Marianne Calandriello

• Transcribed physicians’ dictations into accurate medical reports, letters, and summaries applying extensive knowledge of medical terminology, anatomy and pharmacology to ensure clarity, consistency and compliance with documentation standards.
• Reviewed and edited draft reports for grammar, formatting and completeness, correcting discrepancies and flagging unclear dictations to providers to maintain high-quality patient records and reduce documentation errors.
• Utilized transcription equipment and EMR systems to retrieve, process and submit reports within required turnaround times, prioritizing urgent cases while maintaining confidentiality and HIPAA compliance.
• Cross-checked patient identifiers, dates, and clinical details against source documentation, reconciling inconsistencies and following up with clinical staff to support accurate coding, billing, and continuity of patient care.
• Collaborated with physicians and office staff to clarify dictation preferences, update templates, and standardize report formats, contributing to smoother workflows and more efficient medical documentation processes at Stat Medical.

• Assistant administrative assigning computerized dictation to transcribers via Core FTP Life program. Responsibilities also included payroll for subcontractors as well as billing for company clients.

• Front desk receptionist/intake coordinator with direct primary contact obtaining required HIPAA compliant consent/patient information for check-in such as medical history, insurance verification, in addition to check-out providing necessary follow-up procedures, scheduling appointments and administrative duties.

• Created programs, pamphlets, charts, and signs for fundraisers, banquets, and auctions, and updated committee member information.
• Coordinated calendars, meetings, and travel arrangements to support daily administrative operations.
• Managed correspondence, phone calls, and inbox routing with accuracy and timely follow-up.
• Organized filing systems, records, and office documents to maintain efficient information retrieval.

• Conducted preparation for negotiation and audit of government and foreign contracts, while reviewing bid sets and proposals. Assisted contractor administrators and subcontractor managers in maintaining compliance with contractual obligations and company procedures.
• Managed contract intake, routing, and tracking to support timely review and execution. 2. Reviewed contract language for completeness, accuracy, and alignment with internal requirements. 3. Coordinated approvals across legal, finance, and business teams to maintain workflow continuity. 4. Maintained contract records, files, and correspondence within document management systems. 5. Tracked renewals, amendments, and expiration dates to support uninterrupted vendor and client relationships. 6. Prepared routine contract documents, templates, and supporting materials for stakeholder review. 7. Resolved document discrepancies by clarifying terms, gathering missing information, and updating records. 8. Communicated contract status and follow-up actions to stakeholders to ensure deadlines remained on track.
• Mitigated potential disputes through proactive issue resolution and open communication channels with vendors throughout the contracting process.
• Expedited contract approvals by creating a streamlined process for routing documents to appropriate parties.

• Directly responsible for arranging travel plans for marketing representatives; Provided customers with accurate product sales information, enhancing customer service experience; Tracked and logged requests for proposals from government and commercial agencies; prepared and distributed weekly proposal status reports and organized weekly meetings.
• Coordinated executive calendars, meetings, and travel arrangements with strong attention to scheduling conflicts.
• Prepared correspondence, reports, and meeting materials using Microsoft Office applications.
• Managed confidential records, files, and sensitive information with discretion and accuracy.

• Collaborated with a team of physicians to provide acute and chronic patient care, addressing patient inquiries, scheduling appointments, completing insurance forms, and updating medical histories; developed monthly on-call schedules; transcribed manuscripts, grants, and abstracts for research funding.

Dean’s List