Open To Work
Hi, I’m
Mackenzie Montgomery
Administrative Assistant
Saint Cloud,USA
Summary
Results-driven Real Estate Administrative Assistant skilled in transaction coordination and client relationship management. Successful in organizing property listings, streamlining document workflows, and ensuring compliance, leading to improved operational efficiency and heightened client satisfaction.
Overview
21
years of professional experience
Work History
The Aybar Group at Keller Williams Advantage III Realty - Richard Aybar LLCOrlando, Florida
Real Estate Administrative Assistant & Transaction Coordinator
08.2025 - 02.2026
Job overview
- Managed property listings to ensure accuracy and visibility in the real estate market.
- Maintained detailed and organized records to support compliance and streamline operations.
- Facilitated effective client communication to nurture relationships and address inquiries promptly.
- Scheduled property showings efficiently to accommodate both client availability and market demands.
- Prepared essential documents for transactions to ensure clarity and compliance.
- Coordinated transactions among stakeholders to achieve seamless closings and client satisfaction.
Keller Williams Advantage II Realty - LT Waterford LLCOrlando, FL
MCA - Market Center Administrator
01.2023 - 12.2025
Job overview
- Executed precise data entry tasks to maintain accurate and up-to-date records.
- Oversaw budget management to ensure optimal allocation of resources and adherence to financial guidelines.
- Scheduled appointments efficiently to maximize productivity and enhance client satisfaction.
- Managed office operations to streamline workflows and improve overall office efficiency.
- Coordinated team meetings to facilitate communication and collaboration among staff members.
- Cultivated strong client relationships to enhance customer loyalty and satisfaction.
The Kendrick Team - EXP Realty - Kevin Kendrick LLCOrlando, FL
Real Estate Executive Assistant
01.2025 - 07.2025
Job overview
- Managed property listings to enhance visibility and attract potential buyers or tenants.
- Conducted market research to analyze trends and inform strategic decisions.
- Prepared essential documents to ensure compliance and facilitate smooth transactions.
- Facilitated effective client communication to build strong relationships and address inquiries.
- Coordinated and scheduled appointments to optimize time management and client accessibility.
Keller Williams Classic Realty - Woodhall Ventures, LLCOrlando, FL
Director of Communications
06.2022 - 12.2022
Job overview
- Cultivated strong media relations to enhance organizational visibility and positive public perception.
- Formulated strategic communication plans to align messaging with organizational goals and stakeholder expectations.
- Implemented crisis communication strategies to effectively manage and mitigate the impact of unforeseen events.
- Designed and developed internal communication initiatives to foster a transparent and engaged workforce.
CAVU, Inc @ EXP Realty, Michael Steve Montgomery PA
Real Estate Transaction Coordination / Executive Assistant
04.2018 - 06.2022
Job overview
- Executed accurate data entry to maintain up-to-date records and support organizational efficiency.
- Processed invoices promptly to ensure timely payments and maintain positive vendor relationships.
- Managed document workflows to streamline access to critical information and enhance operational effectiveness.
- Facilitated clear client communication to address inquiries and provide exceptional service.
- Coordinated scheduling of appointments to optimize staff availability and improve client access to services.
- Orchestrated transactions between departments to ensure seamless collaboration and workflow integration.
Nerium International
Independent Brand Partner
04.2014 - 03.2018
Job overview
- Marketing and selling products to potential Brand Partners and Customers both online and in person through direct sales; Team Building; training, and coaching/support; Earned a Lexus Car Bonus in the first year as well as a luxury vacation and several cash bonuses due to achievements in volume goals achieved both as a team and personally.
