Margie Torres
Canyon,TX
Summary
Office Manager overseeing AP/AR invoicing, scheduling, and QuickBooks operations in a fast-paced trucking office. Manages phones, Google Sheets, contracts, inventory, and equipment registration renewals while keeping daily work organized and moving. Supports customer communication, IFTA documentation, invoice coding for 50–100 invoices per month, and statement reconciliation through ERP systems and Microsoft Excel.
Overview
2
2
Languages
17
17
years of professional experience
Work History
Office Manager
Torres Trucking
01.2024 - 07.2026
- Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff, documentation, and file handling.
- Managing and updating google sheets, calenders,schedules, contracts and equipment registration renewals etc.
- Monitor inventory levels and requisition or purchase supplies as needed using ERP systems.
- Utilizing Excel/Spreadsheets entering data of company.
- Daily communication with customers to ensure customer satisfaction.
- Online QuickBooks
- AP/AR Invoicing ,Statement
- Coding Invoices
- IFTA Documentation
- Reconcile Statements and Invoices
Administrative Assistant Level II
Cargill
01.2024 - 12.2024
- Cattle Industry
- Over seeing office operations
- Providing assistance to management and staff members
- Responsible entering data on a daily basis
- Complete and verify paperwork for accuracy.
- Accounts Payable/Receivable
- SAP
- Complex scheduling
- Database management
- Collaborating with team leaders
Office Admin/ Dispatching/Safety Coordinator
Texas Ag Plex
01.2018 - 12.2023
- Checking the commodities in and out.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Assisted with daily schedule, ensuring all drivers had correct information to make their deliveries.
- Managing, planning to ensure company is in compliance.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Guidelines to reduce work related injuries.
- Inspection of equipment
- 24hr overseeing inventory levels and Dispatching
QA Lab Technician
Lone Star Dairy
01.2016 - 12.2017
- Performed a variety of technical inspections and testing, monitoring tasks.
- Ensuring company and customer service quality was being met keeping inventory up to date.
Logistics Coordinator
High Plains Feed LIC
01.2010 - 12.2014
- Storage and Distribution of goods, transportation, warehouse and monitoring the flow of inventory.
- Ensuring good customer service and quality.
- Coordinated inventory management to optimize supply chain efficiency and reduce delays.
- Implemented scheduling systems to streamline transportation logistics and enhance delivery timeliness.
- Developed relationships with vendors to ensure compliance with quality standards and timely product availability.
Education
GED - undefined
Skills
Google Workspace
Schedule management
Data entry
Customer service
Office management
Microsoft Excel
Calendar management
Front desk operations
Meeting coordination
Records management
Accounts receivable
Accounts payable
Invoice processing
Document control
Vendor coordination
Purchase order processing
Expense reporting
Budget tracking
Payroll processing
Contract administration
Travel coordination
Languages
Bilingual - Fluent
English - Fluent
Accomplishments
- Worked directly with senior leadership to develop and administer $number per year department budget.
- Implemented new, interactive employee scheduling system to monitor, gauge and project staffing needs.
- Investigated, identified and reconciled account discrepancies totaling $Number in company savings.
- Planned and coordinated name or description project.
- Recognized by management for Reason for recognition that Outcome statement.
- Investigated, identified and reconciled account discrepancies totaling $Amount in company savings.
- Achieved Result through effectively helping with Task.
- Achieved Result by introducing Software for Type tasks.
- Advanced from Job Title to Job Title within Timeframe for reason for promotion.
- Investigated, identified and reconciled account discrepancies totaling $[Number] in company savings.
- Advanced from [Job Title] to [Job Title] within [Timeframe] for [reason for promotion].
- Achieved certification through the Institute of Certified Professional Managers (ICPM): Certified Manager (CM), [Date].
- Developed and instituted employee training and retention initiative that reduced personnel turnover by [Number]% within [Timeframe].
- Developed and instituted employee training and retention initiative which reduced personnel turnover by [Number]% within [Timeframe].
- Streamlined workflow by consolidating lengthy processes and redundant documentation that resulted in more effective and timely completion of [Focus or report].
- Investigated, identified and reconciled account discrepancies totaling $[Amount] in company savings.
- Coordinated [number] special public and private events.
- Sourced, negotiated and secured [Product or service] contract, resulting in $[Number] annual savings.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
Affiliations
- Association of Information Technology Professionals
- International Association of Administrative Professionals
Timeline
Office Manager
Torres Trucking
01.2024 - 07.2026
Administrative Assistant Level II
Cargill
01.2024 - 12.2024
Office Admin/ Dispatching/Safety Coordinator
Texas Ag Plex
01.2018 - 12.2023
QA Lab Technician
Lone Star Dairy
01.2016 - 12.2017
Logistics Coordinator
High Plains Feed LIC
01.2010 - 12.2014