Margarita Martinez

• Manage the end-to-end procurement process, ensuring timely and cost-effective purchasing and delivery of goods to meet production and customer demand.
• Maintain accurate inventory records, tracked stock levels, and adjusted inventory based on demand forecasts to optimize supply chain efficiency.
• Coordinate logistics for shipping orders, negotiated favorable rates with carriers, and monitored shipments to reduce transportation costs.
• Collaborate cross-functionally with procurement, accounting, and operations teams to streamline workflows and improve overall process efficiency.
• Develop and implement contingency plans to address potential supply chain disruptions, minimizing delays and shortages.
• Resolve discrepancies between invoices, purchase orders, and packing slips in coordination with the accounting department, ensuring accurate and timely payments.
• Provide customer service support by addressing out-of-stock inquiries, offering alternative solutions, and recommending products to ensure satisfaction.

• Accounts Payable
• Prepared and delivered aging reports to senior executives, ensuring accurate tracking of outstanding liabilities and supporting strategic decision-making.
• Reconciled cash and balance sheet accounts, maintaining financial accuracy and integrity.
• Communicated with vendors on open and past-due invoices, resolving payment issues promptly to ensure smooth cash flow.
• Managed weekly payment processing and ensured adherence to organizational deadlines.
• Posted monthly journal entries and maintained financial reporting compliance.
• Reviewed and processed employee expense reimbursements, ensuring policy adherence and accuracy.
• Trained and mentored new staff on company policies and procedures, contributing to seamless onboarding.
• Ensured compliance with tax regulations by identifying and reviewing 1099 vendors for filing.
• Conducted monthly trial balance reviews, identifying discrepancies and ensuring financial accuracy.
• Compiled and submitted sales tax data for state filings, ensuring timely compliance.
• Maintained and updated policy documents and procedures, promoting consistency across teams.
• Provided key performance indicator (KPI) data to executives to support business analysis and decision-making.
• Managed weekly cash flow reports, tracking financial movements and forecasting liquidity to ensure financial stability.
• Accounts Receivable
• Reconciled and submitted invoices to customers, ensuring accurate and timely billing processes.
• Proactively followed up with customers on past-due invoices, resolving payment issues to maintain steady cash flow.
• Prepared and delivered aging reports to executives, providing insights into the status of receivables.
• Processed bank files and applied payments to open invoices, ensuring accurate account tracking.
• Assessed new customers for credit line extensions, managing financial risk effectively.
• Collaborated with the sales team to communicate and integrate new procedures into customer-facing operations.

• Reviewed and approved over 500 Merch. AP documents and coding for accuracy, completeness, and conformance to policy.
• Communicated and assisted with buyers to obtain proper payment schedule, projection and/or vendor communication.
• Drafted and developed a departmental day-to-day manual.
• Reconciled Merch AP accounts.
• Provided CFO/President weekly executive reports – aging reports, wire/check payments, roll forwards.
• Assisted GL team with month end reconciliation, reviewing liability accounts for improper posting.
• Managed and forecasted weekly budget allocation of up to $50mil vendor payments in alignment of cash flow.
• Prioritized and processed check run and special check requests in the absence of a manager.

• Processed and reviewed over 100 international invoices weekly, ensuring accurate and timely payments.
• Collaborated with cross-departmental teams to obtain necessary documentation (approvals, billing info, vendor banking details) for invoice processing.
• Trained and mentored new associates, fostering a collaborative and efficient team environment.
• Developed comprehensive step-by-step procedures for international invoice payment, streamlining processes.
• Worked closely with international freight vendors to resolve outstanding invoices and ensure prompt payment.
• Managed payments in Lawson for month-end closing, ensuring accurate financial reporting.
• Assisted with monthly bank reconciliation and resolved discrepancies, maintaining financial accuracy.
• Corrected month-end errors in Lawson and posted monthly journal entries to ensure proper account balances.

Plan to return to school to finish remaining coursework to complete my associates in Business Administration and continue my education for Masters Degree.