Mandy Shipley
Hoxie,KS
Summary
District Secretary & Board Clerk coordinating employee benefits, payroll, district budgeting, and confidential records for a K–12 school system. Manages benefits enrollment and changes, financial reporting, and budget, tax levy, or state and county filings while serving as a primary point of contact for 75+ employees per month, administrators, and board members. Supports accurate operations through policy interpretation, record control, and timely handling of sensitive information.
Overview
1
1
Certification
29
29
years of professional experience
Work History
District Secretary & Board Clerk
USD 412
Hoxie, KS
01.2016 - Current
- Coordinate employee benefits enrollment and changes for approximately 60 full-time employees as liaison to Blue Cross Blue Shield of Kansas and American Fidelity.
- Support approximately 420 students and approximately 100 full-time, part-time, and seasonal employees through district-wide financial and administrative operations.
- Process payroll and maintain accurate documentation to support timely employee compensation.
- Manage district budget preparation, expenditure monitoring, financial documentation, and required state and county reporting.
- Prepare budget, tax levy, financial, and official state and county certifications and filings with accuracy and timeliness.
- Process warrants, checks, purchase orders, and other financial transactions while maintaining supporting documentation and reconciliation records.
- Maintain confidential employee, payroll, financial, student, and Board records while interpreting district policies and directing complex inquiries to the right resource.
Bookkeeper
Zodrow Dirt & Trucking, LLC
Hoxie, KS
01.2014 - 01.2016
- Prepared 100% of quarterly sales tax filings with complete supporting documentation for review.
- Prepared 100% of quarterly sales tax filings with complete supporting documentation for review.
- Posted bank statements to the general ledger to keep financial records current and organized.
- Created and issued customer invoices, supporting timely billing and day-to-day bookkeeping needs.
- Prepared quarterly sales tax returns and maintained supporting records for compliance and audit readiness.
- Supported month-end close activities by reconciling records and keeping bookkeeping files accurate.
- Applied Microsoft Word & Excel to organize records, track transactions, and streamline routine bookkeeping tasks.
Accounting Clerk
David Leopold, CPA
Hoxie, KS
01.2013 - 01.2016
- Prepare client tax filings annually alongside required documentation to support timely, confidential processing.
- Process payroll records per period for multiple clients while maintaining accurate reporting and tax compliance.
- Post bank statements and maintain general ledger records for multiple clients with strong attention to reconciliation detail.
- Prepare monthly, quarterly, and annual sales tax returns with accurate supporting documentation and organized records.
- Communicate directly with clients about invoices, tax returns, documentation, and account details while protecting confidentiality.
Service Cashier
Brighton Ford
Brighton, CO
01.2009 - 01.2011
- Processed warranty claims through Ford and supported accounts receivable, accounting, and financial recordkeeping & reconciliation.
- Maintained organized invoice and repair-order records with Microsoft Word & Excel to support policy and procedure administration.
- Delivered professional customer service while answering questions and clarifying billing details.
Central Checkout Operations Manager
H-E-B Grocery
Austin/Round Rock, TX
01.2005 - 01.2009
- Directed daily checkout operations and provided leadership, training, and performance management for 100+ managers, cashiers, and carryouts.
- Managed staffing, scheduling, leave requests, labor costs, and departmental expenses within budget guidelines.
- Monitored financial, sales, labor, and inventory data and presented reports during management meetings.
- Recruited, trained, evaluated, and developed employees while maintaining high standards for customer service and operational performance.
- Resolved employee and customer concerns and maintained effective working relationships across multiple levels of the organization.
Lead Cash Controller
H-E-B Grocery
Round Rock, TX
01.2000 - 01.2005
- Managed ordering and inventory control for cash operations, keeping stock levels aligned with daily business needs.
- Trained and assisted cash-control staff on procedures, reinforcing consistent handling of daily transactions.
- Tracked petty cash and store expenses, maintaining accurate financial records for ongoing review.
- Supported daily financial operations by processing routine cash activities and maintaining orderly documentation.
- Maintained compliance with company standards by following established cash-handling and recordkeeping procedures.
Cash Controller
H-E-B Grocery
Round Rock, TX
01.1999 - 01.2000
- Prepared daily deposits and settlement reports with organized, audit-ready cash documentation.
- Resolved payment and transaction issues promptly while delivering clear, professional customer service.
- Tracked cash activity in Microsoft Excel to maintain accurate records and support daily reporting.
Cashier
H-E-B Grocery
Round Rock, TX
01.1998 - 01.1999
- Greet customers professionally, answer questions, and provide prompt checkout support.
- Balance the register, verify payments, and maintain accurate transaction records.
- Resolve routine pricing or transaction issues quickly to keep lines moving.
Education
Associate of Science - Accounting
Colorado Technical University
Westminster, Colorado01-2010
General Studies
Austin Community College
01-2002
Skills
- Employee benefits coordination
- Benefits enrollment & changes
- Payroll administration
- Employee records & confidential information
- Policy & procedure administration
- Financial & budget management
- Financial recordkeeping & reconciliation
- Compliance & regulatory reporting
- Microsoft Word & Excel
- Leadership & staff development
- Purchase orders processing
- ACA reporting
- Onboarding coordination
- FMLA administration
- Leave administration
- Compensation analysis
- General ledger posting
- Audit preparation
- Month-end close
Certification
Emergency Substitute License
Timeline
District Secretary & Board Clerk
USD 412
01.2016 - Current
Bookkeeper
Zodrow Dirt & Trucking, LLC
01.2014 - 01.2016
Accounting Clerk
David Leopold, CPA
01.2013 - 01.2016
Service Cashier
Brighton Ford
01.2009 - 01.2011
Central Checkout Operations Manager
H-E-B Grocery
01.2005 - 01.2009
Lead Cash Controller
H-E-B Grocery
01.2000 - 01.2005
Cash Controller
H-E-B Grocery
01.1999 - 01.2000
Cashier
H-E-B Grocery
01.1998 - 01.1999
General Studies
Austin Community College
Associate of Science - Accounting
Colorado Technical University