Marketa Johnson
Project HOME
PHILADELPHIA,PA
18
years of professional experience
Detail-oriented Executive Assistant skilled in managing schedules, coordinating travel, and organizing meetings to optimize operations. Strong interpersonal skills enhance team communication and collaboration. Expertise in office management software and administrative protocols boosts productivity and efficiency in fast-paced environments.
Work History
Executive Assistant to SVP, People and Culture
4 Years 2 Months- Provides confidential executive support to the Senior Vice President, managing complex calendars, travel arrangements, correspondence, and high-priority projects.
- Coordinates HR leadership meetings and cross-functional initiatives by managing schedules, preparing strategic agendas, and ensuring timely follow-up on action items.
- Managed department-wide communications, addressed employee inquiries, and provided exceptional service to internal stakeholders, enhancing overall engagement.
- Leads planning and execution of employee engagement and culture initiatives, including Homecoming, DEI celebrations, mentoring programs, and the Annual Staff Appreciation Event, fostering connection and community across departments.
- Oversees committees and collaborated with organizational leaders to develop programs that enhanced employee engagement, inclusivity, and workplace culture.
- Oversaw committees and collaborated with organizational leaders to develop programs that improved employee engagement, inclusivity, and workplace culture.
- Serves as the primary liaison with vendors and consultants, including Iron Mountain, Aramark, Exude, and On-Ramps, to support staff development, engagement initiatives, and operational needs.
- Processed departmental invoices, executive expense reports, and budget-related transactions using Chrome River, Blackbaud Financial Edge NXT, and PaperSave, ensuring accuracy and compliance with budget standards.
- Manages special projects, including tenure tracking, vaccination record administration, and departmental compliance initiatives.
- Directs summer intern projects focused on updating organizational job descriptions through SharePoint and internal systems, supporting operational efficiency and compliance standards.
Administrative Assistant to Executive Director
2 Years 4 Months- Delivered high-level administrative support to the Executive Director and leadership team, coordinating daily senior staff meetings and managing complex virtual scheduling across Microsoft Teams and other collaboration platforms.
- Maintained and optimized the Executive Director's dynamic calendar, proactively managing scheduling conflicts and shifting priorities to maximize productivity and efficiency.
- Prioritized competing requests, managed workflows, and executed critical administrative functions to support organizational goals and meet time-sensitive deadlines.
- Coordinated domestic travel arrangements, conference logistics, and expense reporting to ensure seamless execution and alignment with budgetary guidelines.
- Facilitated effective communication as a key point of contact for internal and external stakeholders, supporting timely executive decision-making.
- Managed confidential information with discretion while providing responsive support to enhance operational effectiveness in a fast-paced, mission-driven environment.
Administrative Coordinator to Facilities & Real Estate Vice President
11 Years 4 Months- Provided high-level administrative and operational support to the Vice President and Executive Staff, managing office operations, travel coordination, and critical business priorities.
- Coordinated complex domestic and international travel logistics using Concur and BEN Financials, ensuring seamless itineraries and timely resolutions to travel-related issues.
- Served as a trusted administrative liaison across departments, facilitating communication, coordinating weekly meetings, and managing vendor relationships and catering services.
- Planned and executed executive meetings and special events, overseeing venue selection, briefing materials, audiovisual setup, accommodations, and event logistics.
- Resolved sensitive issues involving faculty, university leadership, students, parents, and external stakeholders with professionalism and discretion, enhancing stakeholder relationships.
- Planned and executed employee engagement initiatives, including holiday celebrations and summer events, fostering increased participation and enhancing workplace culture.
- Managed financial and administrative processes, including purchase orders, requisitions, and monthly financial reporting, ensuring compliance with university policies and budget requirements.
- Facilitated cross-functional operational initiatives and administrative projects.
Education
Associate degree in Science - Business Administration/Management
Skills
Executive support
Office assistance
Schedule & calendar planning
Schedule coordination
Travel coordination
Office management
Budget Management
Strong problem solver
Information security
Stakeholder Engagement
Interpersonal communication
Trustworthy Professional
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 200+ employees. Managed 15K budget and saved organization 10% in costs.
Timeline
Executive Assistant to SVP, People and Culture
Project HOME
06.2022 - CurrentRead More
Administrative Assistant to Executive Director
Philadelphia Bar Association
02.2020 - 06.2022Read More
Administrative Coordinator to Facilities & Real Estate Vice President
University of Pennsylvania
10.2008 - 02.2020Read More
Peirce College
Associate degree in Science from Business Administration/Management
Read More