Mark Holt
San Diego,CA
Summary
Highly proficient Contracts and Procurement Professional, adept at working in fast-paced environments demanding strong organizational, leadership and interpersonal skills committed to exceptional customer service and driven by all challenges, detail-oriented, and resourceful in spearheading organizing, and completing projects; Proven ability to multitask effectively.
Overview
18
18
years of professional experience
Work History
Senior Procurement Contracting Officer
City of San Diego
San Diego, California
01.2022 - 01.2024
- Performs procurement planning, solicitation, and evaluation of proposals using the City's PlanetBids procurement processing system
- Processes requisitions in SAPAriba, and SAP, reviews quotations, work orders, and insurance requirements; performs debarment checks, and cost analysis for an assigned group of commodities;
- Assist customer departments with purchase order modifications, and the retiring of SAP purchase orders;
- Administers contracts and performs tasks associated with contract management to ensure compliance of contractual requirements
- Participate in contract negotiation terms and conditions; negotiate with vendors on behalf of client departments;
- Obtains quotations, bids, and specifications for major purchases and contracts;
- Leads and guides customer departments through the solicitation process;
- Conducts public bid openings;
- Recommends contract awards based on the formal or informal solicitation process;
- Keeps records and makes reports in accordance to the City's standards and guidelines;
- Processes solicitation related correspondence and related reports;
Senior Procurement and Contracts Specialist
Superior Court of California
San Diego, CA
01.2020 - 03.2021
- Researched sources of goods and services; obtained telephonic or written quotes; prepared request for proposal/quote; corresponded with governmental agencies and various vendors concerning current marketing and manufacturing data, and possible joint contracts; prepared purchase orders for goods and services based on requisitions and court needs; monitored purchase order deliveries as necessary; processed authorizations for payment; recommended use of and maintained computer database of inventory levels and purchasing activities.
- Estimated prices of items in requisitions received for fund encumbrances and established delivery point; ensured proper utilization of office supplies, equipment and resources; updated and maintained purchasing procedural and training manuals; responded to non-routine administrative matters as required.
- Informed management on matters of importance such as purchase delays, economic order levels, personnel problems, and sensitive issues to include services, construction and equipment contracts; negotiated, developed and maintained contract terms and conditions; resolved disputes with vendors; modified and/or terminated contracts; worked with and lead source selection committees; and prepared written reports and correspondence.
Associate Contracts and Procurement Analyst
San Diego Association of Governments
San Diego, CA
02.2014 - 01.2020
- Liaised with project managers regarding options for the procurement of equipment, materials, and services; ensured procurements were completed in adherence with funding agency requirements.
- Reviewed draft versions of documents and provided technical guidance to project managers and developed solicitation documents for small, informal, and/or formal procurements.
- Analyzed scopes of work, project schedules, milestones, technical specifications, cost estimates and project budgets, insurance requirements, evaluation criteria, and other elements for accuracy, and completeness; ensured documents were written in a manner that best protected the interest of SANDAG.
- Coordinated the development of bid specification books and scopes of work for various sized capital construction, architectural and engineering, environmental, and planning projects; consulted with project managers and provided technical guidance regarding the content and requirements of the specification books or scopes of work; researched, gathered, and compiled various types of information required for these documents.
- Spearheaded the issuance and advertising of solicitation documents including the preparation of public notices, posting to electronic bid systems, and other outreach efforts.
- Organized and coordinated pre-bid or pre-proposal meetings; prepared meeting materials and presentations; served as meeting facilitator; summarized meeting minutes and questions and answers from attendees; posted summary information.
- Coordinated the development of procurement schedules, bid and proposal forms, and specifications; prepared and posted detailed and accurate addenda to reflect changes in solicitation documents.
- Reviewed submitted bids and proposals for responsiveness; coordinated the evaluation process with project managers; performed cost and Disadvantaged Business Enterprises (DBE) utilization analyses; assisted project managers with the selection process and with developing recommendations for contract awards.
- Negotiated numerous multi-million dollar contracts with vendors.
