Maria Ordonez
San Antonio,TX
Summary
Driven and resourceful administrative professional with 25+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
27
27
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant
Joeris General Contractors
05.2023 - 03.2024
- Managed Executive Team calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Skilled at working independently and collaboratively in a team environment.
- Volunteered to help with special projects of varying degrees of complexity.
Administrative Assistant/PBX Operator
Zachry Construction Corporation
06.2022 - 05.2023
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Managed expense reports for executive staff member. ensuring accurate documentation of spending for budgeting purposes.
- Executed record filing system to improve document organization and management.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
Executive Administrative Assistant – Chief Credit Risk Office
USAA | Millennium Group
06.2021 - 05.2022
- Provided assistance to five (5) EMG's - Executive Directors and AVPs
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Took notes and dictation at meetings.
Executive Administrative Assistant – Operations and Culinary
Grand Hyatt San Antonio
04.1997 - 06.2020
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Assisted the Director of Operations in completing month-end closing which consisted of five (5) key departments, and managed payroll and benefit requests for 40+ employees.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Assisted with hotel projects and initiatives to ensure timely execution and often acting as a liaison between Human Resources and associates to communicate confidential information
- Worked with senior management to initiate new projects and assist in various processes.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Volunteered to help with special projects of varying degrees of complexity.
Education
Some College (No Degree) -
Alamo Colleges District
San Antonio, TXSkills
- Executive Support
- Bilingual-Advanced Spanish
- Extensive vocabulary
- Reliable and Responsible
- Customer Service-Oriented
- Critical Thinking
- Catering Coordination
- Logistics Coordination
- Payroll Processing
- Accounting
- Travel Coordination
- Calendar and Scheduling Software
- Visitor Greeting
- Mail handling
- Expense Reporting
- Microsoft Office
- Video Conferencing Software
Certification
- CPR Certified - 2023
Languages
Spanish
Native or Bilingual
Timeline
Executive Administrative Assistant
Joeris General Contractors
05.2023 - 03.2024
Administrative Assistant/PBX Operator
Zachry Construction Corporation
06.2022 - 05.2023
Executive Administrative Assistant – Chief Credit Risk Office
USAA | Millennium Group
06.2021 - 05.2022
Executive Administrative Assistant – Operations and Culinary
Grand Hyatt San Antonio
04.1997 - 06.2020
Some College (No Degree) -
Alamo Colleges District
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