Maria Galvan

• Department Administrative Assistant to the Director-Current
• Cornerstone Academy: July 2008- July 2018
• High School of Choice: Jun 2002- July 2007
• Responsibilities include managing the fiscal year budget, submitting purchase orders, invoice processing, timesheets for payroll, records management, inventory management, administrative correspondence, notarizing documents, event setup, community outreach, student enrollment, visitor management, and call routing.
• Provided administrative support to the executive team, including scheduling meetings and managing calendars, executing all travel processes.
• Developed and executed project plans for various tasks including community events, corporate travel, building renovations.

Oversaw daily office operations supporting executive leadership and field personnel, ensuring efficient workflow across administrative, financial, and compliance functions.

Managed full-cycle onboarding for new hires, including employment documentation, I-9 verification processes, and compliance tracking. Coordinated pre-employment drug testing, monitored results, and maintained confidential records.

Administered payroll support by verifying employee time entries and ensuring accurate reporting for payroll processing.

Accounts payable and financial coordination, including invoice generation and expense reconciliation using QuickBooks. Managed corporate expense tracking through American Express, ensuring accuracy and timeliness.

Maintained fleet compliance by managing vehicle titles, registrations, and related documentation.

Coordinated safety and workforce compliance initiatives, including employee profile setup and tracking required Occupational Safety and Health Administration (OSHA) training.

Acted as a key liaison between leadership, office staff, and field teams to ensure alignment of operational priorities.

• Carlton Center: Jun 2019- Feb 2020
• Horne Elementary: Jun 2022- Present
• Managed financial and administrative operations, including purchase orders, fiscal year budget, payroll tracking, and recordkeeping.
• Oversaw employee time tracking and payroll preparation processes, ensuring accuracy and compliance.
• Served as worker’s compensation liaison and maintained employee records and documentation.
• Provided executive-level administrative support, including calendar management, reporting, travel and leadership coordination.

• Premier High School-Gallery Furniture North
• Managed front office and operational workflows during the launch of a new campus, supporting rapid growth and high-volume activity.
• Oversaw accounts payable and accounts receivable functions, supporting financial operations and reporting.
• Hired and coordinated onboarding, payroll-related tasks, and staff support functions.
• Organized logistics for meetings, events, and operational activities.
• Organized and maintained executive calendars, including scheduling meetings, travel arrangements and conference calls.
• Set up workshops, conferences and meetings.