Maggie Aimone

• Directly supports C-suite executives (CEO, COO, CFO, etc.) and works closely with the C-suite team.
• Strategy-oriented, prioritizing executive decision-making, project alignment, and company-wide communication.
• Trusted confidant and strategic partner, often influencing or preparing decisions on behalf of executives.
• Assists with executive decision-making, synthesizing information, and ensuring alignment with organizational goals.
• Strong communication and Interpersonal skills, leadership awareness
• Frequent interaction with investors, board members, clients, and other C-level leaders.
• Manages top-tier executive communications, financials, and board-level materials with utmost discretion.
• Managing calendars simultaneously, scheduling meetings. Proactive thinker to identify scheduling conflicts
• Preparing presentations, reports, and executive briefings
• Managing competing priorities, tracking executive time, and ensuring deadlines are met requires an almost superhuman level of precision.
• Acting as a liaison between the executive team and internal departments
• Organize meetings i appropriate time-zone and events, including setting agendas, preparing briefs, and recording minutes.
• Ensure pre-reads and presentations are on hand prior to meetings.
• Organize Scientific Advisory meetings, KOL Events, and Annual Conferences and register attendees. Record meetings and Transcripts via Zoom.
• Ensure pre-reads and presentations are on hand prior to meetings.
• Obtain signatures required through DocuSign for CDAs and corporate documents as needed.
• Gate keeper of latest corporate decks and CDAs on SharePoint.
• Organize and coordinate travel logistics including domestic and international flights, ground transportation, Apply for travel-visas, agendas; and compiling documents for travel-related meetings and prepare travel itineraries, and accommodations.
• Prepare and expense reports for the Executive Leadership Team members via Concur.
• Complete on-boarding processes for new hires and exit forms.

• Directed support to Chief Financial Officer and SVP-Business Process and Information Technology. Manage direct support and other senior executive's calendars, manage expenses, scheduling meeting via Teams, prioritizing internal/external meetings, event planning/execution, travel arrangements (in different time zones) and expense reports.

• Supported NIBR IT USEH Site Head and USEH Phi Lead, Informatics Systems.
• Managed projects, compose letters and reports, create/edit PowerPoint presentations.
• Maintained frequent and continual communication with customers and executives.
• Responsible for contract hiring (contingent worker procurement process) for NIBR IT via direct vendor management and Pro-Unlimited (independent contractors) processed through Elance and Ariba (i.e. completing a Task Order, setting a start date and with on-boarding process)
• Tracked and ensure on-boarding of new hires, terminations and transfers coordinated travel arrangements, reconcile expense reports and organize meetings.
• Successful stretch assignments:

*Worked with the admin team on special events and annual activities (i.e., Science Day)

*Assisted and work with DPMK with preparation of annual Fiesta.

• Year-end special project Procurement-i.e., IT Hardware, Software, Maintenance License Agreements.

• Presented to client’s business promotion services, graphic design, printing, ad-specialties and branding.
• Created PowerPoint and Word presentations, calendaring in MS Outlook.
• Conducted product research for price competition.
• Part-time

• Clinical Provided Administrative support to US ClinOps team; a National Director, three regional directors, three project managers, as well as 50 field regional staff nationwide: calendaring, travel, expense reports
• Worked independently and handle multiple tasks, often with competing priorities, in a very fast paced Environment; handle confidential documents.
• Managed on-boarding of new-hires, terminations and transfers.
• Managed inventory of site trial supplies: regulatory binders in timely fashion Successful stretch assignments:
• Worked with CRAs to ensure site had the prerequisite number of patients screened and ready to begin clinical trial.
• Worked closely with Project Managers on site selections for new trials and investigator lists; financial budgeting in Novartis tracking systems; planned and organized audit of a highly visible MS trial
• Organized, created content for, archived and managed web recorded meetings for all regional CRAs, Project Managers and Regional Managers for current on-going projects.

• Managed complex schedules, clearing them of conflicts to organize meetings
• Coordinated travel arrangements, including booking flights, hotels, and ground transportation
• Planned, organizing and implementing events such as team meetings, department-wide events and off-site
• Performed adhoc administrative responsibilities
• Took on special department projects
• Communicated with internal and external executives, i.e. banks and potential clients.

• Supported VP, Public Affairs – Managed Calendar organized meetings with high-leveled externals.
• Supported all supervisor's responsibilities as corporate officer; served as back-up to Coordinator for Dissemination and Media Programs and Public Affairs Associate.
• Managed grant applications, including budget preparation, grant negotiation, grant management.
• Worked with team on the submission of proposals to including submissions in response to RFP’s.