Marlyn Amparo
Providence,RI
Summary
Dynamic administrative professional with proven expertise at Evolution Construction Services LLC, excelling in office management and meeting coordination. Recognized for enhancing workflow efficiency and fostering strong client relationships. Proficient in document preparation and adept at data entry, ensuring accuracy and confidentiality in all tasks. Committed to delivering exceptional support and achieving organizational goals.
Overview
7
7
years of professional experience
Work History
Secretary to the General Manager
Evolution Construction Services LLC
Providence, RI
04.2025 - Current
- Managed scheduling and communication for General Manager to optimize workflow and improve efficiency.
- Coordinated meetings, prepared agendas, and documented minutes to ensure accurate information dissemination.
- Assisted in project management by tracking deadlines and following up with team members on deliverables.
- Streamlined office procedures, enhancing operational efficiency and reducing administrative delays.
- Maintained filing systems and electronic records to ensure easy access to important documents.
- Supported the General Manager in decision-making by providing accurate data, research, and reports.
- Handled confidential information with discretion, protecting sensitive company data from unauthorized access.
- Drafted professional documents such as memos, letters, and reports on behalf of the General Manager with keen attention to detail.
- Reviewed incoming correspondence for the General Manager''s attention, prioritizing urgent matters for swift resolution.
- Transcribed phone messages and relayed to appropriate personnel.
- Established administrative work procedures to track staff's daily tasks.
- Performed research to collect and record industry data.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
Secretary's Assistant
Apollo Car Service
The Bronx, NY
03.2019 - 12.2023
- Supported administrative tasks, including scheduling appointments and managing correspondence.
- Maintained organized filing systems to ensure quick access to important documents.
- Assisted in preparing meeting agendas and taking minutes for team discussions.
- Coordinated travel arrangements for staff, ensuring compliance with company policies.
- Managed office supplies inventory, facilitating timely reordering and cost-effective purchasing.
- Communicated effectively with clients and vendors, fostering positive relationships.
- Adapted quickly to new software tools, enhancing overall team efficiency and productivity.
- Increased meeting productivity by preparing agendas, taking detailed minutes, and distributing necessary materials in advance.
- Expedited document processing by utilizing office equipment such as scanners, photocopiers, and fax machines with proficiency.
- Ensured timely completion of reports by proofreading, editing, and submitting documents as requested by the Secretary.
- Kept sensitive information secure through proper handling of confidential documents according to established policies and procedures.
- Maintained a clean and organized workspace that facilitated an optimal working environment for both the Secretary and their colleagues.
- Collaborated effectively with other administrative staff members to accomplish shared goals or complete special projects assigned by the Secretary.
- Provided exceptional customer service while greeting visitors at reception or via phone calls, directing them appropriately within the organization.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
Education
No Degree - Business Administration
UNICARIBE
Dominican Republic Skills
- File organization
- Office management
- Data entry proficiency
- Document preparation
- Meeting scheduling
- Office administration
- Meeting coordination
Languages
Spanish
Native or Bilingual
Timeline
Secretary to the General Manager
Evolution Construction Services LLC
04.2025 - Current
Secretary's Assistant
Apollo Car Service
03.2019 - 12.2023
No Degree - Business Administration
UNICARIBE