Hi, I’m
Marijean Vardanian-Wexler
San Antonio,TX
If one is lucky, a solitary fantasy can totally transform one million realities.
Maya Angelou
Summary
Sharp Executive Coordinator with 10 years of experience successfully managing administrative functions and providing office assistance and support to executives and corporate leaders. Knowledgeable about the changing industry and employment market demands. Expertise includes benefits administration, compensation, coordinating with multiple departments, and recruitment.
Overview
17
years of professional experience
Work History
Remington Gold GroupBurbank, CA
Executive Coordinator
02.2018 - Current
Job overview
- Maintained current and compliant financial records, monitoring and addressing variances through detailed analyses.
- Plan meetings (in-person and virtual) for potential clientele
- Build custom presentations and research specific to client’s needs
- Coordinate staff and volunteers for special events
- Interacted diplomatically with clients, partners and vendors to support business development efforts
- Assisted company President with Salesforce presentation material for successful client and prospect meetings.
- Managed President's calendar, phone and schedule resolving conflicts and providing daily updates.
- Managed social media content calendar to uphold company image and foster public engagement.
- Exercised independent judgment in support of senior leadership and corporate mission.
- Controlled access to confidential business documents, financial information and proprietary data.
- Gathered and organized materials to support operations.
- Managed office activities by maintaining communication between clients, tracking records and filing all documents.
- Managed filing systems for electronic and hard copy documents to keep organized records.
- Maintained master schedule and set up appointments.
The Ant FarmLos Angeles, CA
Executive Administrator
02.2017 - 02.2018
Job overview
- Planned both internal and external events and staff trainings
- Provided effective support to President and CEO via such skills as verbal and written communication. Planned, executed, and coordinated company events
- Assisted Human Resources with staffing tasks as necessary, such as: background checks, recruiting, onboarding, and presentations
- Coordinated events of 500+ people
- Worked with and alongside multiple vendors
- Created & expanded all fundraising endeavors for "A Place Called Home", a 501(C)(3)
- Managed social media platforms
- Managed Outlook calendar for President of company
- Coordinated all travel inquiries for employees and clients
- Handled and maintained client appreciation program
- Managed expense reports and budgets
- Regulated insurance requests for ongoing projects
- Assisted in negotiation and contracts management
- Provided contracts/legal materials for approval
St. MongooseBurbank, CA
Account Administrator
01.2011 - 12.2017
Job overview
- Delivered engaging and polished presentations to build connections with potential customers and distinguish business from competitors
- Daily communication between artists
- Liaison between company management and promotional department
- Responsible for media interactions, event attendance, and establishing new contacts
- Maintained ongoing relationship with existing clients
- Composed press releases, program notes and biographies
- Executed required material for SAG, AFRA & DGA compliances
- Coordinated 100+ events
- Coordinated 3 major film festival premiers and after parties for feature films
- Coordinated with 10+ vendors at any given event
- Handled administrative tasks for existing clients
- Managed calendars
- Routed coverage and log-lines
- Responsible for managing policies and procedures
- Collected and analyzed budgeting needs
Warner Bros. RecordsBurbank, CA
Producer New Media
10.2007 - 11.2010
Job overview
- Conducted team projects to further increase artist visibility and public engagement
- Managed production deliverables for artist(s): Avenged Sevenfold, Metallica, Muse, White Stripes
- Point of contact for all vendor hires and contract maintenance
- Coordinated multiple digital new media content for various clients
- Implemented, sourcing, and processing creative strategies to boost artist sales and promotion
World Audience ManagementLos Angeles, CA
Production Assistant
10.2006 - 10.2007
Job overview
- Coordinated all aspects of tour, performances & 30 + events for Avenged Sevenfold during “White Album” release
- Designated point of contact for all fan and band interactions
- Worked with graphics team to design & edit promotional material
- Coordinated all U.S meet-and-greet events for Avenged Sevenfold & Disturbed (Ozzfest 2006)
Education
University of CaliforniaLos Angeles, CA
BA from Stage Management, Production & Design
05.2010
University Overview
- Internship that evolved into a job as Production Assistant with World Audience Media (2006-2007)
- Dean's List (2008 -2010)
- Member of The Armenian Club
Skills
- Budget Administration
- Recruitment Strategies
- Employment Recordkeeping
- Cross-Functional Collaboration
- Relationship Building
- Budget Development SEO/Google AdWords
- Forecasting Employment Needs
- Recruitment Management
- Negotiation Tactics
- Equal Employment Opportunity (EEO)
- Leave of Absence Transitions
- Employee Hiring
Languages
Armenian
Native or Bilingual
Charitable Affiliations
- Mission Continues - A Veterans Service Organization (VSO) who's goal is to tackle food insecurity, foster neighborhood identity, and provide educational resources for Veterans.
- A Place Called Home - Provides art & educational programs for youth in South Central, Los Angeles.
- Love the 818 - Beautification projects for numerous public places for the city of Burbank.
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Coordinator
Remington Gold Group
02.2018 - Current
Executive Administrator
The Ant Farm
02.2017 - 02.2018
Account Administrator
St. Mongoose
01.2011 - 12.2017
Producer New Media
Warner Bros. Records
10.2007 - 11.2010
Production Assistant
World Audience Management
10.2006 - 10.2007
University of California
BA from Stage Management, Production & Design
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