Madison Diamond
Santa Clarita,CA
Summary
With a Bachelor of Arts in Radio, Television, and Film from San Jose State University and a strong background in administrative support, customer service, and on-set production, I am eager to bring my diverse skill set and enthusiasm to your team. Over the years, I have built a well-rounded professional foundation. My experience as an Administrative Assistant for the County of Santa Clara has strengthened my abilities in organization, scheduling, and communication. Prior to this, I held leadership roles in retail and developed a strong understanding of client relations, staff management, and daily operations. In addition, I gained hands-on experience in media production through my roles as a Set Costumer and Best Boy Grip at Spartan Film Studios, and as a student producer and assistant on multiple film projects. I am confident that my adaptability, creativity, and commitment to continuous learning make me a strong candidate. I welcome the opportunity to contribute to your team and would appreciate the chance to discuss how my background can support your goals.
Overview
10
10
years of professional experience
Work History
Administrative Assistant
County of Santa Clara
02.2025 - 03.2026
- Screens and telephone callers, greets the public; makes appointments and arranges conferences
- Directs callers to appropriate departments, officials, or other staff members
- Provides general information to the public, clients, and internal departments regarding departmental services and procedures
- Composes routine letters and other documents from notes or verbal directions
- Assists the manager by handling routine administrative tasks and responsibilities
- Records minutes meeting minutes and prepares concise summaries for distribution
- Maintains and organizes office files, records, and division manager’s calendar
- Occasionally leads the review of materials and coordinates assignments among staff
- Arranges travel accommodations and itineraries
- Manages office supply purchases and ensures replenishment within the designated budget
- Collaborates with graphic designers to review and develop visual materials
- Works closely with communication officers and graphic designers to follow current social media trends and create engaging posts
- Contributes to the podcast production by helping script content and setting up camera and lighting equipment
- Served as Production Assistant during podcast filming, supporting the director with various on-set tasks
- Ensured smooth production flow by coordinating logistics and responding quickly to the director's needs
- Supported pre- and post- production activities to maintain an organized efficient workflow
- Composes and puts together documents to make mass purchases for equipment
Level Two Assistant Manager
BoxLunch
04.2022 - 02.2025
- Greeting and communicated with customers
- Stock and replenished merchandise on the sales floor and backroom, maintaining accurate inventory
- Organize product displays on the floor and ensured shelves were stocked and visually appealing
- Managed and fulfilled online orders, ensuring accuracy and timely processing
- Assisted customers with returns and exchanges
- Organized and created work schedules for managers and associates to ensure workflow and appropriate store coverage
- Train and onboarded new hires
- Calculate and approve payroll
- Design and updated visual displays to align seasonal promotions
- Supervised daily operations on the sales floor, team productivity and customer satisfaction
- Managed shipping and merchandising by coordinating product flow
- Handle inter-store communication via email and conference calls to discuss inventory, promotions, and other store details
Front Desk Receptionist
Natural Spinal Care
Dublin, CA
01.2016 - 03.2020
- Front Office Administrator, overseeing day-to-day operations of the front desk
- Scheduled patients appointments and managed the appointment calendar efficiently
- Processed payments from patients and insurance companies
- Communicated with insurance companies to inquire patient coverage and obtain necessary information
- Organized and maintained patient files and administrative paperwork
- Ensured a clean, welcoming, and professional office environment
- Assisted patients and doctors
- Greet and welcome guests
- Answer and direct incoming calls to the appropriate doctor
Set Costumer
Spartan Film Studios
San Jose, CA
06.2019 - 08.2019
- On-set stylist, supporting the overall visual continuity and styling needs of the production
- Maintained and managed actor wardrobes throughout filming to ensure consistency and presentation
- Assisted in selecting the wardrobe pieces that aligned with character profiles and creative vision
- Maintained continuity throughout filming for wardrobe throughout production
- Supervised wardrobe usage
- Organized wardrobe items on racks for efficient access
Best Boy Grip
Spartan Film Studios
San Jose, CA
07.2019 - 07.2019
- Assisted Key Grip in supporting all aspects of on-set equipment setup and management
- Managed grip equipment before, during, and after filming, ensuring organization and readiness
- Assisted in pre-shoot equipment checks to verify proper functionality and safety standards
- Retrieved and delivered necessary gear to the Key Grip during active filming
- Supported the grip team in executing lighting and rigging setups
Education
Bachelor of Arts (BA) - Radio-Television-Film
San Jose State University
San Jose, CA12.2021
General Education - undefined
Dublin High School
Dublin, CA06.2017
Skills
- Experience in creating call sheets
- Creative thinking and creativity in writing
- Strong verbal communication
- People-oriented with a positive and cooperative attitude
- Strong problem-solving abilities with a proactive approach to overcoming challenges
- Provide thoughtful recommendations for visual and promotional materials, including footage, images, and posters
- Performs well under pressure and remains effective in high-stress, fast-paced environments
- Ability to communicate and have an understanding with others
- Self-motivated learner and dependable team player, adaptable to evolving project needs
- Open to continuous learning and adaptable to changing job-related policies, tools, and procedures
- Actively follows and analyzes current media trends across various social media platforms to inform creative strategies
- Proficient in Microsoft Office Suite, including Word, Excel, Teams, Forms, Outlook, and OneDrive, with the ability to efficiently create, manage, and collaborate on documents and projects
- Adobe Premiere: Creating sequences, editing footage, adding/removing audio, exporting the final cut
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Administrative Assistant
County of Santa Clara
02.2025 - 03.2026
Level Two Assistant Manager
BoxLunch
04.2022 - 02.2025
Best Boy Grip
Spartan Film Studios
07.2019 - 07.2019
Set Costumer
Spartan Film Studios
06.2019 - 08.2019
Front Desk Receptionist
Natural Spinal Care
01.2016 - 03.2020
General Education - undefined
Dublin High School
Bachelor of Arts (BA) - Radio-Television-Film
San Jose State University