MaDiana Diaz

• Maintained strict confidentiality of sensitive financial data, safeguarding company information and upholding professional ethics standards in all dealings.
• Established strong working relationships with clients, maintaining consistent communication throughout project engagements.
• Identified potential risks and devised appropriate mitigation strategies to protect project timelines and budgets.
• Developed complete business plans and operational strategies for new and existing businesses.
• Performed as a consultant for startup businesses in accounting, administration, and marketing for various construction professionals or independent contractors.
• Provided expert guidance on small business bookkeeping strategies, minimizing disruption during organizational transitions.
• Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
• Gathered financial information, prepared documents, and closed books.
• Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping.

Coordinated efforts to meet the goals and objectives for clients' sustainability plans and LEED certifications in collaboration with several other professionals as follows:

• Conducted research and evaluated material selections reporting the detailed findings for certification issues.
• Devised a metrics-driven tracking system using Microsoft Dynamics for project management and consultant billing.

Assisted executive leadership in refining the company's financial processes to include: profit and loss analysis, labor hour tracking per job, and WIP reporting.

• Full-charge Bookkeeping with technology protocol and office procedures to include Intercompany Transactions for 3 holding companies
• Set up and maintain Quickbooks accounting with a specialized chart of accounts and change order system for construction contractors & oil field service business
• Reconciliation of cash accounts, credit accounts, general ledger and job accounts
• Vender credit account management and accounts payable processing
• Billing/accounts receivable management including collections and legal filings
• State sales tax reports for Louisiana & Texas
• Custom Excel reports - budgets, cash flow forecasts, and various tracking forms
• Capital asset tracking and equipment depreciation schedules
• Review of insurance certificates and policies, asserting proper coverage from sub-contractors
• Advise when general liability or other coverage needs adjustment
• Payroll administration - including in-house processing, benefits or contracted
• Management of junior accountants, A/P & A/R clerks, administrative assistants
• Periodic report creation and tools - corporate financials, budgets, and business plans

• Daily or weekly presentations/training to 20+ subcontractors
• Meet with stakeholders to ensure environmental health & safety expectations met
• Ensure documentation/photographs provided for public relations & certifications
• Coordination of up to twenty independent contractors, subcontractors & vendors daily with ability to follow instructions well and make decisions with no supervision
• Construction field liaison to implement unprecedented contract expectations
• Drive processes with project managers concerning bids, subcontracting, and progress
• Diplomatically resolve customers complaints on as-needed basis
• Management included budgeting, negotiating contracts and overseeing projects
• Lead a team to produce pro-forma and design plan for real estate development

• Collaborated with executive leadership on strategic planning initiatives, aligning organizational goals with financial objectives.
• Performed detailed variance analysis of actual results compared to budgets/forecasts enabling proactive adjustments in plans.
• Executed vendor setup and payment, administration of bank accounts and account reconciliations.
• Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
• Prepared internal and regulatory financial reports, balance sheets and income statements.
• Performed banking, business administration and financial tasks for the start-up organization.

• Coordinated cross-functional teams, resulting in seamless project execution and enhanced outcomes.
• Streamlined draw request processing for timely payments by implementing efficient organizational systems and preparing the supporting AIA702/703 documentation for a $150M+ LEED Platinum project.
• Monitored project costs, developed job cost forecasts, and managed subcontractor payment requests
• Supported the successful onboarding of new subcontractors to comply with financial and LEED requirements by offering training and collaborating on best practices.
• Enhanced communication between accounting and project management teams with regular financial updates and collaborative meetings.
• Ensured compliance with Bovis Lend Lease accounting and LEED for Building Design and Construction (LEED BD+C) standards through meticulous record-keeping and documentation practices.
• Ensured consistent application of company expense policies across all project teams by providing training and guidance on proper procedures.
• Contributed to successful project completion by providing timely data analysis for informed decision-making processes and achieving LEED certification incentive.

• Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
• Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
• Gathered financial information, prepared documents, and closed books.
• Used various software to prepare documents, reports, and presentations.
• Identified significant tax savings opportunities by conducting in-depth research on applicable deductions and credits.
• Enhanced financial accuracy by meticulously reconciling bank statements and financial records monthly.