Marisela Gonzalez
Woodburn,USA
Summary
Dynamic Executive Support Specialist II with a proven track record at the Oregon Health Authority, excelling in project coordination and budget management. Bilingual in English and Spanish, I enhanced office efficiency through innovative procedures and delivered exceptional customer service, fostering a respectful and inclusive work environment. Seeking a part-time job at Calle 6 PDX.
Overview
14
14
years of professional experience
Work History
Executive Support Specialist II
Oregon Health Authority-Office of Equity and Inclusion (OEI)
Portland, OR
08.2020 - Current
- Managed Director's calendar, travel, and meeting arrangements
- Researched, gathered data, and compiled reports as directed by the Director
- Provided confidential support for HR documents, audits, and financial recordkeeping
- Answered inquiries, resolved problems, and routed callers/visitors to appropriate staff
- Coordinated office-wide projects and activities
- Managed on-boarding logistics for new staff, volunteers, and interns
- Processed SPOTS card expenditures, managed purchases, and ensured accurate accounting
- Tracked budget expenditures and compiled reports for the Budget Office
- Assisted with budget projections and expenditure tracking
- Supported the Director on Workday processes for recruitment, interviews, and onboarding
- Maintained payroll documentation, leave forms, and reconciled timesheets
- Served as a liaison with payroll and HR staff
- Interpreted state and federal HR policies and procedures for staff
- Maintained written control of office materials and supplies
- Arranged for building and equipment repairs and services
- Approved purchases under $10K
- Developed and revised office procedures and reports
- Performed other duties as assigned, including fiscal tracking, financial sign-off, and HR updates
- Created and maintained a respectful and inclusive work environment
- Provided guidance and support to staff on attendance, benefits, and other HR matters
- Streamlined onboarding process for new staff, volunteers, and interns
- Improved office efficiency by developing and implementing new procedures
- Reduced costs by managing purchases effectively and staying within budget
- Provided exceptional customer service to colleagues, stakeholders, and partners
- Promoted a positive and inclusive work environment
Waitress
El Mirador Restaurant
Salem, Oregon
01.2011 - 01.2025
- Facilitated accurate order taking and delivery for restaurant patrons.
- Kept service stations well-stocked.
- Greeted customers, answered questions and recommended specials to increase profits.
Office Specialist II
Oregon Youth Authority/Office of Inclusion and Intercultural Relations (OIIR)
Salem, Oregon
08.2014 - 08.2020
- Managed Director's calendar and travel arrangements
- Developed meeting agendas, took minutes, and tracked action items for OIIR and advisory committees
- Collected, organized, and submitted documentation for annual performance reviews
- Onboarded new hires and ensured completion of training and paperwork
- Provided technical support to Director on payroll and workday information systems
- Organized and collaborated with interagency and community partner groups
- Developed, administered, and tracked OIIR service contracts for interpretation and translation
- Managed travel and expenses for OIIR unit, adhering to state policies
- Procured and purchased OIIR supplies and services, adhering to state procurement processes
- Coordinated culturally specific services, events, and celebrations
- Supported Cross Cultural Communication Training for new OYA employees
- Provided interpretation services for OYA units and external agencies
- Acted as a liaison for families, youth, and OYA staff accessing OIIR services
- Partnered with community organizations to provide outreach opportunities
- Managed agency website and database, collaborating with IT to maintain updated information
- Communicated program updates and expectations to OIIR employees
- Managed accounts receivable and reviewed invoices for contract compliance
- Represented OIIR to youth, families, and providers
- Processed job applications and managed community partner requests
- Maintained contract provider notebooks and database
- Evaluated program outcomes and recommended improvements
- Provided coverage for other departments and reception area as needed
Office Specialist II
Oregon Youth Authority/Directors Office
Salem, Oregon
03.2013 - 08.2014
- Managed the front desk, ensuring it was presentable and welcoming
- Processed visitor requests and issued visitor and building access badges
- Answered phones, screened calls, and forwarded messages to appropriate staff
- Provided general agency information to callers and visitors
- Maintained the OYA Parking List and initiated maintenance requests for the Equitable Building
- Managed and updated various employee directories on the OYA intranet
- Assisted with recruitment by providing applicants with interview questions and forms
- Received and distributed deliveries, and notified appropriate staff
- Assisted the Central Office Evacuation Coordinator in emergency situations
- Maintained records of equipment checkout and Garten Services barrel pick-up and invoicing
- Performed other duties as assigned
Education
High School -
Woodburn High School
Woodburn, OR06.2000
Skills
- Bilingual in English and Spanish
- Project coordination
- Collaboration
- Microsoft Office Suite
- Computer systems and software applications
- Team leadership
- Project management
- Mentoring
- Task prioritization
- Meeting deadlines
- Resource allocation
- Customer service
- Conflict resolution
- Data analysis
- Trend interpretation
- Informed decision-making
- Project planning
- Project organization
- Project execution
- Budgeting
- Financial analysis
- Cost control
- Presentation skills
- Training delivery
- Audience engagement
Affiliations
- Music
- Dance
- Yoga
Languages
English
Professional
Spanish
Professional
Timeline
Executive Support Specialist II
Oregon Health Authority-Office of Equity and Inclusion (OEI)
08.2020 - Current
Office Specialist II
Oregon Youth Authority/Office of Inclusion and Intercultural Relations (OIIR)
08.2014 - 08.2020
Office Specialist II
Oregon Youth Authority/Directors Office
03.2013 - 08.2014
Waitress
El Mirador Restaurant
01.2011 - 01.2025
High School -
Woodburn High School
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