Madison Carpenter
Lewisport,KY
Summary
Dynamic executive assistant with a proven track record at Southern Star Central Gas Pipeline Inc., adept at logistics coordination and maintaining information confidentiality. Expert in calendar management and event planning, enhancing operational efficiency and fostering strong stakeholder relationships. Skilled in advanced MS Office applications, driving process improvements and supporting executive decision-making.
Overview
2
2
years of professional experience
Work History
Executive VP, CCO, and General Counsel Assistant
Southern Star Central Gas Pipeline Inc.
07.2024 - Current
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
Executive Assistant to the Chairman and CEO
Perry County Memorial Hospital
10.2023 - 07.2024
- Coordinated complex travel arrangements for the Chairman and CEO, ensuring timely arrivals and optimal itineraries.
- Managed calendar for executive, prioritizing appointments and minimizing scheduling conflicts effectively.
- Prepared detailed documentation for meetings, ensuring all materials were accurate and available in advance.
- Facilitated communication between departments, enhancing information flow and collaboration within the organization.
- Handled inquiries from diverse stakeholders, representing the executive office with professionalism and poise.
- Assisted in talent acquisition process through candidate sourcing, interview coordination, reference checks to ensure top-tier hires.
- Organized and coordinated conferences and monthly meetings.
Education
No Degree - Business Administration
Arizona State University
Tempe, AZ08-2024
No Degree - Nursing
Owensboro Community And Technical College
Owensboro, KY08-2017
Skills
- Expense reporting
- Information confidentiality
- Meeting planning
- Logistics coordination
- File management
- Calendar management
- Travel coordination
- Event coordination
- Process improvement
- Documentation and reporting
- Spreadsheet tracking
- Meeting support
- Spreadsheet creation
- Professional and mature
- Excel spreadsheets
- Presentation development
- Advanced MS office suite
Affiliations
- Chamber of Young Professionals - Owensboro Chamber of Commerce
- WING - Women in Natural Gas
Timeline
Executive VP, CCO, and General Counsel Assistant
Southern Star Central Gas Pipeline Inc.
07.2024 - Current
Executive Assistant to the Chairman and CEO
Perry County Memorial Hospital
10.2023 - 07.2024
No Degree - Business Administration
Arizona State University
No Degree - Nursing
Owensboro Community And Technical College