MARIA MADALINA GHEORGHE
Kyle,TX
Summary
Efficient office assistant with several years of experience answering high-volume calls and in-person inquiries. Diligent, respectful attitude to dealing with clients and colleagues. Flexible and hardworking approach to streamlining internal processes.
Overview
1
1
year of professional experience
Work History
Office Assistant
CORAL USA CORP
Kyle, TX
10.2023 - Current
- Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
- Coordinated travel arrangements for staff members, including making reservations for flights or hotels.
- Managed office supply inventory by tracking orders and ensuring adequate stock levels are maintained at all times.
- Performed data entry tasks into various computer systems accurately and efficiently.
- Assisted with special projects as needed by researching information on the internet or through other sources.
- Created spreadsheets using Microsoft Excel to track expenses and other financial data related to the office budget.
- Maintained an organized filing system of paper documents and electronic files.
- Organized files, developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.
- Ordered office supplies and managed inventory to ensure a well-stocked office.
- Handled incoming and outgoing mail and packages, including preparation for shipping.
- Maintained confidentiality of sensitive information and documents.
- Monitored office expenses and submitted purchase requests.
- Supported bookkeeping tasks such as invoicing and expense tracking.
- Utilized office equipment such as printers, copiers, and fax machines efficiently.
- Maintained filing systems, both electronic and physical, for easy document retrieval.
- Operated photocopiers and scanners, facsimile machines and personal computers.
- Delivered messages and ran errands.
- Maintained and updated filing, inventory and database systems, manually or using computer.
- Copied, sorted and filed records of office activities and business transactions.
- Typed, formatted and edited correspondence and other documents.
- Opened, sorted and routed incoming mail and prepared outgoing mail.
- Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
- Completed and mailed contracts, invoices or checks.
- Inventoried and ordered materials, supplies and services.
Education
BACHELOR IN SCIENCE OF EDUCATION -
ALEXANDRU IOAN CUZA UNIVERSITY
IASI07-2002
Skills
- Office Administration
- Customer Service
- Business Administration
- Bookkeeping
- Invoice Processing
- Scheduling
- Supply Management
- Mail handling
- Project Planning
- File Maintenance
- Delivery Scheduling
- File Organization
- Bank Deposit Reconciliation
- Positive Attitude
- AS/400
- Meticulous attention to detail
- Professional and mature
- Organizing and Categorizing
- Filing and data archiving
- Mail Sorting and Distribution
- Billing and coding
Languages
Romanian
Professional
Italian
Professional
English
Limited
Timeline
Office Assistant
CORAL USA CORP
10.2023 - Current
BACHELOR IN SCIENCE OF EDUCATION -
ALEXANDRU IOAN CUZA UNIVERSITY
Similar Profiles
MC LLEMOR RABAJANTEMC LLEMOR RABAJANTE
Electrical and Instrumentation Chief Supervisor at Coral Bay Nickel Corp.Electrical and Instrumentation Chief Supervisor at Coral Bay Nickel Corp.
Natali GeorgeNatali George
Constructor License Seller/Immigration Legal Assistant at Tramites Immigration USA CorpConstructor License Seller/Immigration Legal Assistant at Tramites Immigration USA Corp
Susan SchmitSusan Schmit
Client Experience Specialist at Lifestyle Hearing Corp; Collier Hearing; Hear USAClient Experience Specialist at Lifestyle Hearing Corp; Collier Hearing; Hear USA
Aidet OrtizAidet Ortiz
Corporate Accounting Associate at Endeavor Real EstateCorporate Accounting Associate at Endeavor Real Estate
Brenna McQuienBrenna McQuien
Lead Toddler Teacher at Child Inc. Head Start ProgramLead Toddler Teacher at Child Inc. Head Start Program