Summary
Overview
Work History
Education
Skills
Professional References
Timeline
AssistantManager

Maria Aguirre

Laredo,Texas

Summary

Hardworking employee currently pursuing a remote data entry/transcriptionist position working from home. Flexible hard worker ready to learn and contribute to team success. Seeking entry-level opportunities to expand skills while facilitating company growth.

Overview

2
2
years of professional experience

Work History

Logistics Assistant

Palacios & Sons, LLC.
03.2021 - 11.2021
  • Became part of Palacios & Sons (through Universal Staffing) team as a Logistics Assistant
  • Gradually obtained position duties under training and supervision of Logistics Manager
  • Earned position with company approximately 4 months after contracted by staffing agency
  • DUTIES Receive/save weekly sales updated report
  • Monitor emails received from Logistics Manager to print purchase orders and forward to staff member responsible of elaborating BOLs
  • Revise elaborated BOLs to ensure customer’s name, address, dispatch date, PO#
  • Bol#, and contact information are correct
  • Sign to confirm information is correct and forward to Logistics Manager for her product load revision
  • Additional information of scheduled loads is recorded in two reports; Medidor & Bitacora de Fletes
  • MEDIDOR/INDICADOR Date of dispatch Date of delivery appointment Monitoring in a daily basis based on delivery appointments and maintain constant communication with carrier, client, and sales managers for prompt notification of shipments status
  • Add actual date and status of purchase orders delivery upon PODs receipt
  • Register date and time of notification and follow up on claims that apply when customers report receiving damaged product
  • Record and keep all supporting documentation
  • Send Medidor report to manager every other day for revision
  • Email, message, and call transportation companies to confirm daily loads
  • Maintain daily communication with line haul carriers and clients to ensure proper monitoring to shipments
  • BITACORA DE FLETES Record PO# information of shipments scheduled to dispatch
  • Revise and confirm shipments dispatched daily adding remaining information from dispatch documented records
  • (e.g., approved itemized freight rates, truck number, tracking numbers provided by LTL carriers) Send weekly report to AP department weekly
  • Send closing of month report monthly to AP department monthly
  • Send Reporte de Zonas to sales managers (6) for their information and validation of all purchase orders are being included and worked on in a timely manner
  • Monitor email replies for feedback and to update report when needed
  • File dispatched BOLs along with corresponding purchase invoices
  • Send excel list of invoices with weekly report and scanned documents.

Receptionist / Imports Assistant / Imports Traffic Executive

IM International
01.2020 - 03.2021
  • Joined IM International team as receptionist
  • Meanwhile training in capturing entries and multiple vendor invoices in the system
  • Initially joined the Imports team by auditing and capturing invoices
  • Meanwhile training in generating traffic files in the system as well as in documenting in paper
  • Data entry for incoming entries via multiple carriers to warehouse
  • Digitalization and upload of shipment documents
  • (40-140 entries per day) Trained in other duties and assisted when done with position duties
  • Also trained in In Bonds
  • Printing paper work received via email
  • Arrival Notice BOL Origin Invoices (Requested required invoices to Import when needed) Packing List Entry IT (7501) Keyed in information in the system to create entry into Global (system)
  • Prepared Letter of Instructions Emailed LOI along with received documentation for subject shipments to Customs Broker requesting In Bond cancellation to initiate importation process
  • Monitored LFDs to avoid demurrage charges as well as to ensure shipment importation in a timely manner
  • Handled daily Importation for certain Plant for customer
  • Receive report listing entry numbers being requested for importation
  • Downloaded, saved, filtered, formatted and printed list to work with it to prepare all entries to be imported
  • Exchanged emails with buyers regarding any of the following: Incorrect invoices Discrepancies Requested missing invoices Extraordinary Service fees due to services rendered after cut-off times Maintain control and ensure regulations to all import and export processes and monitor work according to corporate and local policies and evaluate all new custom requirements and supervise everyday operations according to standard procedures
  • Assist to obtain all required import permits and export licenses for all processes
  • Coordinate with marketing and sourcing department to establish an efficient export classification and prepare tariff schedule
  • Provide an efficient interface with freight forwarders and administer all freight logistics and provide optimal level of customer services and resolve all shipment issues
  • Perform all record keeping processes and maintain records of all entries
  • Evaluate all items for import and ensure accuracy in all values and collaborate with customer brokers to provide clearance of all imports and maintain required documents
  • In Bonds- Perform audit on all import and export files on a regular basis
  • Monitor and provide response to all custom inquiries and requests and obtain required product certifications for all export and import products for custom clearance
  • Collaborate with various departments and obtain all certification documents and ensure compliance to all import and export policies and perform regular audits on all broker activities.

Production

Virbac
08.2005 - 03.2006
  • Successfully managed production activities so all orders were shipped on time
  • Championed quality initiatives
  • Managed documentation of and training on production procedures and work instructions
  • Maintained and communicated daily productivity and shipment reports for all departments
  • Verified that all process control parameters were being documented and followed at all times
  • Immediately addressed all expired product dispositions
  • Planned, directed, coordinated and assigned manpower to meet aggressive production schedules
  • Assigned appropriate manufacturing supervisor, assembler and operator duties
  • Drove daily production activities with effective communication and leadership
  • Directed the manufacturing process and operational efficiency procedures to achieve the goal of first run capability
  • Completed and maintained accurate and organized records, documents and reports.

Education

Skills

  • Windows Operating System
  • Outlook
  • Word
  • Excel (basic-)
  • Printer, copy, fax machine
  • Multiline Telephone
  • 10-digit calculator

Professional References

  • Jesus Belmares, 956-282-3654, General Manager - IM International Forwarding
  • Julia Pacheco, 956-763-3741, Human Resources Manager - IM International Forwarding
  • Esmeralda Herrera, 01152-449-138-9386, Imports Team Lead - IM International Forwarding
  • Liliana Ceja, 956-206-3495, Logistics Manager – Palacios & Sons

Timeline

Logistics Assistant

Palacios & Sons, LLC.
03.2021 - 11.2021

Receptionist / Imports Assistant / Imports Traffic Executive

IM International
01.2020 - 03.2021

Production

Virbac
08.2005 - 03.2006

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Maria Aguirre