Maria Padilla
Corona,USA
Summary
Senior Payroll Specialist with over twenty years of extensive payroll experience. Experience in finance, human resources, Managed all payroll functions, regulatory guidelines compliance, complex processing procedures, and system management.
Overview
18
18
years of professional experience
Work History
PAYROLL SPECIALIST
FITNESS INTERNATIONAL
10.2024 - Current
- Biweekly multi-state payroll for 2,500 + employees using Workday.
- Payroll Discrepancies: Investigate and resolve payroll discrepancies efficiently, ensuring all payroll-related issues are addressed accurately.
- Tax Compliance: garnishments. Ensure compliance with wage garnishments, levies, and child support orders and other withholdings, staying updated on tax laws and payroll regulations.
- Bonus pay, insurance premium adjustments.
- Review and verify payroll entries, deductions, and adjustments.
- Timecard adjustments missed punches. Retroactive, bonus and final pay calculations as needed.
- Assigned payroll Queue, answer, employee managers, questions.
- Research on any payroll questions or issues. Review and process multiple people’s tickets as they come in payroll entry.
PAYROLL & BENEFITS ADMINISTRATOR
NEXUS BRANDS GROUP
01.2023 - 12.2023
- Full cycle bi-weekly, multi-state payroll using Workforce Now for about 250 employees.
- Reviewed employee entries in Workforce Now timekeeping system for accuracy and coordinated with supervisors to ensure timely and accurate payroll processing, including leave of absence, new hire hours, and exception messages.
- Setup and process commission pay, calculate FLSA overtime hours for drivers and warehouse employees.
- Set up new hire onboarding for employees. And termination offboarding. Setup and print offboarding termination forms per state for termed employees to include with final pay.
- Processed annual performance evaluations, bonuses, and referral bonuses to support employee recognition and retention efforts.
- Process final payment checks for termed employees, according to local, state, and federal laws and regulations. Process the off boarding in Workforce now to terminate the employee.
- Review Smart Compliance for tax discrepancies. Call the state for any tax setup needed.
- After payroll, download set up and process journal entry for accounting manager. Download history report for all hourly employees' overtime, meal penalties and inset pivot tables to show by company.
- Reported quarterly BLS and WA workers' compensation, 401k, and EEO data and assisted with quarterly and annual audits to ensure compliance with regulatory requirements.
- Work with benefits broker administrator to manage enrollments and determine employee eligibility.
- Handle all benefit compensation and reimbursement procedures.
- Administered all team member benefits and compensation programs.
- Partner with accounting team to ensure timely payment of premiums and breakdown by company business units.
SENIOR PAYROLL SPECIALIST - (Independent Consulting)
Temporary Agency
Orange, California
11.2021 - 10.2022
- Processed weekly, biweekly and semi-monthly multi-state payroll hourly and salary employees.
- Process new hires, termination, merit increases, bonus pay and benefit setup.
- Knowledge of wages and labor regulations, employment law. Research and respond to all tax notices and inquiries. Payroll Tax Liabilities, quarter end tax filing.
- Knowledge and experience to resolve complex issues submitted by end users while exercising sound problem-solving and troubleshooting abilities.
- Train HR administrator on processing payroll. Coordinated with human resources, assisting with new hire onboarding, termination investigations, and managing paid time off policies. Process all human resources approved terminations compliant with final pay laws.
- Manage audit to make sure bonuses, supplemental, and taxable benefits are reviewed and processed in an accurate and timely manner.
- Process payroll for multiple clients using advanced payroll software.
- Ensure compliance with federal and state payroll regulations consistently.
- Resolve employee payroll inquiries promptly and professionally.
PAYROLL ACCOUNTANT
KIND LENDING
Santa Ana, USA
03.2021 - 10.2021
- Processed semi-monthly and monthly commissions payroll using TriNet. Manage payroll functions including auditing of employee time-worked records ensuring accuracy and timeliness.
- Audit timekeeping system for accuracy and completeness. Answer employees' questions and concerns.
- Input deductions (Leaves, disability, insurance, garnishments, Federal and State payroll tax returns).
- Enter expense items into commission application central planning fees.
- Calculate employees' commissions and bonuses to update the payroll process.
- Prepare and process payroll journal entries.
- Research and resolve issues and questions related to commission booking and payment.
- Analyze sales bonus payments to assist in determining fiscal impact.
BENEFITS ADMINISTRATOR (Independent Consulting)
CITY OF HOPE
Duarte, USA
10.2020 - 12.2020
- Updating employees' timecards with Covid payroll codes by contacting managers and supervisors.
- Audit error entries for payroll corrections after timecard closes.
- Assist Employee Health Service with incoming employee calls and documenting voicemail calls for the nurses.
SENIOR PAYROLL & HR COORDINATOR
MITSUBISHI MOTORS, N.A.
Cypress, USA
06.2009 - 05.2020
- Managed bi-weekly and monthly payroll using ADP ProBusiness. Manage payroll function including auditing of employee time-worked records ensuring accuracy and timeliness.
- Payroll conversion from ProBusiness to Workforce Now. Parallel audit testing for close to two months before going production live payroll.
- Manage benefit enrollment, worker's compensation, and income compensation calculation payments.
- Process new hires, terminations, promotions, and merit increases. Manage accurate pay records, calculated retro adjustments, overtime premium, bonus, and deductions for correct employee pay.
