Madison Harris
Calera,AL
Summary
Detail-oriented municipal professional with experience in municipal operations and local government finance. Demonstrated expertise in reconciling more than 30 municipal bank accounts on a recurring basis and preparing agendas and recording minutes for City Council meetings. Over one year of experience working in a City Clerk/Treasurer setting. Known for integrity, accuracy, and effective communication with elected officials, staff, and the public. Strong customer service background and collaborative team member. Technologically proficient with Microsoft Office, Windows operating systems, and municipal software platforms including Local Government Accounting Software/Zortec and Municipal Software Group for Municipal Court.
Overview
10
10
years of professional experience
Work History
City Clerk/Treasurer
City of Helena
2018.11 - Current
- Setting agendas and taking minutes for City Council meetings
- Responsible for uploading City Council agendas and minutes (as well as Beautification Board, Diversity & Inclusion, Helena Historical Preservation Committee, HOT Board, Library Board, Planning & Zoning, and TAG Board agendas and minutes) to the City's website
- Submitting payroll for 120+ employees biweekly
- In addition to payroll, preparing and submitting state RSA and RSA-1 reports in compliance with state requirements
- Handling onboarding and off-boarding for employees as HR
- Maintaining Time & Attendance for all City employees
- Reconciling Bank Statements Monthly for 30+ City Accounts, including General Fund, Corrections, Athletics, Concessions, Police Explorers, Fire Explorers, etc.
- Updating City General Fund budget quarterly to accurately reflect all expenses and provide to City Council members
- Fulfilling citizen requests for Public Records as applicable in a timely manner
- Working towards CMC Designation with University of Alabama Continuing Education
Acting City Clerk/Treasurer
City of Helena
2024.10 - 2025.11
- See above descriptions
Court Magistrate
City of Helena
2020.02 - 2024.10
- In addition to daily Accounts Payable work, assisted other Court Magistrates with various court duties
- Familiarity with Municipal Software Group for defendant profiles, cases, payments, forms, etc.
- Issue failure to appear letters, drivers license suspensions, or warrants as needed
- Maintaining annual CEUs with AOC (still currently certified as of January 2026)
Accounts Payable Clerk
City of Helena
2018.11 - 2024.10
- Handled Accounts Payable for each department within the City (Admin, Fire Department, Library, Parks Department, Police Department, Public Works, and Inspections) for General Fund, as well as Corrections Account, Athletics Account, Concessions Account, and other cash accounts for the City
- Familiarity with Local Government/Zortec Accounting software
- Prepared outstanding Purchase Orders for approval by the Mayor
- Prepared current Accounts Payable information for City Council meetings regarding bills outstanding/awaiting Council approval and bills paid since previous Council meeting
- Assisted city employees with expense/reimbursement reports, including submitting for supervisor/Mayor approval
- Maintain Petty Cash drawer, including a record of receipts/codes, and reconciling cash on hand at any given time
- Complete municipal assessment letters, email letters to those requesting them, update assessment letter log, and file letters for Accounts Receivable to apply payment as received
- Assisting any walk-in residents/customers with questions regarding municipal court, building permits, business licenses, sales/use tax, and any other services within the City
Scheduler - Temporary Agency Placement
Downstream Logistics
2018.09 - 2018.11
- Temporary job placement for scheduling routes for delivery trucks delivering furniture for various companies in the Southeast.
Patient Financial Services Manager
Bradford Health Services
2017.08 - 2018.08
- Responsible for overseeing accounts payable/receivable for the Shelby County Office
- Managed patient accounts for the Shelby County Office
- Verified insurance benefits for treatment for various levels of care
Office Manager
Southland Process Group
2017.04 - 2017.07
- Responsible for overseeing accounts payable/receivable
- Coordinated with the corporate office regarding new employees, expense reports, and weekly payroll
- Organized travel and adequate dispersal of funds for employees working out of town
Court Referral Officer
Shelby County Community Corrections
2015.11 - 2017.04
- Conducted defendants’ evaluations and monthly monitoring sessions while in the program
- Oversaw caseloads for six municipal courts while also reporting to each court weekly
- Familiar with Model Integrated Defendant Access System (MIDAS)
- Prepared defendants’ progress reports for monthly review by judges
- Gave drug tests to defendants in court as requested by judges
Education
Bachelors - Criminal Justice
University of Alabama At Birmingham
Birmingham, AL04.2015
Skills
- Organizational skills
- Problem-solving skills
- Researching skills
- Time management
- Attention to detail
- Multitasking
Timeline
Acting City Clerk/Treasurer
City of Helena
2024.10 - 2025.11
Court Magistrate
City of Helena
2020.02 - 2024.10
City Clerk/Treasurer
City of Helena
2018.11 - Current
Accounts Payable Clerk
City of Helena
2018.11 - 2024.10
Scheduler - Temporary Agency Placement
Downstream Logistics
2018.09 - 2018.11
Patient Financial Services Manager
Bradford Health Services
2017.08 - 2018.08
Office Manager
Southland Process Group
2017.04 - 2017.07
Court Referral Officer
Shelby County Community Corrections
2015.11 - 2017.04
Bachelors - Criminal Justice
University of Alabama At Birmingham