Lynda Hall
Claremore,OK
Summary
Results-oriented Administrative Assistant with over 10 years of experience in managing diverse responsibilities, enhancing communication, and optimizing workflows. Proven expertise in overseeing office operations and providing exceptional support to executive staff, ensuring seamless daily functions. Successfully coordinated complex schedules, handled high-volume correspondence, and implemented workflow improvements that increased efficiency. Recognized for strong organizational and multitasking abilities, while consistently maintaining a high level of accuracy and attention to detail.
Overview
13
13
years of professional experience
Work History
Communication Coordinator
Claremore Police Department
02.2023 - 01.2026
- Developed and implemented crime prevention and safety-focused outreach programs, increasing community engagement and volunteer participation.
- Managed all department social media platforms; crafted posts, responded to public inquiries, and ensured consistent tone and policy adherence.
- Supported Records Clerk, responded to citizen questions and complaints, scanned reports, and released public records.
- Responded to public information requests during emergencies, disseminating updates in coordination with department leadership.
Administrative Associate to Vice President
University of Tulsa – University Compliance
11.2020 - 01.2023
- Supported the VP of University Compliance, the Director of Accessibility, and the Director of EHS.
- Delivered guidance and operational support to lower-level administrative personnel in Campus Security and Facilities Maintenance.
- Attended meetings for senior-level administration, accurately recorded detailed minutes, and ensured timely distribution to relevant stakeholders.
- Maintained comprehensive and organized records to support follow-up actions and decision-making.
- Tracked expenditures, managed vendor purchasing processes, prepared requisitions, and reconciled monthly accounts.
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets, and updating databases.
- Collected, calculated, and reported on expenditure and statistical data to inform senior administration.
- Organized and maintained filing and document management systems by coordinating, archiving, and purging files.
- Streamlined communication between departments, enhancing collaboration on compliance issues.
Administrative Assistant
University of Tulsa - Student Access
09.2019 - 11.2020
- Entered invoice data into the University database and updated details, including customer contacts and delivery dates to keep information current.
- Arranged travel and hotel accommodations for domestic business meetings and trips.
- Planned events and department activities by acquiring venues, developing guest lists, and organizing catering services.
- Oversaw filing systems and scanned documents to manage physical and electronic documents and information.
- Supported office operations, managed student correspondence, tracked student records, and handled incoming and emails.
- Promoted to Administrative Associate for University Compliance.
Department Assistant II
University of Tulsa - Facilities/Physical Plant
06.2013 - 09.2019
- Dispatched maintenance technicians for corrective and preventive service requests in university housing and campus facilities.
- Processed and tracked work orders through a computerized maintenance management system (CMMS).
- Assessed the urgency of requests and assigned tasks based on priority, trade, and staff availability.
- Communicated with students, faculty, and staff to gather details, provide updates, and confirm the completion of services.
- Coordinated emergency response for urgent maintenance issues.
- Maintained accurate records of service requests, labor hours, and materials used.
- Collaborated with facilities supervisors to optimize workflow and ensure service level standards were met.
- Controlled building access by supplying keys to contractors,
employees, and visitors.
Education
Associate Degree - Business Administration
Tulsa Community College
TulsaSkills
- Experience with CRM and office tools
- Advanced MS Office
- Bookkeeping
- Comprehensive meeting documentation
- Records and document control
- SharePoint, Teams, and DocuSign
- Scheduling and calendar management
- Phone and email etiquette
- Travel coordination
- Strong interpersonal and communication skills
- Confidentiality
- Organization
- Data entry and database management
Timeline
Communication Coordinator
Claremore Police Department
02.2023 - 01.2026
Administrative Associate to Vice President
University of Tulsa – University Compliance
11.2020 - 01.2023
Administrative Assistant
University of Tulsa - Student Access
09.2019 - 11.2020
Department Assistant II
University of Tulsa - Facilities/Physical Plant
06.2013 - 09.2019
Associate Degree - Business Administration
Tulsa Community College