Maria Silva
Summary
Experienced with managing executive-level administrative tasks, ensuring organizational efficiency and high-level support. Utilizes excellent communication and organizational skills to coordinate complex schedules and projects. Track record of maintaining confidentiality and providing proactive problem-solving in dynamic environments. Hardworking professional committed to providing outstanding customer service and assistance. Known for adaptability, creativity, and results-oriented mindset. Committed to making meaningful contributions and advancing organizational goals.
Overview
6
6
years of professional experience
Work History
Executive Legal Assistant
Law Firm Of Ben E. Mbonu
Houston, TX
12.2019 - 04.2021
- Collaborated with attorney administrative assistants and legal assistants on complex cases and legal processes to enhance case management.
- Created intake sheets for English and Spanish clients and conducted interviews in both languages.
- Assisted attorney in collecting/request medical records and other records
- Managed and updated accounts and records of clients
- Evaluated claims documentation to identify insurance coverage limitations, facilitating informed decision-making for case strategies.
- Revised and finalized demand letters, LOR & LOP
- Input data into spreadsheets and databases.
- Processed incoming and outgoing mail and packages according to established procedures.
Legal Assistant
Law Office Of Daniel Corno
Pasadena, TX
08.2021 - 07.2022
- Obtained signatures from attorneys for legal documents.
- Prepared and drafted correspondence and legal forms to maintain smooth communications
- Coordinated and scheduled appointments for attorney to optimize client interactions.
- Resolved client inquiries and complaints promptly to enhance client satisfaction.
- Collected and authorized payments from clients.
- Performed cash, card transactions to complete client invoices.
- Coordinated mediation sessions for family law cases to facilitate conflict resolution.
- Set up mediation for family cases
- Completed data entry tasks with accuracy and efficiency.
- Prepared and drafted correspondence and legal forms to ensure clear and effective communication.
Business Administrator
Gutmac Enterprises Inc.
Porter, TX
08.2022 - 04.2026
- Managed vendor relationships, ensuring timely procurement of store supplies and services.
- Reduced errors in accounting and financial reporting by modifying current processes.
- Negotiated contracts with vendors for optimal pricing terms while maintaining high-quality products or services received in return.
- Managed payroll processing for staff, ensuring accuracy and timely disbursement of salaries.
- Prepared mail and packages for shipment, pickup, and courier services to expedite delivery.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
- Matched purchase orders with invoices and recorded necessary information.
- Reconciled bank statements with financial records, enhancing accuracy and reliability of reports.
- Monitored inventory levels of office supplies, placing orders when necessary to prevent stock shortages.
- Approved regular payroll submissions for employees.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Processed and verified large volumes of documents for compliance with organizational standards.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and created reports.
- Managed and organized documents for data entry tasks.
Education
Associate of Applied Science - Paralegal Studies
Lonestar College System
Houston, Tx12-2024
Skills
- Organizational Efficiency
- Client service and support
- Exceptional telephone etiquette
- Scheduling and calendar management
- Mail handling
- Invoice processing
- Contracts
- Problem-solving abilities
- Multitasking
- Data entry
Timeline
Business Administrator
Gutmac Enterprises Inc.
08.2022 - 04.2026
Legal Assistant
Law Office Of Daniel Corno
08.2021 - 07.2022
Executive Legal Assistant
Law Firm Of Ben E. Mbonu
12.2019 - 04.2021
Associate of Applied Science - Paralegal Studies
Lonestar College System