Lydia Oshodi
Dallas,Texas
Summary
I am a seasoned Executive Assistant with over 8 years of comprehensive experience in supporting C- suite executives. I bring forth proven experience in coordinating both in person and virtual meetings, managing executive's calendars , organizing travel and facilitating team communications across fast pace environment. Strengths include communication skills, multitasking abilities, and problem-solving expertise. Significant impact made in previous roles by improving administrative processes and contributing to overall daily operations.
Overview
11
11
years of professional experience
1
1
Certificate
Work History
Executive Assistant to the CEO
Talent Catalyst Solutions
Houston, Texas
07.2024 - Current
- Streamlined executive operations by coordinating and distributing materials for 100% of federal government meetings, ensuring timely delivery of agendas and accurate meeting minutes, resulting in a 30% increase in meeting efficiency.
- Managed an executive calendar with 0 missed federal bid deadlines or conflicts across 150+ high-level appointments annually.
- Supported over 25 federal government bid sessions quarterly through meticulous scheduling, logistics coordination, and compliance-based travel planning.
- Resolved cross-departmental administrative issues within 24 hours in 95% of cases, enhancing interdepartmental communication and response time.
- Maintained CEO-facing discretion and operational continuity by addressing priority-level administrative concerns with zero reported confidentiality breaches.
Executive Assistant to the COO
DevOPS Detroit
Detroit, MI
04.2023 - 07.2024
- Developed and delivered over 30 internal and external presentation decks annually, directly supporting strategic communication goals for the Chief Operating Officer and leadership team.
- Coordinated 100% of domestic and international travel logistics for the COO, reducing travel booking errors by 90% and saving an estimated 15+ administrative hours per quarter.
- Planned and executed 10+ conferences, workshops, and stakeholder events annually, achieving 95% attendee satisfaction and on-time execution for all logistics.
- Scheduled and managed over 200 meetings per year for senior leadership with a 98% on-time start rate, optimizing calendar usage and prioritizing mission-critical engagements for the non profit organization.
- Led preparation of board meeting materials and agenda distribution, contributing to a 40% reduction in pre-meeting delays and increased board engagement.
Sr. Executive Assistant
Walt Disney Company
Orlando, FL
08.2022 - 06.2023
- Supported end-to-end execution of 10+ departmental projects by tracking milestones on Smartsheet, managing shared calendars, and assisting in the creation of project timelines; accelerating project delivery by an average of 20%.
- Managed complex, high-volume calendars across 5+ time zones for senior executives in the Disney Entertainment & ESPN Technology division, achieving a 98% on-time attendance rate for cross-functional strategy and operations meetings.
- Created and maintained documentation for EA processes across the DE&E Technology team, improving onboarding efficiency and reducing knowledge transfer time by 40%.
- Mentored 5+ junior Executive Assistants and served as a trusted internal knowledge resource, providing training on Disney's calendaring systems, travel booking platforms, and communications protocols.
- Oversaw visa application documentation and international travel coordination for 30+ executives and support staff annually, ensuring 100% compliance with corporate travel and security policies.
- Generated and distributed executive-level reports, project proposals, and presentation decks with a 99% accuracy rate, enhancing visibility into business performance across the organization.
Sr. Executive Assistant to the CEO & CFO
GRSEE Consulting Inc.
Sunnyvale, CA
03.2022 - 07.2022
- Oversaw internal tracking systems for over 50 active international cybersecurity certification engagements annually, streamlining project status updates and reducing reporting errors by 25%.
- Liaised between the CEO and external global clients to ensure documentation met NIST and ISO 27001 audit standards, improving contract compliance rate to 98%.
- Handled vendor onboarding, contract renewals, and invoice processing totaling $1.2M+ annually, ensuring 100% timely payments and maintaining strategic vendor relationships in critical cybersecurity services.
- Implemented digital filing and security protocols aligned with company’s data privacy policies, cutting information retrieval time by 60% and supporting firm-wide audit preparedness.
- Managed travel logistics and expense management for executive leadership, overseeing 30+ international trips per year and reducing travel costs by 15% through vendor negotiations and itinerary optimization.
- Supported executive communications, drafting and editing internal memos, investor updates, and sensitive client correspondence with a 100% confidentiality record.
Executive Assistant
Complete Health Advisors
Portland, OR
01.2021 - 03.2022
- Facilitated cross-functional communication across 5+ geographically dispersed teams, reducing project turnaround time by 25% through streamlined coordination.
- Maintained a digital filing system supporting over 200 executive-level documents, achieving 100% compliance with internal audit standards.
- Responded to C-suite executive requests with a 1-hour average turnaround time, contributing to a 98% executive satisfaction rate.
- Served as primary liaison between executive leadership and 6+ internal departments, improving interdepartmental responsiveness by 30%.
- Handled sensitive communications with zero confidentiality breaches, supporting high-level decision-making for the Managing Director.
- Monitored and prioritized 100+ weekly emails to the Managing Director’s inbox, ensuring 100% of time-sensitive matters were flagged and addressed within 24 hours.
