MADISSON FUSON
Billings,MT
Summary
A highly organized administrative professional with extensive experience supporting senior executives in fast-paced environment. Committed to achieving results through adaptability and attention to detail, utilizing skills in calendar management, document preparation, and communication. Expertise in coordinating schedules, preparing comprehensive reports, and facilitating effective communication within office. Demonstrated proficiency in prioritizing workloads and utilizing advanced organizational skills to ensure seamless office functionality.
Overview
10
10
years of professional experience
Work History
Facilities Senior Secretary
Yellowstone County
Billings, Montana
08.2022 - Current
- Oversaw access management for Yellowstone County employees across multiple systems and facilities. Coordinated issuance of access badges and gate cards for various personnel, including new hires and vendors. Administered employee photos for badge creation and maintained accurate records of personnel changes. Executed monthly audits to ensure compliance regarding unreturned property from terminated employees. Delivered comprehensive access audit reports to HR and department leaders as needed.
- Administered employee parking offer letters and payroll deduction authorizations. Adjusted parking assignments in response to employee exits. Collaborated with HR to maintain an accurate parking seniority list for payroll processing.
- Administered accurate time clock entries to ensure timely payroll processing for department.
- Oversaw departmental communication and coordinated facilities email group to streamline maintenance request processes.
- Organized and maintained facilities calendar, ensuring timely scheduling of meetings.
- Managed payments for 8 credit card accounts and provided purchase requisitions for vendor invoices. Managed warranties and refunds to support departmental operations.
- Managed first aid inventory and supplies to support team readiness. Assisted in maintaining stock levels to ensure availability of essential items. Organized supplies for easy access during emergencies.
- Managed event reservation processes for conference rooms and issued necessary badge access for participants.
- Managed scheduling processes for event applications reserving courthouse lawn.
- Managed lost and found operations to ensure efficient retrieval of misplaced items.
- Maintained log and key management for nursing room operations.
- Managed motor pool operations, managing reservations and facilitating repair and maintenance processes. Developed quarterly mileage reports. Enhanced vehicle management efficiency through systematic tracking of usage and maintenance.
- Facilitated seamless management of two camera systems across three buildings, improving departmental account efficiency. Delivered timely access to security footage for YCSO, BPD, MHP, judges, and courtrooms. Enhanced security measures through effective footage access management.
- Facilitated timely departmental mail deliveries and package handling.
- Oversaw operations of eight elevators within five buildings. Managed annual inspection permit compliance and coordinated inspection schedules. Facilitated timely repairs and service requests to maintain elevator functionality.
- Tracked and documented the geographical positioning of panic alarms to ensure optimal safety measures.
- Oversaw maintenance of 15 boilers within 6 buildings, ensuring compliance with annual inspection permits. Managed documentation of employee boiler operation certificates. Scheduled and coordinated inspections and repairs to optimize operational efficiency. Processed service requests to address maintenance needs promptly.
- Oversaw maintenance of fire safety systems, including sprinklers and alarms, to ensure compliance with safety regulations. Coordinated quarterly and annual inspection schedules. Managed submission of service requests for repairs and maintenance.
- Conducted research on parts pricing and ordering processes. Assisted in managing inventory levels.
- Assisted in maintaining cleanliness of facilities. Supported supply ordering processes to ensure availability of necessary materials. Collaborated with team members to uphold sanitation standards.
- Facilitated seamless access to necessary resources by managing the distribution of badges, fobs, physical keys, and first aid supplies.
Election Assistant
Yellowstone County
Billings, Montana
10.2021 - 07.2022
- Verified voter eligibility by obtaining signatures and recording names to prevent unauthorized participation.
- Facilitated ballot distribution to voters and addressed inquiries regarding voting procedures.
- Gathered essential data from voters to ensure proper identification of voting locations and ballots.
- Executed voter outreach initiatives by mailing and tracking voter registration cards across Yellowstone County.
- Executed data entry tasks utilizing MT votes to ensure accurate record-keeping.
- Conducted daily verification of multiple obituary sources to ensure accurate voter status updates.
- Managed the process of checking in undeliverable ballots and voter confirmation cards, facilitating necessary communication with voters.
- Assisted in training new election staff on procedures and systems.
- Participated in pre-election training sessions to maintain up-to-date knowledge of policies, processes, and equipment requirements.
- Processed incoming and outgoing mail and packages according to established procedures.
Election Judge
Yellowstone County
Billings, Montana
04.2018 - 04.2021
- Obtained signatures and recorded names of voters to prevent voting of unauthorized persons.
- Closed voting booths by sealing ballot boxes and turning in votes.
- Distributed ballots to voters and answered questions concerning voting procedures.
- Collected necessary information from voters to determine correct voting location and ballot.
- Sorted and audited incoming ballot batches.
- Facilitated efficient ballot counting by supporting Elections department head with tabulator machine operations.
- Served on the Reconciliation Board to help determine write-ins and over-votes.
- Managed polling site operations, ensuring compliance with election laws and procedures.
- Maintained strict confidentiality of voter information, safeguarding privacy throughout the entire electoral process.
- Maintained accurate voter records, verifying voter eligibility and registration status.
Financial Services Representative
First Interstate Bancsystem Inc.
Billings, MT
04.2017 - 04.2018
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Answered high-volume, multi-line telephone, directing callers to appropriate company personnel.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
- Entered daily data in computer systems and documented office activities.
- Sorted, received and distributed mail correspondence between departments and personnel.
- Managed over 50 customer calls per day.
Teller
First Interstate Bancsystem Inc.
Billings, MT
08.2016 - 04.2017
- Provided high level of customer service through friendly approach, strong professionalism and timely assistance with customer transactions.
- Handled various accounting transactions.
- Executed wire transfers, stop payments and account transfers.
- Checked amount details and fraud markers for transaction papers such as checks and money orders.
- Performed customer transactions for money orders, cashiers checks, deposits and withdrawals.
- Organized, stocked and maintained teller window area.
- Completed special procedures for customers such as ordering new checks, stopping payments or investigating identity theft.
- Processed quarterly vault and ATM audits with zero error rate.
- Maintained balancing record with 100% rate of accuracy.
Education
Bachelor of Science - Business Administration And Management
Montana State University Billings
Billings, MT05-2029
High School Diploma -
Billings Senior High School
Billings, MT05-2014
Skills
- Office administration
- Advanced organization
- Attention to detail
- Fast learner
- Confidentiality
- File management
- Requisition processing
- Payroll processing
- Inventory purchasing
- Schedule management
Timeline
Facilities Senior Secretary
Yellowstone County
08.2022 - Current
Election Assistant
Yellowstone County
10.2021 - 07.2022
Election Judge
Yellowstone County
04.2018 - 04.2021
Financial Services Representative
First Interstate Bancsystem Inc.
04.2017 - 04.2018
Teller
First Interstate Bancsystem Inc.
08.2016 - 04.2017
Bachelor of Science - Business Administration And Management
Montana State University Billings
High School Diploma -
Billings Senior High School