Google Workspace
Mary Jane Chapman
Virtual/Personal Assistant
Franklin,TN
Summary
Accomplished Personal Assistant with a proven track record of initiative and accuracy, showcasing exceptional organizational skills and discretion. Excelling in calendar management, confidential document handling, and offers great organizational and interpersonal skills. Highly organized and consistently anticipates needs of clients. Adept at working independently and meeting deadlines.
Overview
32
32
years of professional experience
Work History
Personal Assistant
Mark Volman Family
09.2023 - Current
- Respond to emails, texts and other correspondence to facilitate professional communication and enhance business processes.
- Oversee personal and professional calendar, coordinate appointments and set-up interviews/podcasts/concerts for future musical events.
- Transport individuals to events and activities, medical appointments, shopping trips and errands.
- Facilitated smoother daily operations by promptly addressing and resolving administrative issues.
- Maintained confidentiality, handled sensitive information with discretion and integrity.
Mobile Notary, Owner
Mobile Notary Services By MJ
01.2020 - Current
- Collaborate with title companies, attorneys, lenders, real estate agents, providing seamless coordination during closings transactions and building relations.
- Streamline document preparation process, reducing errors and efficiently completing signings within designated time frames.
- Manage appointment scheduling, resulting in timely service for clients and optimal use of work hours.
- Establish a strong reputation for reliability and accuracy, contributing to overall business growth and success.
Personal Assistant to the CEO
Rushlow Productions, LLC
01.1993 - 05.2021
- Oversaw personal and professional calendars and coordinated appointments for future events for artist and family.
- Provided multifaceted services to CEO by running errands, managing mail, scheduling appointments, and arranging transportation.
- Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
- Assisted in budget management by monitoring expenditures, processing expense reports, and reconciling accounts for the executive office.
- Managed complex projects to successful completion, ensuring timely delivery of results to the CEO.
Education
Bachelor of Arts - Consumer Merchandising
The University of Texas At Arlington
Arlington, TX05.1986
Skills
- Multitasking and Organization
- Strong Communication Skills
- Calendar Management
- Database Entry and Writing
- Discretion and Confidentiality
- Errands & Time Management
- Travel Arrangements
- Complex Problem-Solving
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Certification
- CNP - Certified Notary Public
Software
Calendly
Asana
Trello
HubSpot
Numbers
Excel
Canva
Clockify
Google Sheets
Quick learner
Timeline
Personal Assistant
Mark Volman Family
09.2023 - Current
Mobile Notary, Owner
Mobile Notary Services By MJ
01.2020 - Current
Personal Assistant to the CEO
Rushlow Productions, LLC
01.1993 - 05.2021
Bachelor of Arts - Consumer Merchandising
The University of Texas At Arlington