Keller Williams Classic Realty
Temporary Office Administrator & Assistant Market Center Administrator
01.2018 - 02.2018
Job overview
- Temporary Assistant Market Center Administrator with multiple duties: A/P, AR, General Journal Entries, Real Estate Disbursement Authorizations, Administering staff payroll using ADP; Issuing 1099's to agents/vendors; Invoicing; Depositing & issuing commissions from real estate transactions; Human Resources related paperwork and data entry; Daily deposits; Daily financial reporting; Weekly Soft Close, Weekly/monthly finance reports, Monthly Transmittal to corporate; Agent financials; Garnishments & deductions;
Lexington Humane Society
Accounting Assistant
10.2011 - 04.2012
Job overview
- A/R, A/P, Daily Bank Deposits, GL Entries, Daily Reporting and recording transactions in Quickbooks; Administration of payroll; Verifying accuracy of payroll run; Merchant account reconciliation, Garnishments, Payroll deductions; Month-end close; Annual financial audit clerk; Human Resources functions (Maintain associate files/attendance records, complete paperwork related to new hires, salaries, health care, benefits, worker's comp, incident/bite reports, & termination), Coordinating retirement contributions & deductions; Leader of employee committees
Lexington Fayette Urban County Government
Community Corrections Officer
02.2009 - 10.2011
Job overview
- Trained Intake Booking Officer; Weapons qualified; Transport qualified; Processing newly arrested offenders by obtaining proper identification & placing into housing units; Booking offenders into the database for court processing; Releasing inmates on bond/time served/court order; Maintaining order in a relatively hostile environment; Responding to emergencies; Work under intense pressure and maintain a calm demeanor; Care, custody, and control of approximately 80 inmates at a time in a direct supervision setting; Leading inmates to maintain a clean and safe dormitory; Providing discipline/settling disputes; Conducting pat frisks/unclothed searches/property searches;
Lexington Humane Society
Bookkeeper & Executive Assistant
05.2005 - 02.2009
Job overview
- A/R, A/P, Daily Bank Deposits, GL Entries, Daily Reporting and recording transactions in Quickbooks; Administration of payroll for approximately 70+ employees, Verifying accuracy of payroll run; Merchant account reconciliation, Garnishments, Payroll deductions; Month-end close; Annual financial audit clerk; Human Resources functions (Maintain associate files/attendance records, complete paperwork related to new hires, salaries, health care, benefits, worker's comp, incident/bite reports, & termination), Coordinating retirement contributions & deductions; Leader of the 'Employee of the Month' recognition committee;
Education
Bluegrass Community & Technical College
Associate of Arts - AA from Arts
01-2008
Bluegrass Community and Technical College
Associate of Arts and Sciences - AAS from Business Management & Marketing
01-2008
Skills
- Account Receivables
- Accounts Payable
- Admin Assistant
- Bookkeeping
- Business Administration
- Clerical Skills
- Communication Skills
- Customer Service
- Digital Marketing
- Employee Engagement
- Employee Training
- Event Coordination
- Event Planning
- Follow Up Skills
- Human Resources Experience
- Leadership Development
- Microsoft Outlook
- Microsoft Windows
- Payroll Processing
- Phlebotomy
- Real Estate
- Real Estate Accounting
- Real Estate Contracts
- Receptionist
- Reconciling
- Recruiting
- Relationship Management
- Staff Management
- Staffing Leadership
- Data entry
- Transaction coordination
- Budget management
- Communication strategies
- Client relationship management
- Market analysis
- Office administration
- Scheduling appointments
- Document management
- Problem solving
- Time management
- Attention to detail
- Team collaboration
- Conflict resolution
- Customer service
- Meeting planning
- Adaptability
- Logistics coordination
- Budgeting assistance
- Calendar management
- Office management
- Expense reporting
- File management
- Maintaining schedules
- Scheduling
- Travel arrangements
- Travel planning
- Business correspondence
- Document preparation
- Information confidentiality
- Spreadsheet creation
- Travel coordination
- Confidentiality
- Schedule management
- Process improvement
- Report generation
- Quality control
- Meeting support
- Event coordination
- Master calender management
- Social media management
- Spreadsheet tracking
- Mail management
- Performance improvement
- Extensive vocabulary
- Project planning
- Report writing
- Proper phone etiquette
- Business administration
- Articulate and well-spoken
- Social media
- Compensation and benefits
- Advanced MS office suite
- Risk management
- Email management
- Customer Service-oriented
- Self-starter
- Invoice processing
- Workers' compensation
- Presentation development
- File organization
- Travel administration
- Appointment setting
- Software knowledge
- Professional and mature
- Human resources management (HRM)
- Executive support
- Strong problem solver
- Conflict management
- Logistics and schedule management
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
English
Native language
Spanish
Beginner (A1)
A1
Work Preference
Job Search Status
Open to workWork Type
Full TimePart TimeContract WorkLocation Preference
HybridRemoteOn-SiteSalary Range
$17/hr - $1000/hrTimeline
Real Estate Administrative Assistant & Transaction Coordinator
The Aybar Group at Keller Williams Advantage III Realty - Richard Aybar LLC
08.2025 - 02.2026
Real Estate Executive Assistant
The Kendrick Team - EXP Realty - Kevin Kendrick LLC
01.2025 - 07.2025
MCA - Market Center Administrator
Keller Williams Advantage II Realty - LT Waterford LLC
01.2023 - 12.2025
Director of Communications
Keller Williams Classic Realty - Woodhall Ventures, LLC
06.2022 - 12.2022
Real Estate Transaction Coordination / Executive Assistant
CAVU, Inc @ EXP Realty, Michael Steve Montgomery PA
04.2018 - 06.2022
Temporary Office Administrator & Assistant Market Center Administrator
Keller Williams Classic Realty
01.2018 - 02.2018
Independent Brand Partner
Nerium International
04.2014 - 03.2018
Accounting Assistant
Lexington Humane Society
10.2011 - 04.2012
Community Corrections Officer
Lexington Fayette Urban County Government
02.2009 - 10.2011
Bookkeeper & Executive Assistant
Lexington Humane Society
05.2005 - 02.2009
Bluegrass Community & Technical College
Associate of Arts - AA from Arts
Bluegrass Community and Technical College
Associate of Arts and Sciences - AAS from Business Management & Marketing