Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Maria Toboso

East Hanover,NJ

Summary

Energetic, performance-driven, and customer friendly professional with extensive experience in spearheading administrative operations and grant management in a fast-paced environment where grantee relationships are highly valued. Expert in developing and implementing administrative support systems with exceptional proficiencies, including record maintenance, data entry, leadership and team building, and time management. Technically-sophisticated professional with broad experience in utilizing software and applications to execute responsibilities efficiently. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. Excellent problem solver with strong communication, interpersonal, and decision-making skills. Effective communicator with fluency in Spanish. Office Administration Social Media Administration Policies / Procedure Compliance Database Management Articles Interpretation Correspondence Handling Calendar Management Customer Service Support Strategic Planning

Overview

9
9
years of professional experience

Work History

Quality of Life Grants Associate

Christopher & Dana Reeve Foundation
03.2022 - Current
  • Responsible for the initial .contact for grant applicants and assistance in day-to-day administrative functions of the Quality of Life (QOL) grant program through key aspects of the grant lifecycle from\
  • Pre-Award processes including cycle communications to enhance foundation and grantee interactions and facilitate successful program accomplishments
  • Post-Award evaluation, reporting mechanisms,s and processing of information used to address program improvements. Primary responsibilities include coordinating and administering processes from incoming grant requests, vetting, communicating with grantees, assisting with the preparation of application materials, developing and providing technical assistance with video training and webinars, coordinating award and declination correspondence, assisting with grant follow-up materials, and overseeing maintenance and improvement of online grants database.

Associate Information Specialist / Translator

Christopher & Dana Reeve Foundation
01.2019 - 03.2022
  • Perform a broad range of operations, such as modifying answers by conducting literature searches, integrating facts and key points in fact sheets, composing occasional blogs pertinent to paralysis, and information and Referral Systems Certification
  • Address clients' concerns over phone and email as well as assist 2.5k customers in navigating through complexities of paralysis by utilizing optimal resources
  • Moderate webinars and presentations along with interpreting news articles, factsheets, blogs, and booklets in Spanish through using translating skills
  • Upload the latest information and reply on community forums and social media posts to coordinate on social media platforms
  • Played an instrumental role in advancing and demonstrating the PRC's services to audiences by appearing at national conferences
  • Maintained data accuracy, quality, and integrity by collecting and entering statistics into the database in the form of English and Spanish
  • Gained diverse knowledge and strengthened understanding of paralysis and disability fields by attending webinars and in-services in a conscious manner
  • Prepared reports by collecting, analyzing, and summarizing information.

CEO / Event Rentals Coordinator

Jewish Community Center Of West Orange
01.2015 - 01.2019
  • Spearheaded the administration of meetings, special events, travel arrangements, and board meetings by aligning with CEO's schedule
  • Carried multiple responsibilities, including maintaining the CEO's calendar, organizing JCC's events calendar, supporting board meetings, taking meeting minutes, managing tributes and donations, and approving supply orders to sustain the smooth running of operations
  • Managed the responsibility of maintaining the Donor Perfect development database, preparing management reports, and arranging CEO's calendar and JCC's events calendar
  • Ensured the advancement of events in rental spaces while generating a direct communication with internal and external teams
  • Obtained contributions on talent bases and provided valuable responses to contributors and friends of the organization
  • Guaranteed the attainment of contributions through an online database by performing monthly reconciliation along with serving in Senior Leadership Team and Adult Engagement Team
  • Participated in accomplishing Rental Coordinator duties, such as meeting with clients, managing room reservations, communicating rates, and negotiating contracts.

Education

Bachelor of Arts - Finance, Spanish

Florida International University
Miami, Florida

Skills

Microsoft Office Suite (Word, Excel, and PowerPoint)

  • Foundant Grant Software
  • DocuSign
  • Continued…

Languages

Spanish
Full Professional

Timeline

Quality of Life Grants Associate

Christopher & Dana Reeve Foundation
03.2022 - Current

Associate Information Specialist / Translator

Christopher & Dana Reeve Foundation
01.2019 - 03.2022

CEO / Event Rentals Coordinator

Jewish Community Center Of West Orange
01.2015 - 01.2019

Bachelor of Arts - Finance, Spanish

Florida International University
Maria Toboso