- Oversaw timely submission of vendor invoices, maintaining a 100% on-time payment rate and supporting uninterrupted progress on executive-led initiatives.
Administrative Assistant to the Executive Director
Bankers Life & Casualty Insurance
Orlando, FL
03.2020 - 09.2020
- Coordinated recruitment logistics and onboarding for 60+ new agents annually, streamlining the scheduling of interviews, background checks, and training sessions, reducing onboarding time by 30%.
- Prepared and distributed weekly performance reports and sales tracking dashboards in Salesforce for a team of 25+ financial representatives, aiding leadership in improving branch productivity by 20%.
- Acted as the primary point of contact for client communications and appointment confirmations, maintaining a 98% client satisfaction score in post-appointment surveys.
- Oversaw inventory and ordering of office supplies and promotional materials, implementing cost-saving measures that cut monthly expenses by 15%.
- Managed travel arrangements and expense reports for the Executive Director and senior sales staff, reducing booking errors by 100% and achieving full reimbursement compliance.
Sr. Executive Assistant to the Vice President
Vistana Signatures Experience
Orlando, FL
10.2018 - 12.2019
- Provided high-level administrative support to the VP of Business Development, managing calendar, travel, and communications across 3 national resort regions, resulting in a 95% on-time meeting rate with prospective partners and clients.
- Coordinated over 200 client-facing presentations and vacation sales pitch decks annually, contributing to a 20% year-over-year increase in closed sales opportunities.
- Streamlined internal reporting processes, compiling weekly sales performance reports for leadership that led to data-driven decisions and a 15% improvement in sales conversion rates.
- Scheduled and coordinated 50+ quarterly business development meetings and resort site tours, helping increase lead engagement by 25% year-over-year.
- Handled department-wide administrative tasks including vendor contracts, promotional material orders, and interdepartmental communications, reducing operational bottlenecks by 35%.
- Assisted in onboarding 10+ new sales associates by coordinating training logistics and ensuring compliance with hospitality brand standards.
- Managed expense reporting, travel logistics, and budget for VP and business development team, maintaining 100% policy compliance and achieving a 10% cost savings on average per quarter.
- Supported execution of regional vacation sales events and trade shows, coordinating logistics for 300+ attendees and contributing to a 40% increase in qualified leads
Administrative Assistant
Ready 2 Learn LLC
Saint Cloud, FL
02.2014 - 06.2018
- Tracked budgets, invoices, and expenses associated with financial reporting.
- Communicated frequently with various educational stakeholders to provide feedback for sustaining strategies for product development.
- Maintained a calendar of appointments for the CEO, ensuring that all commitments were met on time.
- Coordinated executive communications, including taking calls, responding to emails and interfacing with clients.
- Coordinated meeting and work schedules for staff teams and senior management onsite.
Education
Bachelor of Science - Business Administration
05-2027
Skills
- Microsoft Outlook, Teams, Powerpoint, Excel
- Google Workspace
- Expense management
- Meeting facilitation
- Data Entry & Document Management
- Vendor & Contract Management
- Administrative Support & Scheduling
- Inventory and asset tracking
- Interpersonal communication
- Process Improvement & Workflow Organization
- Risk & Compliance Management
- Asana
- Salesforce
- Smartsheet
- Viventium
- Paychex
- Intuit
- Avaiture
Certification
12/19/2022 - Current
International Six Sigma Institute
Lean Six Sigma Master Black Belt - Authorized ID# 29963904658332
Affiliations
10/01/2023 - Present
Cancer Fund
Screening Committee Member
- Responsible for evaluating and selecting candidates to determine their suitability to be funded for their early stage start up.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Assistant to the CEO - Talent Catalyst Solutions
07.2024 - Current
Executive Assistant to the COO - DevOPS Detroit
04.2023 - 07.2024
Sr. Executive Assistant - Walt Disney Company
08.2022 - 06.2023
Sr. Executive Assistant to the CEO & CFO - GRSEE Consulting Inc.
03.2022 - 07.2022
Executive Assistant - Complete Health Advisors
01.2021 - 03.2022
Administrative Assistant to the Executive Director - Bankers Life & Casualty Insurance
03.2020 - 09.2020
Sr. Executive Assistant to the Vice President - Vistana Signatures Experience
10.2018 - 12.2019
Administrative Assistant - Ready 2 Learn LLC
02.2014 - 06.2018
Western Governors University - Bachelor of Science, Business Administration
Accomplishments
- Quarterly Impact Award – Cybersecurity Audit Firm (2022): Commended by CEO and CFO for exceptional organization, confidentiality, and executive-level support during federal compliance audit cycles.
- Top Support Staff Performer – Hospitality Sales Division (2019): Awarded for supporting the Vice President of Business Development in achieving record-setting sales growth through timely reporting, lead management, and event coordination.
- Saved over $50K in travel and administrative costs by negotiating with vendors, optimizing travel bookings, and identifying operational inefficiencies.
References
References available upon request.
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