Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Maria Cavalcanti

Carle Place,NY

Summary

Dynamic Office Manager with proven expertise in operations management and office administration honed at Stasi General Contracting, LLC. Fluent in Portuguese and English, adept at invoice processing and utilizing software like QuickBooks. Demonstrated ability to enhance operational efficiency and client satisfaction, with a keen focus on financial accuracy and team collaboration.

Overview

5
5
years of professional experience

Work History

Office Assistant

All City Insurance
04.2024 - Current
  • Prepared and edited documents to produce precise, accurate, and professional communication.
  • Answered and managed approximately 30 incoming and outgoing calls per day while recording accurate messages for distribution to office staff.
  • Processed forms required for insurance approvals and scheduled procedures.
  • Used QuickBooks to produce monthly invoices, reports, and other deliverables.

Office Manager

Stasi General Contracting, LLC
10.2022 - 03.2024
  • Assisted in organizing and overseeing assignments to drive operational excellence.
  • Worked collaboratively with departments to increase success with bid opportunities and supported internal initiatives to improve the value proposition. Preparing more than 20 government bids weekly, as well as proposals.
  • Utilized Microsoft Excel, QuickBooks, and Oracle software to manage invoices and payments.
  • Proven ability to learn quickly and adapt to new situations.

Office Manager

Cezario Landscaping, Inc
02.2020 - 10.2022
  • Adapted daily plans according to weather, staffing levels and client needs to maintain excellent client satisfaction and adhere to timelines.
  • Communicated with clients to provide price quotes, discuss design needs and schedule work.
  • Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
  • Reconciled accounts and reviewed expense data, net worth, and assets.

Education

High School Diploma -

Carle Place Middle Senior High School
Carle Place, NY
06-2022

Skills

  • Office Administration
  • Invoice Processing
  • File Organization
  • Operations Management
  • Contract Preparation
  • QuickBooks knowledge
  • Proposal Writing
  • Preparing Government Bids

Languages

Portuguese
Native or Bilingual
Spanish
Limited Working

Timeline

Office Assistant

All City Insurance
04.2024 - Current

Office Manager

Stasi General Contracting, LLC
10.2022 - 03.2024

Office Manager

Cezario Landscaping, Inc
02.2020 - 10.2022

High School Diploma -

Carle Place Middle Senior High School

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Maria Cavalcanti