized database system.
- Monitored contracts' performance to detect non-compliance with terms and deficient returns and organize proactive resolutions.
- Compiled required documentation to keep contracts compliant with the Agency's requirements.
- Successfully managed high volumes of contracts simultaneously while meeting tight deadlines and ensuring accuracy.
- Proactively identified potential contractual issues, addressing them before they escalated into more significant problems.
- Ensured compliance with all legal requirements by diligently monitoring contracts and maintaining up-to-date knowledge on regulations.
- Monitored contracts for HUB compliance
- Assisted HUB in entering resellers and subcontractors with the DIR.
- Assisted Contract Managers in renewals, extensions and expirations.
CONTRACT SPECIALIST IV
STATE COMPTROLLER OF PUBLIC ACCOUNTS
09.2019 - 09.2023
- Managed contracts to ensure effectiveness by monitoring contract's expiration date
- Managed contractor performance for contract compliance
- Renewed, extended, terminated contracts, and processed closeouts
- Processed price increases, item changes and deletions
- Negotiated with contractors
- Processed contractor assignments
- Reviewed and approved contractors catalog modifications submissions to ensure a correct completed catalog is uploaded into TxSmartBuy
- Reviewed and approved quote holds and purchase order change notices daily
- Assisted internal and external customers with contracts.
CONTRACT MANAGEMENT SPECIALIST III
CITY OF AUSTIN-AUSTIN WATER
04.2016 - 01.2019
- Developed new contracts by researching procurement history for product/service information
- Purchased commodities and services by informal solicitations and request for quotes
- Created Supplemental Purchasing Provisions, Scope of Work and Bid Sheets for new solicitations
- Executed purchasing contracts resulting from competitive sealed bids, proposals, and request for quotes
- Created Purchase Orders
- Managed contracts to ensure effectiveness by monitoring contract's dollar remaining balance, expiration date, recommended extension of an existing contract to prepare for bid process
- Managed contractor performance for contract compliance with contractor to discuss performance evaluations and obtain feedback
- Report, document and resolve contract issues.
CONTRACT COMPLIANCE SENIOR
AUSTIN ENERGY
01.2014 - 04.2016
- Developed new contract by researching procurement history for product/service information
- Purchased commodities and services by informal solicitations and request for quotes
- Created Supplemental Purchasing Provisions, Scope of Work and Bid Sheets for new solicitations
- Executed purchasing contracts resulting from competitive sealed bids, proposals, and request for quotes
- Managed contracts to ensure effectiveness by monitoring contract's dollar remaining balance, expiration date, recommended extension of an existing contract to prepare for bid process
- Managed contractor performance for contract compliance with contractor to discuss performance evaluations and obtain feedback
- Report, document and resolve contract issues.
BUYER I
CITY OF AUSTIN, FINANCIAL SERVICES/PURCHASING DEPARTMENT
05.1996 - 01.2014
- Responsible for all City departmental purchases utilizing the State and Cooperative contracts such as TxSmartBuy, TXMAS, BuyBoard and TCPN
- Purchased commodities and services by informal solicitations and request for quotes in accordance with the City of Austin's policies and procedures
- Complied with all Federal, State, and Local Purchasing Laws
- Made cost effective, efficient, accurate, professional, and on-time purchases
- Executed purchasing contracts on behalf of the City resulting from competitive sealed bids, proposals, and request for quotes
- Developed and maintained the contract database by creating and updating status of existing contracts
- Responsible for vendor registration by assisting vendors on registering with the City of Austin to do business by creating their vendor profiles with their vendor federal tax ID number, telephone, mailing and addresses, correct commodity codes and directed them to HUB Certification when requested
- Assisted the Small and Minority Business Agency with HUB registration and certifications and entering information in the database.
- Assisted the HUB Division with outreach at Tradeshows.
- Acted as a point of contact for all City departments by facilitating the contract process for IT commodities and services
- Thoroughly documented all contractual issues and kept contract files up to date.
Education
AUSTIN COMMUNITY COLLEGE
01.2005
Skills
- Administrative, Government Procurement, Contract Management, Contract Monitoring and Contract Compliance, Lead, Public Speaking, Trainer, Customer Support to Directors, Project Managers and Internal and External Customers
- Contract drafting
- Cost Control
- Dispute Resolution
- Legal Compliance
- Contract Administration
- Relationship Building
Certification
- 01/01/2020, CTCM
- 01/01/2023, CTCD
Timeline
IT Contract Manager
Department of Information Resources (Contractor)
09.2023 - Current
CONTRACT SPECIALIST IV
STATE COMPTROLLER OF PUBLIC ACCOUNTS
09.2019 - 09.2023
CONTRACT MANAGEMENT SPECIALIST III
CITY OF AUSTIN-AUSTIN WATER
04.2016 - 01.2019
CONTRACT COMPLIANCE SENIOR
AUSTIN ENERGY
01.2014 - 04.2016
BUYER I
CITY OF AUSTIN, FINANCIAL SERVICES/PURCHASING DEPARTMENT
05.1996 - 01.2014
AUSTIN COMMUNITY COLLEGE