- Drafted, and executed contracts, agreements, amendments, task orders, and purchase orders that were consistent with SANDAG guidelines and funding agency requirements; liaised with the Manager of Contracts and Procurement, Office of General Counsel, and consultants when necessary; coordinated the execution of agreements with selected contractors/consultants.
- Conducted reviews of performance and payment bonds, insurance certifications, and other documents for award.
- Performed a variety of duties to ensure, monitor, and coordinate contracts and purchasing compliance; administered contractor agreements; assisted with the resolution of delays or claims and initiated corrective actions; administered revisions, terminations, and follow-up work.
- Developed and maintained records, documents, and reports for project managers, the Manager of Contracts and Procurement, the Executive Team, or Board of Directors; gathered information and perform analyses and provided appropriate recommendations.
- Prepared written, oral, and visual reports and recommendations to the Board of Directors, Policy Committees, member agencies, stakeholder committees, community groups, private organizations, and members of the public.
- Participated in process improvement initiatives designed to further enhance the agency’s procurement practices.
- Created agendas and communication materials for team meetings.
- Juggled multiple projects and tasks to ensure high quality and timely delivery.
Procurement Analyst
San Diego County Regional Airport Authority
San Diego, CA
06.2006 - 01.2014
- Received, reviewed, and processed purchase requisitions; verified compliance with pertinent laws, regulations and codes and Authority policies and standards and reviewed information to ensure it was complete, accurate and order parameters were clear and understood.
- Performed purchasing, renting, leasing or otherwise acquiring a variety of materials, supplies and equipment, services, progressing to consulting, public works construction and maintenance; developed a variety of technical specifications and requirements; price/cost analyses and assessed terms, including discounts, delivery conditions and the quality and suitability of supplies, materials and equipment; negotiated price and other terms; determined or recommended the award of solicitations to appropriate vendors; issued, reviewed and distributed purchase orders for payment.
- Represented department in interactions with customers, management and other Authority personnel in procurement and distribution matters.
- Conferred with Authority personnel, including project managers, department heads and committees regarding needs; provided detailed technical guidance on purchasing, products and suppliers, including specification development; received, responded to, investigated and resolved customer or department procurement-related inquiries, concerns, complaints and problems, including accounts payable, invoice discrepancies, vendor relations and level of service issues, or non-compliance with procurement policies, practices and procedures; monitored vendor delivery dates, identified past due dates and contacted vendors to develop a course of action to expedite orders; interpreted and explained applicable laws, regulations, codes and policies; promptly responded to requests for emergency orders.
- Ensured that vendors met Authority needs; established, developed and maintained positive vendor relationships; researched, assessed and identified new or more responsive vendors for products and services within areas of assigned responsibility; interviewed vendors to evaluate products and services and to obtain information for use in developing proposals; educated vendors regarding purchasing policies and procedures; obtained accurate and complete price and delivery information, product literature and samples from suppliers.
- Prepared reviewed RFBs, RFPs, RFQs contracts/agreements, addenda, amendments/change orders, bid evaluation plans, and advertisements incorporating scope of work, schedule and technical documents received.
Education
M.B.A. - Project Management
Ashford University
2011
B.S - Management, Computer Information Systems
Park University
2005
Skills
- MS Office 365 (Word, Excel, Access, PowerPoint, Outlook, Project)
- SharePoint
- JD Edwards EnterpriseOne
- Ariba
- SAP
- Business Objects Crystal Report XI
- Super User for the PlanetBids, BidsOnline Vendor Management Database
- BidSync
- OneSolution
- Proposal Evaluations
- Contract negotiations
- Vendor Outreach
- Purchasing
- Report Writing
- Technical Writing
- Vendor relations
- Meeting Facilitator
- Insurance
- Inventory
Timeline
Senior Procurement Contracting Officer
City of San Diego
01.2022 - 01.2024
Senior Procurement and Contracts Specialist
Superior Court of California
01.2020 - 03.2021
Associate Contracts and Procurement Analyst
San Diego Association of Governments
02.2014 - 01.2020
Procurement Analyst
San Diego County Regional Airport Authority
06.2006 - 01.2014
M.B.A. - Project Management
Ashford University
B.S - Management, Computer Information Systems
Park University
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