- Verified and submitted timekeeping information for accurate and efficient payroll processing. Resolved payroll time and attendance variances and employee discrepancy claims of financial records.
- Trained managers and leaders on payroll timekeeping and approval procedures.
- Input master file additions, new hires, increases, benefit changes, 401k contributions, promotions, terminations, court order subpoenas and any other changes.
- Input payroll deductions (flex benefits, lease vehicles, assigned vehicles, wage levies, garnishments, and Federal and State payroll tax returns).
- Established new payroll states and localities; ensured completion of required tax filings.
- Research and resolve outstanding payroll checks. Research to ensure payment has not been previously reissued or replaced, before voiding or replacing the checks.
- Prepare routine and special accounting analysis including account reconciliation. Research and respond to payroll-related inquiries from managers and/or employees.
- Maintain and reconcile vacation, sick and personal hours accrued.
- Manage bi-weekly and semi-annual workers' compensation and taxation reporting for two states.
- Distribute bi-weekly and monthly payroll reports timely. Provide month-end payroll reports to the accountants and any other requested reports, as necessary.
- Apply Corporate Policies relating to overtime, time-off, leaves of Absence, employee lease vehicle, assigned vehicles.
- Manage in preparing and processing payroll journal entries. Prepare payroll and 401k wires after payroll for proper approval for treasury.
- Managed wage garnishments, student loans, support orders complying with withholding order.
- Coordinated with human resources in all areas relating to payroll. Assisting with new hire onboarding, termination investigations, employee relations, benefits administration, and open enrollment.
- Processed all human resources approved terminations compliant with final pay regulations.
SENIOR PAYROLL COORDINATOR
MISSION HOSPITAL
Mission Viejo, USA
04.2008 - 05.2009
- Process in-house payroll for over 2,000 + employees through PeopleSoft and Kronos Timekeeping.
- Research and resolve complex payroll questions and inquiries timely and accurately, (i.e., shift differential. FLSA overtime and double-time calculations).
- Resolve payroll related issues and procedures to ensure complexity and consistency in payroll processing. Prepare supplemental payments, adjustments, and final payment.
- Knowledge of wage and labor regulations, employment law, and tax code to keep operations in compliance with applicable standards.
- Calculated retro, overtime premium, bonus, and deductions for accurate employee pay. Managed timekeeping information for accurate and efficient payroll processing.
- Manage workers' compensation by adding calculation in Kronos to transfer over to Peoplesoft.
- Resolved payroll time and attendance variances and employee discrepancy claims of financial records.
- Processed all wage garnishments, student loans, and child support orders in compliance with withholding orders.
- Quarterly and annual tax filing. Prepare filing of payroll taxes, payroll deductions, and annual tax reconciliation and filing (quarterly filings, DE6, W2 and 940's). Respond to the IRS and state inquiries or notices regarding the tax filings. Cross training on how to prepare the payroll tax remittance biweekly and quarterly.
- Manage the differential rates for the nurses and technicians prior to payroll processing and any manual checks.
- Coordinated with human resources on payroll-related functions, assisting with new hires, termination investigations, benefits administration, and completion of open enrollment.
- Processed all human resources approved terminations compliant with final pay laws. Filed unemployment.
- Developed and maintained internal control processes and documentation, identifying areas for improvement and implementing policy changes to enhance compliance and accuracy.
- Reconciled payroll general ledger and prepared postings for accurate entries and coding, facilitating timely and precise year-end filings.
- Assisted accountant with both internal and external audits relating to federal and state grants.
- Executed special projects and additional duties to support department operations. Cross trained in critical Payroll Supervisor functions, including processing the pay cycle and auditing complex work rules.
- Understanding of the hospital's work rules and its pay practices. Review the Kronos automated time and attendance system to ensure all hours are paid correctly in accordance with established policies and government regulations. Add and remove nursing travelers/registries into Kronos timely and accurately. Cleans/maintains time clocks, as necessary.
Education
Fullerton High
Fullerton, CAFinan
United Mortgage And Finance
Skills
- ADP Workforce Now Software
- ADP ProBusiness
- ADP Pay Force
- PeopleSoft
- ADP PC Payroll
- Workday
- TriNet Platform
- Kronos Timekeeping
- ADP SmartCompliance
- Wage and Labor Law Compliance
- Benefit Administration
- Dynamics Great Plains
- Microsoft Office Suite
- Software Conversion and Implementation
- 401k/Payroll Audit and Reconciliation
- Performance Management and Leadership
- Training and Development
- Quarterly and annual taxation
- Timekeeping systems
- Auditing processes
- Human resources coordination
- Data analysis
- Team collaboration
Timeline
PAYROLL SPECIALIST
FITNESS INTERNATIONAL
10.2024 - Current
PAYROLL & BENEFITS ADMINISTRATOR
NEXUS BRANDS GROUP
01.2023 - 12.2023
SENIOR PAYROLL SPECIALIST - (Independent Consulting)
Temporary Agency
11.2021 - 10.2022
PAYROLL ACCOUNTANT
KIND LENDING
03.2021 - 10.2021
BENEFITS ADMINISTRATOR (Independent Consulting)
CITY OF HOPE
10.2020 - 12.2020
SENIOR PAYROLL & HR COORDINATOR
MITSUBISHI MOTORS, N.A.
06.2009 - 05.2020
SENIOR PAYROLL COORDINATOR
MISSION HOSPITAL
04.2008 - 05.2009
Fullerton High
Finan
United Mortgage And Finance